Administrative Assistant in Sacramento, California

Description

Job Title: Administrative Assistant

Job Description:

We are currently searching for a highly organized, reliable Administrative Assistant to perform and coordinate office administrative tasks. The successful candidate will have a proactive approach, a strong sense of responsibility, and a high degree of professionalism.

Key Responsibilities:

• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.

• Answering and directing calls to appropriate executives and parties, taking messages.

• Greeting visitors and determining access to appropriate parties.

• Overseeing administrative policies within an organization and within the office.

• Process and report on office expenses.

• Track office supply inventory and approve supply orders.

• Manage and maintain files, records, and correspondence for meetings.

• Draft and distribute office memos, letters, and forms.

• Taking dictation and minutes of meetings.

• Assist in planning company events, meetings, luncheons, and employee team building activities or special projects.

Qualifications/Skills:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Strong organizational, project management and problem-solving skills

• Excellent written and verbal communication skills

• Ability to manage complex tasks and prioritize competing demands

• Detail-oriented with excellent time-management skills

This role requires an individual who is professional, diligent, detail-oriented, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment.

Requirements

Job Title: Administrative Assistant

Job Description:

We are currently searching for a highly organized, reliable Administrative Assistant to perform and coordinate office administrative tasks. The successful candidate will have a proactive approach, a strong sense of responsibility, and a high degree of professionalism.

Key Responsibilities:

• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.

• Answering and directing calls to appropriate executives and parties, taking messages.

• Greeting visitors and determining access to appropriate parties.

• Overseeing administrative policies within an organization and within the office.

• Process and report on office expenses.

• Track office supply inventory and approve supply orders.

• Manage and maintain files, records, and correspondence for meetings.

• Draft and distribute office memos, letters, and forms.

• Taking dictation and minutes of meetings.

• Assist in planning company events, meetings, luncheons, and employee team building activities or special projects.

Qualifications/Skills:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Strong organizational, project management and problem-solving skills

• Excellent written and verbal communication skills

• Ability to manage complex tasks and prioritize competing demands

• Detail-oriented with excellent time-management skills

Education and Experience Requirements:

• High school diploma or equal; bachelor’s degree in business administration or related field preferred.

• Previous experience as an administrative assistant or related role.

• Proficiency in office technologies including computer systems, copiers, phone systems, and data entry software.

This role requires an individual who is professional, diligent, detail-oriented, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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