Administrative Manager, P-4, Fixed Term, Kabul, Afghanistan #00020879

UNICEF works in among the world’s hardest locations, to succeed in the world’s most deprived youngsters. To save lots of their lives. To defend their rights. To assist them fulfill their potential.

Throughout 190 nations and territories, we work for each youngster, in every single place, on daily basis, to construct a greater world for everybody.

And we by no means surrender.

For each youngster, a future

https://www.youtube.com/watch?v=mbkJiMmvKqk

Function for the position:

Because the supervisor and purposeful knowledgeable of administrative administration companies in a medium or giant nation/space workplace, the incumbent is accountable for the availability of managerial management and coverage steering for the achievement of efficient administrative service administration and employees capability improvement.  Ensures administration of administrative employees for cost-effective, high quality, and environment friendly administrative operations in help of workplace administration and nation programmes.  Ensures that the workplace’s administrative operations and companies are in compliance with the group’s administrative coverage, procedures, guidelines, and rules.  

Abstract of Key features/accountabilities:

Throughout the delegated authority and below the given organizational set-up, the incumbent could also be assigned the primarily, shared, or contributory accountabilities for all or a part of the next areas of main duties and key finish outcomes.

1. Coverage, procedures and techniques:

• As technical supervisor, accountable for the proper and constant utility of insurance policies and procedures within the administration of administrative features by means of the availability of technical management, steering, and help to the nation workplace and sub-offices the place relevant.
• Contributes to international, regional, and nation strategic planning and coverage adjustments/formulation on administrative issues as obligatory.  Gives technical enter to the institution of administrative pointers in shut coordination with the top of the workplace, Deputy Consultant – Operations, and DFAM.
• Advises the top of the workplace and updates employees on administrative insurance policies, procedures, guidelines, and rules, offering authoritative recommendation and administrative help.  Decides on the suitable utility and interpretation of administrative guidelines, rules, insurance policies, and procedures.  Ensures arriving and departing employees are briefed on administrative procedures and necessities. 
• Coordinates with the Regional and HQ Divisions to help coverage reform within the space of administrative service administration; advises on the applicability of latest coverage directives on the nation stage.  Makes substantive suggestions on the advance of programs and inner controls, planning, restructuring, and backbone of delicate points making an allowance for the prevailing situations within the locality. 
• Retains the supervisor abreast of potential downside areas, and identifies and recommends options.  Prepares stories on administrative issues. 
• Oversees administrative help and companies to subject places of work and sub-offices together with preparation and funding of service contracts, preparations of PGMs for all administrative provides, and steering on administrative procedures.  
• Undertakes missions to subject areas to overview administrative preparations and makes acceptable suggestions as required. 

2. The funds preparation and implementation are correctly administered, monitored and managed within the space of administrative administration and companies:

• Manages the funds in shut coordination with the Deputy Consultant – Operations to make sure that goals stipulated early within the fiscal yr are realized for clean operations of the Nation Workplace/sub-office, the place relevant.  
• Recommends and prepares estimates on workplace premises, provides and gear necessities for funds preparation functions.  Assists zone places of work within the institution and upkeep of administrative companies. Prepares, screens and controls the executive funds.

3.  Administrative help and companies:

• Ensures well timed and efficient supply and enchancment in administrative help and workplace companies for enhanced high quality, effectivity and cost-effectiveness, together with area administration, transport companies, car use and upkeep, gear, convention and journey preparations, doc replica, communications, mail and supply companies, native procurement and invoice funds of utilities. 
• Ensures the well timed and cost-effective provision of primary workplace companies together with area administration, gear, communications and safety to boost employees security and productiveness.  
• Helps the Inter-Company Operations Administration Group’s approaches for enhancing UN frequent companies to realize efficiencies and effectiveness. 
• Negotiates and oversees issues referring to workplace premises, utilities and companies with distributors and companies. 

4. Property administration:

• Manages properties of administrative provides, workplace gear and autos, updating stock of things, serving as ex-officio member to the Property Survey Board and guaranteeing follow-up motion. 
• Prepares Property Survey Board submissions for the top of workplace or Chief of Operations, prepares minutes of conferences and assists in executing PSB suggestions accepted by the Head of Workplace.
• Oversees to make sure that companies and upkeep of premises are in accordance with organizational requirements.

 5. Contract association and management:

• Ensures that every one administrative transactions and preparations of contracts are in compliance with the relevant insurance policies, procedures, guidelines and rules.
• Opinions all contractual preparations associated to administrative help (i.e. courier, premises upkeep, ancillary administrative help, car upkeep, gear upkeep and so on.) to make sure that the phrases and situations of all contracts are being adhered to by suppliers of companies. Proposes to the supervisor any adjustments which may be required.
• Displays funds towards contractual obligations.

