Administrative Assistant in Cupertino, California

Description We are in the process of hiring an Administrative Assistant to join our construction team located in Cupertino, California. This role plays a crucial part in ensuring the seamless operation of our office and quarry activities by offering critical administrative support.

Responsibilities:

• Accurately issue weight certificates for various materials like sand, gravel, dirt, concrete, and asphalt.

• Maintain and keep current records of truck license numbers and tare weights.

• Generate and submit daily scale reports.

• Regularly verify customer account statuses and assist in keeping customer records accurate.

• Efficiently process sales transactions, including cash and credit card payments.

• Coordinate staffing schedules with management for high-volume days.

• Professionally manage inbound and outbound calls and direct them appropriately.

• Provide administrative assistance to other departments and team members as required.

• Assist in coordinating office projects and completing general administrative tasks.

• Maintain and organize records storage. Requirements • Prior experience in the Construction/Contractor industry is highly desirable.

• Proficiency in answering inbound calls and managing inbound/outbound calls.

• Excellent customer service skills with a focus on providing exceptional experiences.

• Familiarity with data entry tasks, accuracy and attention to detail is a must.

• Ability to handle email correspondence professionally and promptly.

• Strong proficiency in Microsoft Office Suite including Excel, Outlook, PowerPoint, and Word.

• Experience in scheduling appointments, coordinating meetings, and managing calendars.

• Must possess strong organizational skills and the ability to multitask.

• Excellent communication skills, both verbal and written, are required.

• Ability to work independently as well as part of a team.

• High school diploma or equivalent is required; a degree in a relevant field is a plus. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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