UNICEF works in among the world’s hardest locations, to achieve the world’s most deprived kids. To save lots of their lives. To defend their rights. To assist them fulfill their potential.
Throughout 190 nations and territories, we work for each youngster, in every single place, day-after-day, to construct a greater world for everybody.
And we by no means quit.
For each youngster, Analysis
Job organizational context
UNICEF Innocenti is dedicated to offering evidence-informed narratives that permit policymakers and practitioners to take actions to deal with essential present and evolving points going through kids and younger folks. To this finish, we search to offer UNICEF management in any respect ranges—nation, regional, and world— with evidence-based instruments that empower them to make the case for investments in kids and younger folks. We determine gaps in proof related to the world of kids and younger folks, the world at giant, and UNICEF whereas additionally looking for to maximise influence and uptake our foresight and analysis by deploying all kinds of helpful, partaking, and insightful instruments, merchandise, occasions, and collaboration.
The operations group is a key back-end participant that facilitates evidence-informed actions throughout the workplace. The place will work within the operations group underneath the general steering of the Chief of Operations (P4, #43579) and underneath the direct supervision of the Senior Administrative Assistant (G7, #6423) to offer important administrative, procurement, and monetary help.
Objective for the job
The Administrative Assistant (Procurement and Finance), supplies a spread of administrative and monetary help to the environment friendly implementation of a broad vary of administrative, procurement, and monetary capabilities, making certain correct and well timed supply whereas selling a client-based, high quality, and results-oriented method to the unit and making certain compliance with UNICEF Monetary Guidelines and Rules in addition to Insurance policies and Procedures. The
Administrative and Finance Assistant works intently with different members of the Operations Workforce and program assistants throughout the workplace.
Key capabilities, accountabilities and associated duties/duties
30% Helps the work associated to procurement together with within the preparation of workplace procurement plan. Critiques, data and prioritizes buying requests and obtains data/ documentation as required. Offers help to requisitioners in making ready scope of labor and specs of items and providers.
In coordination with the supervisor, prepares tender paperwork, based mostly on the character of the necessities and value of procurement concerned; handle the devoted Florence procurement mailbox and help in bid opening and take part in bid tabulation /comparability by means of to award suggestion; Act as Focal Level for VERA (Vendor Analysis Request Utility) and put together eCRC submissions for institutional contracts as wanted.
Acts as Procurement Focal Particular person for provides and guarantee compliance and software of procurement Insurance policies and Procedures.
Offers help in creating Lengthy Time period Preparations for recurrent providers. Challenge PO/Contracts to institutional distributors and Suppliers for approval and signature. Prepares Buy Requisitions, monitor PRs and POs implementation and comply with up for Operations contracts. Undertakes, when crucial, market analysis to determine potential suppliers. Maintains related inner database and data and preserve monitor of contractual agreements.
25% Processes accounting and monetary transactions and act upon payment-related capabilities in VISION, SAP and Service Gateway methods. Critiques invoices from distributors, contractors, and consultants. Checks price calculations, monetary accuracy, completeness of documentation and adherence to UNICEF Guidelines and Rules. Communicates discrepancies to supervisors. Acts because the Native Focal Level (LFP) for Finance and Grasp Knowledge Administration (MDM) vis a vis the World Shared Providers Centre (GSSC). Enters circumstances in “Service
Gateway”, scan all related monetary data based on directions and comply with by means of with fee processes for finalization.
Produces Money receipts in VISION as required. Assists within the periodic monetary closure actions together with the evaluate of GL accounts
and undertake corrective actions when crucial. Liable for submitting and retrieval of Operations paperwork and making certain safekeeping of monetary data. Acts as Focal Level for EFAAT (Environmental Footprint & Accessibility Evaluation Instrument).
10% Maintains contact with native financial institution, monitor financial institution statements and preserve an summary of transactions. Clarifies questions pertaining to workplace financial institution accounts. Displays and reconciles financial institution costs.
