Administrative Officer

Reporting to the CEO, the successful candidate will be required to:

Performing all tasks pertaining to the office’s management:

• Managing payroll,
• Issuance and payment of invoices,
• Managing office supplies,
• Booking of travel and accommodation when needed,
• Keeping mail distribution lists up-to-date,
• Contribute to keep the EOS website up-to-date,
• Support the CEO when needed,

Performing all tasks pertaining to the administration of European research project:

• Manage the administrative project management cycle through the dedicated Excel program (Timesheets, PMs, Costs, Periodic financial reporting),
• Maintain the project management EM-Desk program & provide frequent overviews (PM/costs),
• Contribute to Grant Agreements (GA) finalization & keep track of GA requirements and obligations,
• Contribute to the administrative project planning process,
• Support the team in European projects when needed.

Please consider that such list is non-exhaustive; the successful candidate might be requested to take on other tasks depending on the needs of the company.

Essential Qualifications

• Excellent command of Excel and Advanced knowledge of Microsoft Office;
• Excellent organizational skills;
• Excellent quantitative reasoning capacity;
• At least 2 years of experience of EU-funded projects (H2020 among others);
• Quick, clear and concise drafting and reporting skills;
• Proactive, flexible, dependable and trustworthy;
• Excellent English oral & written communication skills;

Please note that the successful candidate will be required to work from the office full-time.

How to apply: Please provide an updated CV with a motivation letter and work references contacts to [email protected].

Interviews will begin immediately. Only shortlisted candidates will be contacted.