6. Workers studying and improvement:

• Develops coaching programmes to boost efficient efficiency and effectivity in admin companies administration.  Organizes progressive employees studying and improvement programme actions for capability constructing. Organizes workshops for workers competency constructing, employees studying and improvement, and profession improvement. Gives teaching and counselling to the employees on efficiency enhancement/ improvement.

7. Partnership, coordination and collaboration:

• Develops and maintains efficient working relations with different companies, native authorities and implementing companions referring to administrative issues for enhancement of knowledge alternate, collaboration, and harmonization.
• Cooperates and coordinates with different UN company counterparts within the UN reform initiatives (together with frequent companies and premises agenda, and so on.).
• Coordinates subject emergency companies.

8. Performs every other duties and tasks assigned as required:

• Gives high quality companies to beneficiaries in a well timed and cost-effective method by performing further duties and tasks assigned in conformance with the coverage, requirements, guidelines and rules.

To qualify as an advocate for each youngster you’ll have…

• Superior college diploma in social sciences, enterprise administration, administration, finance, or every other related subject of self-discipline.
• Eight years of related skilled work expertise.
• Each nationwide and Worldwide work expertise in workplace administration, administration, finance, accounting, ICT, human sources, provide or every other related perform.
• Work expertise in an emergency responsibility station. 
• Fluency in English is required, and data of one other UN language or a neighborhood language is an asset. 

For each Baby, you show…

UNICEF’s Core Values of Care, Respect, Integrity, Belief, Accountability and Sustainability (CRITAS) underpin every part we do and the way we do it. Get acquainted with Our Values Constitution: UNICEF Values

UNICEF competencies required for this submit are…

(1) Builds and maintains partnerships(2) Demonstrates self-awareness and moral consciousness(3)Drive to realize outcomes for impression(4)Innovates and embraces change(5) Manages ambiguity and complexity(6)Thinks and acts strategically(7)Works collaboratively with others (8) Nurtures, leads and manages folks.

In the course of the recruitment course of, we check candidates following the competency framework. Familiarize your self with our competency framework and its totally different ranges: competency framework here.

UNICEF is right here to serve the world’s most deprived youngsters and our international workforce should mirror the range of these youngsters. The UNICEF family is committed to include everyone, regardless of their race/ethnicity, age, incapacity, gender id, sexual orientation, faith, nationality, socio-economic background, or every other private attribute.
We provide a wide range of benefits to our staff, together with paid parental depart, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the usage of versatile working preparations.
UNICEF has a zero-tolerance coverage on conduct that’s incompatible with the goals and goals of the United Nations and UNICEF, together with sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is dedicated to advertise the safety and safeguarding of all youngsters. All chosen candidates will, due to this fact, bear rigorous reference and background checks, and shall be anticipated to stick to those requirements and ideas. Background checks will embrace the verification of educational credential(s) and employment historical past. Chosen candidates could also be required to offer further info to conduct a background verify.

Remarks:

UNICEF’s energetic dedication in direction of range and inclusion is vital to ship the perfect outcomes for kids. For this place, eligible and appropriate feminine candidates are inspired to use.

Mobility is a situation of worldwide skilled employment with UNICEF and an underlying premise of the worldwide civil service. 

UNICEF appointments are topic to medical clearance.  Issuance of a visa by the host nation of the responsibility station, which shall be facilitated by UNICEF, is required for IP positions. Appointments are additionally topic to inoculation (vaccination) necessities, together with towards SARS-CoV-2 (Covid). Authorities staff which might be thought-about for employment with UNICEF are usually required to resign from their authorities earlier than taking over an project with UNICEF. UNICEF reserves the precise to withdraw a suggestion of appointment, with out compensation, if a visa or medical clearance shouldn’t be obtained, or obligatory inoculation necessities should not met, inside an inexpensive interval for any purpose.

Solely shortlisted candidates shall be contacted and advance to the following stage of the choice course of.

Eligible UNICEF Worldwide Skilled (IP) Workers Members on fixed-term, persevering with or everlasting contracts making use of to a Momentary Appointment, which is devoted to L3 (or L2) Response, could possibly retain a lien and their fixed-term entitlements. The situations of the short-term project will fluctuate relying on the standing of their submit and their present tour of responsibility, and relocation entitlements could also be restricted as per the related insurance policies.