Administrative Assistant, International Fisheries

Place Overview

The executive assistant is chargeable for scheduling and coordinating digital and
in-office conferences, calendar administration, journey planning, expense reimbursement and bill
administration and sustaining databases. The executive assistant could help a number of tasks
and can help their groups, and different colleagues, to make sure environment friendly communication,
data sharing and efficient use of programs for organizing, monitoring, and assembly
deadlines. The executive assistant will take part in common venture conferences to develop
a basic understanding of the operations of Pew’s atmosphere groups.

This place relies in Pew’s London workplace and can take part in Pew’s core in-office days
on Tuesdays and Wednesdays, with the pliability to earn a living from home the rest of every week.

Duties

Normal program and administrative features

• Develop and keep a fundamental data of the atmosphere portfolio and its construction to
  perceive and help the group’s work.
• Present administrative help to venture management (and groups as wanted) to incorporate
  calendar administration and assembly planning.
• Deal with key administrative features for venture group together with proofreading and modifying
  paperwork, coordinating, and making ready bodily and digital mailings, updating, and
  sustaining databases, scheduling, and making ready for digital and in-office conferences, monitoring
  conferences in Salesforce, copying and printing.
• Contribute to and take part in duties and particular tasks as requested.

Conferences and convenings

• Schedule digital and in-office conferences, appointments, and conferences with inside and
  exterior attendees.
• Work intently with the venture leaders, and different venture colleagues to supply logistical
  and operations help for inside, portfolio-wide occasions and convenings.
• Work with venture leaders and atmosphere colleagues to organize briefing supplies and
  assembly notes for portfolio occasions.
• Help occasions, together with making ready title badges, collaborating with convention and occasions
  providers, and coordinating assembly logistics.

Process monitoring and calendar administration

• Work in shut coordination with fellow group members to trace duties and deadlines; compile
  each day process checklist and schedule; help prioritization and movement of labor.
• Conduct proactive calendar administration and help the graceful functioning of the venture
  administrators’ schedule by guaranteeing that conferences start and finish punctually, and that calendars are
  organized with a purpose to keep a stability between crucial conferences and time for the venture
  director to finish work.

Journey and expense administration

• Put together and submit expense studies, third-party reimbursements, invoices, and bank card
  coding studies. Observe funds, as requested.
• Deal with journey preparations, worldwide and home for program actions and help,
  as wanted, with workers and third-party journey reservations and planning.

Necessities

• Normal Certificates of Secondary Training (GCSE), or equal is required, school
  diploma is most popular.
• 5 years of administrative expertise in a fast-paced, dynamic atmosphere.
• Sturdy oral communication abilities, together with a elegant phone method and skill to take
  detailed and thorough messages.
• Sturdy written communication abilities together with proofreading and modifying abilities.
• Expertise with assembly deadlines.
• Sound judgment and discretion in dealing with confidential data, in addition to capacity to
  conduct oneself in a extremely skilled method.
• Flexibility to work as a part of a group or independently to satisfy objectives in a fast-paced,
  deadline-driven atmosphere. Self-directed to behave and resolve points.
• Eager consideration to element. Displays and double checks work and knowledge for accuracy and
  high quality.
• Expert at coordinating conferences and journey preparations.
• Understanding organizational construction and work via administrative programs, together with
  complying with course of necessities.
• Maintains a customer support demeanor always.
• Demonstrated proficiency in Workplace purposes and digital calendars (Home windows,
  Microsoft Phrase, Groups, Excel, PowerPoint, and Outlook).

Journey

Occasional home journey could also be required.

Complete Rewards

This place affords a aggressive wage and profit program.

The Pew Charitable Trusts is an equal alternative employer, dedicated to a various and
inclusive office. Pew considers certified candidates for employment with out regard to age,
intercourse, ethnicity, faith, incapacity, marital standing, sexual orientation or gender id,
navy/veteran standing, or every other foundation prohibited by relevant legislation.

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