Administrative & Finance Officer, (NO-1), Warsaw, Poland #129877 [Temporary Appointment]

If you are a committed, resourceful professional and are passionate about making a lasting difference for children, the world’s leading children’s rights organization would like to hear from you.
We are looking for an Administrative & Finance Officer (Level 1) who will be responsible for executing a broad variety of standardized administrative and financial tasks requiring thorough knowledge of UNICEF administrative and financial procedures, processes, and policies. This post mainly supports the P2 Admin and Finance Officer for delivery of efficient and cost-effective administrative support services, providing guidance for operations of administrative support services. This post ensures the office’s administrative operations and services are in compliance with the organization’s administrative policy, procedures, rules and regulations. This Temporary Appointment in the Operations Section is for 364 days.
Candidates applying for positions in the NO category must possess the nationality of the country of the
duty station, with the exception of internal candidates who are legally permitted to work for UNICEF in
the country independently of UNICEF appointment. If not a national of Poland, proof of residence/work permit may be required.
This position is subject to local recruitment. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, A CHAMPION.

Established shortly after the war in Ukraine escalated in February 2022, UNICEF Refugee Response Office in Poland has been working together with civil society and government partners at the local and central levels to strengthen systems, expand and adapt existing services, support policy development, provide technical expertise and capacity building. Two years on, we continue to work together to ensure refugee children and adolescents in Poland continue learning, families stay healthy and safe, and that best interests of all children, including the most vulnerable, are always prioritized in decision-making.

As the office exits from humanitarian action/response, the recovery/resilience/development programmes remains in the country and continue to support the Poland Government on specific thematic areas.

How can you make a difference? 

The Administrative & Finance Officer is responsible for executing a broad variety of standardized administrative and financial tasks requiring thorough knowledge of UNICEF administrative and financial procedures, processes, and policies. This post mainly supports the P2 Admin and Finance Officer for delivery of efficient and cost-effective administrative support services, providing guidance for operations of administrative support services.  This post ensures the office’s administrative operations and services are in compliance with the organization’s administrative policy, procedures, rules and regulations.

In this capacity, the need to project the image of a credible and reliable service provider is imperative to quality of process delivery, and the impact of work directly reflects on the overall reputation of the team in terms of responsiveness to client needs and quality of process execution.

If you would like to know more about this position, please review the complete Job Description here:  Administrative and Finance Officer Level 1.pdf

To qualify as an advocate for every child …

Minimum requirements:

• Education: A University Degree (Bachelor’s) in one of the following areas is required:
  • Business management
  • Financial management
  • Accounting
  • Public Finance
  • Related operations function (International Business, Project management, etc.)
• Work Experience:
  • A minimum of 1 year of professional experience, at the national and/or international level, is required, specifically in one or more operations management area including budget; financial management and reporting; facilities management; administration. This 1 year experience must be at officer/technical expert level and preferably specific to admin & finance.
• Skills
  • Experience in working with corporate ERPs (Enterprise Resource Planning) and IPSAS (International Public Sector Accounting Standards) is highly desirable.
  • Experience in supporting successful client-oriented work units is an asset.
  • Familiarity with Microsoft Office applications is required.
  • Good writing skills in English. Ability to translate documents from local language to official UN language.
  • Ability to train, coach, and supervise general service staff.
• Language Requirements:
  • Fluency in English and Polish is required.
  • Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) is an asset.

Desirables:

• Experience in a UN system agency, large private or public company
• Developing country work experience and/or familiarity with emergency.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are…

(1) Builds and maintains partnerships

(2) Demonstrates self-awareness and ethical awareness

(3) Drive to achieve results for impact

(4) Innovates and embraces change

(5) Manages ambiguity and complexity

(6) Thinks and acts strategically

(7) Works collaboratively with others 

(8) Nurtures, leads and manages people

Familiarize yourself with our competency framework and its different levels.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of measures to include a more diverse workforce, such as paid parental leave, time off for breastfeeding purposes, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable male candidates are encouraged to apply.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. 

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

UNICEF shall not facilitate the issuance of a visa and working authorization for candidates under consideration for positions at the national officer and general service category.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.