Administrative Coordinator

Job title:

Administrative Coordinator

Company

McGill University

Job description

Please refer to the job aid for instructions on how to apply.If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).This permanent position is based in the Dean’s Office, Faculty of Engineering and is responsible for providing administrative support to Academic Programs, Accreditation, and the Enhancing Learning and Teaching in Engineering (ELATE) initiative.POSITION OVERVIEW:Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit’s operations. Acts as resource person for policies and procedures. Administers unit accounts. Assists in the organization of unit activities. Responsible for documents and files of the unit. Maintains computerized information systems.MAJOR DUTIES AND RESPONSIBILITIES:

• Supports administration of Academic Committee (AC) affairs, Updates AC guidelines per university’s regulations.
• Supports administration of Teaching and Learning Committee (TLC) affairs, and ELATE.
• Supports administration of cyclical review and accreditation process and visits
• Coordinates all communications with the Associate Director – Teaching and Academic Planning, Subcommittee on Courses and Teaching Programs, Council of Graduate and Postdoctoral Studies, Enrolment Services, departments and faculty members
• Coordinates the Course Catalogue (eCalendar) production process in the Faculty
• Organizes events ( meetings, workshops, retreats,…)
• Supports major external visits such as Bureau de coopération interuniversitaire, Accreditation boards
• Supports administration of Faculty-wide courses
• Performs data entry for various aspects of the job including accreditation (Tandem, faculty standard course outline’s master file and produces individual faculty course outlines)
• Supports all finance’ responsibilities in the unit (e.g., expense reporting, purchasing, awards, reporting, etc.).
• Maintains, and updates the unit’s webpages

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.Other Qualifying Skills and/or AbilitiesSeeking a diligent and detail-oriented individual to support administrative processes related to Academic Programs, Accreditation, and the Enhancing Learning and Teaching in Engineering (ELATE) initiative in the Faculty of Engineering.Proven experience in a governmental/university/academic environment. Must be independent, meticulous, adaptable, well-organized, and committed to self-learning, possessing a keen interest in the organization of the academic affairs of a faculty.Knowledge of SIS (Banner- Scheduling (SSASECT, SCACRSE), Minerva (SR Admin, Reports), e-calendar- Course Catalogue) is required.Experience with program and course proposal process (including writing minutes and reports) and Course Catalogue (e-calendar) publication process is wished for.Ideally with experience in McGill finance processes (expense reports, McGill Marketplace, etc.), as well as BSAC, and experience supporting Teaching Assistants, invigilators, Course Lecturers postings.Familiarity with their respective collective agreements is an asset.Experience with event planning (meetings, conferences, orientations) is requiredIntermediate Microsoft-Excel skills required.Working experience with designing SharePoint sites is required.Bachelor’s degree preferredBilingual in French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 on a scale of 0-4.Minimum Education and Experience: DEP – Office Systems 4 Years Related Experience / DEP – Secretarial StudiesHourly Salary: (MUNACA Level F) $29.42 – $36.46Hours per Week: 33.75 (Full time)Supervisor: Accreditation and Quality Improvement OfficerPosition End Date (If applicable):Deadline to Apply: 2025-02-18McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

Expected salary

Location

Canada

Job date

Fri, 07 Feb 2025 00:59:05 GMT

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