Administrative Associate, GS-6 (FT), Chisinau, Moldova (for Moldova nationals only)

UNICEF works in a number of the world’s hardest locations, to succeed in the world’s most deprived kids. To save lots of their lives. To defend their rights. To assist them fulfill their potential.

Throughout 190 international locations and territories, we work for each little one, in all places, every single day, to construct a greater world for everybody.

And we by no means quit.

For each little one, dedication 

UNICEF’s mission in Moldova is to verify each little one within the nation is wholesome, educated and secure from hurt, subsequently having one of the best begin in life and a good likelihood to succeed in her or his full potential and profit from the nation’s prosperity. We consider kids have a proper to stay in a extra equitable society, the place their voices are heard, and wishes met as a matter of precedence according to the Sustainable Improvement Objectives.

How will you make a distinction?

Beneath the supervision and steering of Operations Supervisor, NO-C, the Administrative Affiliate is answerable for executing a broad number of procedural and specialised administrative duties for the respective part requiring in-depth data of UNICEF administrative procedures, processes and insurance policies.

Workplace Planning & Challenge Administration (specialised)

• Ensures the provision of well timed, full and correct data and information for getting ready part work plans and undertaking administration plans.
• Undertakes fundamental analysis and performs comparative evaluation of undertaking/programme associated information.
• Displays undertaking implementation towards established milestones and makes suggestions to enhance efficiency.
• Helps guarantee well timed compliance with agreed deadlines.
• Acts as point of interest within the evaluate of the completeness of knowledge experiences with key monitoring and analysis data.

Procurement

• Guides managers within the technique of PCA/SSAs according to the insurance policies and steering issued by FRG, provide division and DHR.
• Facilitates the processing of contracts for consultants and exterior companions that present a service to the part. This consists of getting ready and submitting paperwork, finishing mandatory types and templates, importing TOR’s in VISION, and making mandatory logistical preparations.
• Maintains up-to-date vendor lists, companions, and advisor rosters.

Communications & Workflow

• Facilitates the communications and workflow of the organizational unit to boost the effectivity and timeliness of operations and outputs.
• Manages incoming and outgoing correspondence, e-mails and phone calls.
• Communicates routine and a few non-routine data pertaining to the work of the crew.
• Establishes and maintains the workplace submitting and reference methods, each conventional and digital; and ensures the inter/intra-net web sites are updated and correct.

Calendar/Conferences/Correspondence Administration

• Maintains workplace calendar and arranges conferences
• Takes minutes of conferences, guaranteeing accuracy, consideration to element and coherence.

Occasions/Logistics

• Helps capability improvement actions and conferences by making the logistical preparations, by way of participating with facilitators, caterers and hosts.
• Arranges instances by way of liaising with individuals over availability.
• Liaises with price range focal factors and part over prices and wishes.
• Prepares background supplies for individuals and uploads cleared supplies on the intranet.
• Prepares and maintains agendas on conferences and occasions associated to the work group commitments.

Journey

• Offers journey help to employees members in part for journey preparations and entitlements primarily based on the group’s guidelines and insurance policies. Liaises with related journey focal factors to make sure that the group obtains one of the best service and worth for all journey.
• Briefs/de-briefs employees members on points referring to associated administrative issues similar to visas, safety clearance, and documentation procedures. 
• Extracts, inputs, maintains, and verifies correctness of journey information within the group’s journey system to make sure correct transactions associated to journey prices and employees journey.
• Assists within the preparation of budgets on journey prices and preserve journey plan and budgetary management information.
• Displays journey certification and report again to the crew.

Bill Processing

• Accountable for gathering invoices and submitting paperwork for approval and, thereafter processing in VISION.
• Uploads digital recordsdata and verifies outcomes to vacation spot system.
• Responds to consumer transaction standing and different inquiries.

Provides/Tools

• Helps administration of administrative provides, workplace tools, and updating stock of gadgets.
• Displays and supervises enough and acceptable use of provides. Ensures that companies and upkeep of premises are in accordance with organizational requirements.
• Arranges for the acquisition and well timed distribution of workplace provides.

To qualify as an advocate for each little one you should have

• Completion of secondary training is required, ideally supplemented by technical or college programs associated to the sector of labor.
• A minimal of 6 years of related administrative or clerical work expertise is required.
• Expertise within the utilization of computer systems and workplace software program packages (MS Phrase, Excel, and so forth) and advance data of spreadsheet and database packages, expertise in dealing with web-based administration methods is important.
• Related expertise in a UN system company or group is taken into account as an asset.
• Fluency in Romanian and dealing data of English is required. Data of Russian, one other official UN language or a language related for Moldova is an asset.

For each Baby, you display

UNICEF’s Core Values of Care, Respect, Integrity, Belief and Accountability and Sustainability (CRITAS) underpin the whole lot we do and the way we do it. Get acquainted with Our Values Constitution: UNICEF Values

UNICEF competencies required for this put up are

• Demonstrates Self Consciousness and Moral Consciousness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to realize impactful outcomes (1)
• Manages ambiguity and complexity (1)

In the course of the recruitment course of, we check candidates following the competency framework. Familiarize your self with our competency framework and its totally different ranges: competency framework here.

UNICEF is right here to serve the world’s most deprived kids and our world workforce should replicate the range of these kids. The UNICEF family is committed to include everyone, regardless of their race/ethnicity, age, incapacity, gender identification, sexual orientation, faith, nationality, socio-economic background, or every other private attribute. UNICEF’s lively dedication in direction of variety and inclusion is vital to ship one of the best outcomes for kids. 

We provide a wide range of benefits to our staff, together with paid parental depart, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages using versatile working preparations.

UNICEF has a zero-tolerance coverage on conduct that’s incompatible with the goals and targets of the United Nations and UNICEF, together with sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is dedicated to advertise the safety and safeguarding of all kids. All chosen candidates will, subsequently, bear rigorous reference and background checks, and might be anticipated to stick to those requirements and ideas. Background checks will embrace the verification of educational credential(s) and employment historical past. Chosen candidates could also be required to offer extra data to conduct a background test.

Remarks:

UNICEF appointments are topic to medical clearance. Appointments are additionally topic to inoculation (vaccination) necessities, together with towards SARS-CoV-2 (COVID-19). Authorities staff which might be thought-about for employment with UNICEF are usually required to resign from their authorities earlier than taking over an project with UNICEF. UNICEF reserves the suitable to withdraw a suggestion of appointment, with out compensation, if a visa or medical clearance just isn’t obtained, or mandatory inoculation necessities are usually not met, inside an inexpensive interval for any purpose.

This put up is linked to short-term funding and there’s no expectancy of extension past the funding availability. 

Solely shortlisted candidates might be contacted and advance to the subsequent stage of the choice course of.