Administrative (Communications) Associate – Communication and Fundraising Section, GS-6, #52367, UNICEF Bucharest, Romania, Fixed Term Appointment

  • Contract
  • Romania
  • Posted 4 months ago

UNICEF works in among the world’s hardest locations, to achieve the world’s most deprived youngsters. To avoid wasting their lives. To defend their rights. To assist them fulfill their potential.

Throughout 190 international locations and territories, we work for each baby, in every single place, each day, to construct a greater world for everybody.

And we by no means hand over.

For each baby, help

Why working for UNICEF video 

The basic mission of UNICEF is to advertise the rights of each baby, in every single place, in all the pieces the group does — in applications, in advocacy and in operations. The fairness technique, emphasizing essentially the most deprived and excluded youngsters and households, interprets this dedication to youngsters’s rights into motion. For UNICEF, fairness signifies that all youngsters have a chance to outlive, develop, and attain their full potential, with out discrimination, bias or favoritism. There’s rising proof that investing within the well being, schooling, and safety of a society’s most deprived residents — addressing inequity — not solely will give all youngsters the chance to satisfy their potential but additionally will result in sustained development and stability of nations. For this reason the give attention to fairness is so very important. It accelerates progress in direction of realizing the human rights of all youngsters, which is the common mandate of UNICEF, as outlined by the Conference on the Rights of the Little one, whereas additionally supporting the equitable improvement of countries.

Function of the Job

Below the supervision and steerage of the direct supervisor, the Administrative Affiliate helps the part by means of offering a spread of procedural, administrative, and operational help in growing, implementing, executing, and monitoring of the nation programme, guaranteeing efficient and well timed supply that’s according to UNICEF guidelines and laws.

Key features, accountabilities, and associated duties/duties:

Workplace Planning & Undertaking Administration

Helps the Communication and fundraising part within the preparation, organizing and follow-up of various kinds of occasions, actions, and conferences, together with by coordinating with totally different companies suppliers, monitoring key outcomes indicators, and updating totally different databases.

• Prepares Phrases of Reference, logistics for occasions, experiences, working papers, and numerous administrative and communication paperwork.

• Helps in researching, compiling, and analyzing qualitative and quantitative information and knowledge from a wide range of sources on topic issues related to the work of the part to facilitate programme supply, together with drafting budgets and documenting finest practices and classes realized to help data improvement and capability constructing.
 
Occasions/Logistics
 
• Helps the preparation, organizing, and follow-up of various kinds of occasions, actions and conferences, by making the logistical preparations.
• Coordinating with service suppliers.
• Liaises with finances focal factors and part over prices and wishes.
• Prepares background supplies for individuals and uploads cleared supplies on the knowledge sharing platforms / shares with individuals.
• Prepares and maintains agendas and minutes of conferences and occasions and displays follow-up duties/ commitments.
• Maintains companion’s and journalists’ databases.
• Assists in getting ready of and participates in subject visits with key selections makers, donors, ambassadors, and journalists, and for creating totally different communication supplies.
 
Price range Monitoring
 
• Develops and displays budgets and monetary expenditures of sections, guaranteeing compliance with UNICEF guidelines and laws, holding supervisor knowledgeable and suggested on actions for choice/follow-up.
• Supplies help on finances revision/preparation, implementation standing, willpower place of funding utilization, operational, and monetary closure.
• Prepares and maintains information, paperwork, and management plans for the finances monitoring of undertaking/programme implementation.
• Carries out transactions in VISION pertaining to grants for his/her part akin to registering grant allotments and monitoring expiring programme grants.
 
Procurement
 
• Drafts TORs for consultants and contractors that present a service to the part. This contains getting ready and submitting paperwork, finishing obligatory varieties and templates, and making obligatory logistical preparations.
• Develops and maintains up-to-date vendor lists, companions, and advisor rosters, communication supplies.
• Prepares Buy Requisitions and fund commitments in Imaginative and prescient.
 
Bill Processing
• Chargeable for gathering invoices, submission for fee, and submitting paperwork.
• Uploads digital recordsdata and verifies outcomes to vacation spot system.
• Responds to companions/purchasers relating to transaction standing and different inquiries.
 
Affect of Outcomes:

The effectivity and effectiveness of the help offered by the Administrative (Communications) Affiliate to the event, implementation, and monitoring of programms/initiatives facilitates the supply of concrete and sustainable outcomes for the Communication and Fundraising part, which in flip enhances the workplace’s and UNICEF’s capability in serving to essentially the most susceptible ladies and youngsters.

To qualify as an advocate for each baby you’ll have:

Schooling: Completion of secondary schooling, ideally supplemented by technical or college programs associated to the work of the group*
Expertise: A minimal of 6 years of progressively accountable administrative or clerical work expertise is required.
Language Necessities: Fluency in English and Romanian is required.

*A bachelor’s diploma from a acknowledged tutorial establishment in a subject related to the place counts as three years of expertise. A grasp’s diploma might substitute further two years.

For each Little one, you reveal:

UNICEF’s Core Values of Care, Respect, Integrity, Belief and Accountability and Sustainability (CRITAS) underpin all the pieces we do and the way we do it. Get acquainted with Our Values Constitution: UNICEF Values

UNICEF competencies required for this submit are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and moral consciousness (3) Drive to attain outcomes for affect (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

In the course of the recruitment course of, we check candidates following the competency framework. Familiarize your self with our competency framework and its totally different ranges: competency framework here.

UNICEF is right here to serve the world’s most deprived youngsters and our world workforce should mirror the range of these youngsters. The UNICEF family is committed to include everyone, no matter their race/ethnicity, age, incapacity, gender identification, sexual orientation, faith, nationality, socio-economic background, or another private attribute.
We provide a wide range of benefits to our staff, together with paid parental depart, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the usage of versatile working preparations.
UNICEF has a zero-tolerance coverage on conduct that’s incompatible with the goals and targets of the United Nations and UNICEF, together with sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is dedicated to advertise the safety and safeguarding of all youngsters. 

Remarks:

UNICEF’s energetic dedication in direction of variety and inclusion is crucial to ship the very best outcomes for kids. For this place, eligible and appropriate women and men are inspired to use.

UNICEF appointments are topic to medical clearance. Appointments are additionally topic to inoculation (vaccination) necessities, together with in opposition to SARS-CoV-2 (Covid). Do you have to be chosen for a place with UNICEF, you both have to be inoculated as required or obtain a medical exemption from the related division of the UN. In any other case, the choice will probably be cancelled.

All chosen candidates will bear rigorous reference and background checks and will probably be anticipated to stick to those requirements and ideas. Background checks will embrace the verification of educational credential(s) and employment historical past. Chosen candidates could also be required to offer further data to conduct a background test.

Authorities workers which can be thought-about for employment with UNICEF are usually required to resign from their authorities earlier than taking over an project with UNICEF. UNICEF reserves the correct to withdraw a suggestion of appointment, with out compensation, if a visa or medical clearance isn’t obtained, or obligatory inoculation necessities aren’t met, inside an inexpensive interval for any motive.

Solely shortlisted candidates will probably be contacted and advance to the following stage of the choice course of.

Marketed: 29 Dec 2023 GTB Customary Time
Deadline: 07 Jan 2024 GTB Customary Time

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