UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, a hero.
How can you make a difference?
Summary of key functions/accountabilities:
Provide general support on budget and administrative issues.
• Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for
decision/follow up.
• Provides support on budget revision/preparation meetings, implementation status, funding utilization, operational, and financial closure.
• Prepares and maintains records, documents and control plans for the budget monitoring of project implementation.
• Prepares requests for suppliers and vendors. Contribute to the reviews of proposals and analysis of quotations. Propose to the supervisor any changes that may be required.
• Assists the section in the preparation, processing and archiving of documentation and data entry in Vision of Purchase Requisitions and Sales Orders.
• Following UNICEF & office procedures, maintains section inventory both digital and physical.
• Coordinates travel arrangements for members of the section; prepare the necessary documentation for travels and meetings.
• Assist the supervisor in the follow up of the PFP & Comms workplan implementation.
Support the implementation of the UNICEF PFP and communication strategy
• Provides technical support in the designing and production of documents and materials essential for the implementation of the communication and advocacy strategy of UNICEF Panama, as required.
• Supports the production of communication and fundraising products and materials for different audiences.
Support in organization of events and section activities.
• Provides logistical and technical support to the UNICEF Panama office during public and internal activities such as workshops, events, meetings, as required.
• Ensure that the CO contact list of PFP and communication individuals, groups, or organizations are up-to-date
• Assist in preparing communication materials for advocacy events according to audience and relevant for UNICEF
• Follow up on the agreements established in the advocacy plan when required.
• Coordinate and organize the purchase of supplies for special activities for the section.
Support data & information management
• Collect, update, distribute, organize and file relevant data & information timely and accurately.
• Manage emails and telephone messages from donors, providers and consultants.
• Monitor information requests against deadlines.
Performs other duties, as required
To qualify as an advocate for every child you will have…
Education:
- Completion of Secondary School. Technical and/or University level courses in marketing, publicity, communication, business administration, or any other related field of discipline relevant to the job are an asset.
Work Experience:
- 6 years of progressively responsible work experience in administration, communication or direct marketing agencies and fundraising areas.
Language Proficiency
- Fluency in Spanish and English is required. Knowledge of another official UN language (Arabic, Chinese, French, or Russian) is an asset.
For every Child, you demonstrate…
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
UNICEF competencies required for this post are…
- Builds and maintains partnerships
- Demonstrates self-awareness and ethical awareness
- Drive to achieve results for impact
- Innovates and embraces change
- Manages ambiguity and complexity
- Thinks and acts strategically
- Works collaboratively with others.
During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.
UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
Remarks:
UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable professionals are encouraged to apply.
Non National participants must have their legal affairs (visa and work permit) in order to be considered for this position.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Advertised: 29 Jun 2023 Eastern Daylight Time
Deadline: 13 Jul 2023 Eastern Daylight Time
Apply now
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