Administrative Coordinator in Baltimore, Maryland

Description

We are in search of an Administrative Coordinator to strengthen our operations in a Non-Profit environment located in BALTIMORE, Maryland. This role offers a short term contract employment opportunity. The successful candidate will handle operational and administrative functions, providing critical support to our organization.

Responsibilities:

• Manage and filter all organizational emails to ensure efficient communication within the organization.

• Process timesheets using MS Excel, ensuring accuracy and timeliness.

• Handle phone calls, forwarding calls and voicemails to the appropriate personnel.

• Organize and process invoices, reimbursements, and donation payments to maintain financial accuracy.

• Provide assistance to the apprenticeship program, ensuring smooth operations.

• Coordinate community events, ensuring they are well-organized and successful.

• Order and maintain office supplies, ensuring the office is always well-equipped.

• Perform front desk duties including collecting and distributing mail, scanning documents, and data entry.

• Operate office equipment such as photocopiers and scanners.

• Handle donation checks and payments, ensuring they are processed correctly.

• Carry out additional clerical duties as needed, supporting the overall operations of the organization.

Requirements • Proficiency in MS Publisher and MS Excel.

• Experience with ordering office supplies.

• Capable of distributing incoming mail effectively.

• Skills in personnel file maintenance.

• Ability to forward incoming mail and messages.

• Familiarity with managing donations.

• Experience in operational oversight.

• Proficiency in reviewing timesheets.

• Administrative assistance skills.

• Must have a keen eye for detail and strong organizational abilities.

• Excellent communication and interpersonal skills.

• Ability to work independently and as part of a team.

• Demonstrated ability to manage multiple tasks and meet deadlines.

• Problem-solving and decision-making skills.

• Proven experience in a similar role within the non-profit sector is preferred.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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