Administrative Associate, GS-6 (FT), Chisinau, Moldova (for Moldova nationals only)

UNICEF works in a few of the world’s hardest locations, to achieve the world’s most deprived youngsters. To save lots of their lives. To defend their rights. To assist them fulfill their potential.

Throughout 190 nations and territories, we work for each little one, all over the place, on daily basis, to construct a greater world for everybody.

And we by no means surrender.

For each little one, dedication 

UNICEF’s mission in Moldova is to ensure each little one within the nation is wholesome, educated and protected from hurt, subsequently having the most effective begin in life and a good probability to achieve her or his full potential and profit from the nation’s prosperity. We consider youngsters have a proper to reside in a extra equitable society, the place their voices are heard, and wishes met as a matter of precedence according to the Sustainable Improvement Objectives.

How will you make a distinction?

Below the supervision and steering of Operations Supervisor, NO-C, the Administrative Affiliate is chargeable for executing a broad number of procedural and specialised administrative duties for the respective part requiring in-depth information of UNICEF administrative procedures, processes and insurance policies.

Workplace Planning & Mission Administration (specialised)

• Ensures the provision of well timed, full and correct data and information for making ready part work plans and mission administration plans.
• Undertakes primary analysis and performs comparative evaluation of mission/programme associated information.
• Screens mission implementation towards established milestones and makes suggestions to enhance efficiency.
• Helps guarantee well timed compliance with agreed deadlines.
• Acts as focus within the overview of the completeness of information experiences with key monitoring and analysis data.

Procurement

• Guides managers within the means of PCA/SSAs according to the insurance policies and steering issued by FRG, provide division and DHR.
• Facilitates the processing of contracts for consultants and exterior companions that present a service to the part. This contains making ready and submitting paperwork, finishing needed varieties and templates, importing TOR’s in VISION, and making needed logistical preparations.
• Maintains up-to-date vendor lists, companions, and advisor rosters.

Communications & Workflow

• Facilitates the communications and workflow of the organizational unit to boost the effectivity and timeliness of operations and outputs.
• Manages incoming and outgoing correspondence, e-mails and phone calls.
• Communicates routine and a few non-routine data pertaining to the work of the workforce.
• Establishes and maintains the workplace submitting and reference programs, each conventional and digital; and ensures the inter/intra-net web sites are updated and correct.

Calendar/Conferences/Correspondence Administration

• Maintains workplace calendar and arranges conferences
• Takes minutes of conferences, making certain accuracy, consideration to element and coherence.

Occasions/Logistics

• Helps capability growth actions and conferences by making the logistical preparations, by means of participating with facilitators, caterers and hosts.
• Arranges occasions by means of liaising with individuals over availability.
• Liaises with finances focal factors and part over prices and wishes.
• Prepares background supplies for individuals and uploads cleared supplies on the intranet.
• Prepares and maintains agendas on conferences and occasions associated to the work group commitments.

Journey

• Gives journey help to employees members in part for journey preparations and entitlements based mostly on the group’s guidelines and insurance policies. Liaises with related journey focal factors to make sure that the group obtains the most effective service and worth for all journey.
• Briefs/de-briefs employees members on points regarding associated administrative issues akin to visas, safety clearance, and documentation procedures. 
• Extracts, inputs, maintains, and verifies correctness of journey information within the group’s journey system to make sure correct transactions associated to journey prices and employees journey.
• Assists within the preparation of budgets on journey prices and preserve journey plan and budgetary management information.
• Screens journey certification and report again to the workforce.

Bill Processing

• Accountable for gathering invoices and submitting paperwork for approval and, thereafter processing in VISION.
• Uploads digital recordsdata and verifies outcomes to vacation spot system.
• Responds to shopper transaction standing and different inquiries.

Provides/Tools

• Helps administration of administrative provides, workplace tools, and updating stock of objects.
• Screens and supervises ample and acceptable use of provides. Ensures that providers and upkeep of premises are in accordance with organizational requirements.
• Arranges for the acquisition and well timed distribution of workplace provides.

To qualify as an advocate for each little one you’ll have

• Completion of secondary schooling is required, ideally supplemented by technical or college programs associated to the sphere of labor.
• A minimal of 6 years of related administrative or clerical work expertise is required.
• Expertise within the utilization of computer systems and workplace software program packages (MS Phrase, Excel, and many others) and advance information of spreadsheet and database packages, expertise in dealing with web-based administration programs is critical.
• Related expertise in a UN system company or group is taken into account as an asset.
• Fluency in Romanian and dealing information of English is required. Information of Russian, one other official UN language or a language related for Moldova is an asset.

For each Little one, you reveal

UNICEF’s Core Values of Care, Respect, Integrity, Belief and Accountability and Sustainability (CRITAS) underpin all the pieces we do and the way we do it. Get acquainted with Our Values Constitution: UNICEF Values

UNICEF competencies required for this put up are

• Demonstrates Self Consciousness and Moral Consciousness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to attain impactful outcomes (1)
• Manages ambiguity and complexity (1)

In the course of the recruitment course of, we check candidates following the competency framework. Familiarize your self with our competency framework and its totally different ranges: competency framework here.

UNICEF is right here to serve the world’s most deprived youngsters and our international workforce should replicate the variety of these youngsters. The UNICEF family is committed to include everyone, regardless of their race/ethnicity, age, incapacity, gender id, sexual orientation, faith, nationality, socio-economic background, or every other private attribute. UNICEF’s lively dedication in direction of variety and inclusion is essential to ship the most effective outcomes for kids. 

We provide a wide range of benefits to our staff, together with paid parental depart, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages using versatile working preparations.

UNICEF has a zero-tolerance coverage on conduct that’s incompatible with the goals and aims of the United Nations and UNICEF, together with sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is dedicated to advertise the safety and safeguarding of all youngsters. All chosen candidates will, subsequently, bear rigorous reference and background checks, and can be anticipated to stick to those requirements and ideas. Background checks will embrace the verification of educational credential(s) and employment historical past. Chosen candidates could also be required to supply further data to conduct a background test.

Remarks:

UNICEF appointments are topic to medical clearance. Appointments are additionally topic to inoculation (vaccination) necessities, together with towards SARS-CoV-2 (COVID-19). Authorities staff which might be thought-about for employment with UNICEF are usually required to resign from their authorities earlier than taking over an task with UNICEF. UNICEF reserves the best to withdraw a proposal of appointment, with out compensation, if a visa or medical clearance is just not obtained, or needed inoculation necessities will not be met, inside an affordable interval for any cause.

This put up is linked to short-term funding and there’s no expectancy of extension past the funding availability. 

Solely shortlisted candidates can be contacted and advance to the following stage of the choice course of.