Administrative Associate (Facilities), GS6, Fixed Term, Kabul, Afghanistan, Post#21378 (Afghan Nationals Only)

UNICEF works in among the world’s hardest locations, to achieve the world’s most deprived kids. To avoid wasting their lives. To defend their rights. To assist them fulfill their potential.

Throughout 190 international locations and territories, we work for each little one, in all places, each day, to construct a greater world for everybody.

And we by no means quit.

For each little one, Hope!

https://www.youtube.com/watch?v=5Yxc6ctDiZw

How will you make a distinction?

Underneath the supervision and steerage of the supervisor, the Administrative Affiliate GS 6 can be accountable for executing a broad number of procedural and specialised administrative duties inside the Admin Unit. This requires in-depth information of UNICEF administrative procedures, processes, and insurance policies.

The Administrative Affiliate GS 6 can be accountable for each specialised and procedural communications, operational and administrative assist companies.

Key capabilities, accountabilities, and associated duties/duties

Workplace Planning & Mission Administration (specialised)

• Offering inputs for the money movement to focal particular person.

• Ensures the supply of well timed, full, and correct info and information for making ready the admin part work plans and mission administration plans.
• Undertakes primary analysis and performs comparative evaluation of mission/programme associated information.
• Screens mission implementation towards established milestones and makes suggestions to enhance efficiency.
• Helps guarantee well timed compliance with agreed deadlines.
• Acts as point of interest within the evaluate of the completeness of knowledge reviews with key monitoring and analysis info.

Procurement

• Assists within the drafting of recent/revised Phrases of References for the procurement of Lengthy-Time period agreements for Admin companies.
• Facilitates the processing of contracts for consultants and exterior companions that present a service to the admin part the place relevant. This consists of making ready and submitting paperwork, finishing mandatory kinds and templates, importing TORs in VISION, and making mandatory logistical preparations.
• Offering inputs into the efficiency appraisal of the admin workplace associated contractors.
• Maintains up-to-date vendor lists, companions, and advisor rosters
• Offering inputs into the availability plan, and admin finances and is a part of their opinions.

Communications & Workflow

• Facilitates the communications and workflow of the organizational unit to boost the effectivity and timeliness of operations and outputs.
• Communicates routine and a few non-routine info pertaining to the work of the crew.
• Establishes and maintains the workplace submitting and reference techniques, each conventional and digital (admin shared Level); and ensures the inter/intra-net web sites are updated and correct.

Calendar/Conferences/Correspondence Administration

• Maintains the Admin Part workplace calendar and arranges conferences.
• Takes minutes of Admin conferences, guaranteeing accuracy, consideration to element and coherence.

Occasions/Logistics

• Helps capability growth actions and conferences by making the logistical preparations, by means of participating with facilitators, caterers, and hosts.
• Arranges occasions by means of liaising with contributors over availability.
• Liaises with finances focal factors and part over prices and wishes.
• Prepares background supplies for contributors and uploads cleared supplies on the intranet.
• Prepares and maintains agendas on conferences and occasions associated to the work group commitments.

Bill Processing

• Processing the funds for all admin workplace associated contracts (accumulating invoices and submitting paperwork for approval and thereafter submitting to the Afghanistan Nation Workplace Enterprise Help Heart for processing and onward submission to the UNICEF World shared companies heart).
• Uploads digital recordsdata and verifies outcomes to vacation spot system.
• Responds to shopper transaction standing and different inquiries.
• Coordinating the month-to-month invoices sending to ZOs for some items and companies.

Provides/Tools

• Helps administration of administrative provides, workplace gear, and updating stock of things (Sustaining the operations retailer, receiving property, stacking them, and releasing them as per the necessities and coordinates the asset motion with the stock assistant and the consumer).
• Screens and supervises enough and acceptable use of provides. Ensures that companies and upkeep of premises are in accordance with organizational requirements.
• Arranges for the acquisition and well timed distribution of workplace provides.

Attendance

• Total duty to take care of and replace a system which displays the absence of workers.

• Arranging visits of the service suppliers for upkeep of the DGs and Copiers.

Belongings Administration

• Aiding on the disposal of junk gadgets, property, and enticing gadgets.

Supervisory Function

• Supervises the Messenger 15781 GS1 FT (OR) and Admin Assistant UNV PBR22-01 posts.

Backstopping

• Assists all pillars of the Admin Part (Visitor Home, Belongings, Stock, Journey, Services Administration) within the absence of their Admin Affiliate/UNV on depart (again up for senior admin affiliate and admin assistant).

Services Administration

• Taking care of day-to-day upkeep and repairs associated to the workplace.

To qualify as an advocate for each little one you’ll have…

• Completion of secondary schooling is required, ideally supplemented by technical or college programs associated to the sector of labor.

• A minimal of 6 years of related administrative or clerical work expertise is required.

  A bachelor’s diploma from a acknowledged educational establishment in a related discipline might exchange three years of associated work expertise. A grasp’s diploma might exchange further two years.

• Fluency in English is required. Information of one other official UN language (Arabic, Chinese language, French, Russian or Spanish) or an area language is an asset.

For each Little one, you show…

UNICEF’s Core Values of Care, Respect, Integrity, Belief, Accountability and Sustainability (CRITAS) underpin every little thing we do and the way we do it. Get acquainted with Our Values Constitution: UNICEF Values

UNICEF competencies required for this publish are…

(1) Builds and maintains partnerships(2) Demonstrates self-awareness and moral consciousness(3)Drive to realize outcomes for influence(4)Innovates and embraces change(5) Manages ambiguity and complexity(6)Thinks and acts strategically(7)Works collaboratively with others (8) Nurtures, leads and manages folks.

Throughout the recruitment course of, we check candidates following the competency framework. Familiarize your self with our competency framework and its totally different ranges: competency framework here.

UNICEF is right here to serve the world’s most deprived kids and our world workforce should replicate the range of these kids. The UNICEF family is committed to include everyone, no matter their race/ethnicity, age, incapacity, gender identification, sexual orientation, faith, nationality, socio-economic background, or every other private attribute.
We provide a wide range of benefits to our staff, together with paid parental depart, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the usage of versatile working preparations.
UNICEF has a zero-tolerance coverage on conduct that’s incompatible with the goals and goals of the United Nations and UNICEF, together with sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is dedicated to advertise the safety and safeguarding of all kids. 

Remarks:

UNICEF’s lively dedication in direction of variety and inclusion is important to ship the most effective outcomes for youngsters. For this place, eligible and appropriate feminine candidates are inspired to use.

All chosen candidates will bear rigorous reference and background checks and can be anticipated to stick to those requirements and ideas. Background checks will embrace the verification of educational credential(s) and employment historical past. Chosen candidates could also be required to offer further info to conduct a background examine.

Authorities workers which are thought of for employment with UNICEF are usually required to resign from their authorities earlier than taking on an task with UNICEF. UNICEF reserves the precise to withdraw a suggestion of appointment, with out compensation, if a visa or medical clearance just isn’t obtained, or mandatory inoculation necessities will not be met, inside an affordable interval for any cause.

Solely shortlisted candidates can be contacted and advance to the following stage of the choice course of.