15% Helps the journey perform; assists within the issuance of Journey authorizations / air tickets / fee of journey advances/entitlements, in compliance with UNICEF journey coverage. Processes journey claims and monitor journey bills as required. Acts as again up for
the Administrative Assistant (Journey)
10% Helps the administration of workplace belongings. Performs everyday monitoring and administration of bodily belongings and guarantee accuracy of data on AMR in Imaginative and prescient. Assists with required bodily asset verification and stock train. Helps and assists within the execution of property surveys board suggestions as permitted by the top of workplace. Performs Imaginative and prescient / mAsset transactions associated to asset upkeep and administration
10% Acts as OIC for the Senior Finance and Administrative Affiliate and supplies backup help in different administrative areas lined by the Operations group, as assigned by the supervisor
Recruitment {qualifications}:
Training: Completion of secondary training ideally supplemented by technical or college programs associated to enterprise administration, procurement and monetary administration, or associated subject is an asset.
Expertise: Required:
A minimal of 5 years of strong work expertise in provision of administrative/ procurement and monetary help providers is required.
– Superior information within the Microsoft Suite of Merchandise (together with MS Phrase, MS Excel & MS PowerPoint), and Intranet/Web is required.
– Expertise in Knowledge Entry and use of SAP/Imaginative and prescient Desired:
– Data of procedures within the context of UN or worldwide company our bodies
– Understanding of ideas and requirements of accountability and sound software of monetary guidelines and rules
– Data of UNICEF insurance policies is taken into account an asset
Language Necessities:
Fluency in English (verbal and written) and Italian (verbal and written) is required. Data of a further UN Language is taken into account an asset.
Different: Candidates can be recruited in Italy or inside commuting distance of the workplace and should have authorized residency standing in Italy
For each Little one, you display…
UNICEF’s Core Values of Care, Respect, Integrity, Belief and Accountability and Sustainability (CRITAS) underpin all the pieces we do and the way we do it. Get acquainted with Our Values Constitution: UNICEF Values
UNICEF competencies required for this submit are…
Core competencies: Builds and maintains partnerships, Demonstrates self-awareness and moral consciousness, Drive to realize outcomes for influence, Innovates and embraces change, Manages ambiguity and complexity, Thinks and acts strategically and Works collaboratively with others.
Useful Competencies: Formulating methods/ideas, Analyzing, Relating and networking, Deciding and initiating motion, Making use of Technical Experience, Planning and Organizing.
Throughout the recruitment course of, we take a look at candidates following the competency framework. Familiarize your self with our competency framework and its totally different ranges: competency framework here.
UNICEF is right here to serve the world’s most deprived kids and our world workforce should replicate the range of these kids. The UNICEF family is committed to include everyone, no matter their race/ethnicity, age, incapacity, gender id, sexual orientation, faith, nationality, socio-economic background, or another private attribute.
We provide a wide range of benefits to our staff, together with paid parental depart, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages using versatile working preparations.
UNICEF has a zero-tolerance coverage on conduct that’s incompatible with the goals and aims of the United Nations and UNICEF, together with sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is dedicated to advertise the safety and safeguarding of all kids.
Remarks:
UNICEF appointments are topic to medical clearance. Issuance of a visa by the host nation of the obligation station, which can be facilitated by UNICEF, is required for IP positions. Appointments are additionally topic to inoculation (vaccination) necessities, together with in opposition to SARS-CoV-2 (Covid). Must you be chosen for a place with UNICEF, you both have to be inoculated as required or obtain a medical exemption from the related division of the UN. In any other case, the choice can be cancelled.
All chosen candidates will bear rigorous reference and background checks and can be anticipated to stick to those requirements and ideas. Background checks will embody the verification of educational credential(s) and employment historical past. Chosen candidates could also be required to offer extra data to conduct a background verify.
Authorities workers which might be thought of for employment with UNICEF are usually required to resign from their authorities earlier than taking over an task with UNICEF. UNICEF reserves the fitting to withdraw a proposal of appointment, with out compensation, if a visa or medical clearance just isn’t obtained, or crucial inoculation necessities are usually not met, inside an inexpensive interval for any cause.
Solely shortlisted candidates can be contacted and advance to the subsequent stage of the choice course of.
Marketed: 17 Nov 2023 W. Europe Customary Time
Deadline: 17 Dec 2023 W. Europe Customary Time
Apply now
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