Administrative Coordinator in Philadelphia, Pennsylvania

Description

We are offering a long-term contract employment opportunity for an Administrative Coordinator in the housing industry, located in Philadelphia, Pennsylvania. As an Administrative Coordinator, you will be managing schedules, processing invoices, handling correspondences, and ensuring the smooth running of the office operations.

What you get to do every single day:

• Coordinate and manage the calendar, set appointments, and organize meetings

• Handle case escalations from various partners and ensuring timely resolution

• Oversee the processing of invoices after approval and completing requisitions

• Manage the distribution of incoming mail and emails, and route incoming calls to the appropriate contacts

• Work on special projects as assigned and perform back-up duties for other positions to ensure continuity of operations

• Maintain and enforce the security and confidentiality of records and information

• Prepare letters, memos, reports, and correspondences for the management

• Represent the supervisor in meetings, if necessary

• Follow up on delegated assignments to ensure their completion

Requirements

Other requirements for the Administrative Coordinator position include and are not limited to:

• Proficiency in using ADP – Financial Services for managing financial tasks

• Experience in creating and managing Banner Ads

• Ability to effectively use Cisco Webex Meetings for remote communication and collaboration

• Proficiency in using Concur for travel and expense management

• Extensive knowledge and experience in using CRM tools for customer relationship management

• Familiarity with the About Time software for efficient time tracking

• Experience in answering inbound calls and providing excellent customer service

• Understanding of budget processes and ability to manage budgets effectively

• Strong calendar management skills, with an ability to schedule and prioritize tasks efficiently

• Excellent communication skills, both written and verbal, for effective interaction with team members and clients.

Please contact Hayley Master at 215.568.4580 about this opportunity and reference Job #03720-0013150916

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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