Administrative Officer

Job Objective

To offer efficient and environment friendly administration that helps instructing, analysis, planning, and different initiatives for the varied groups and departments at Glasgow Royal Infirmary (GRI) Campus, and throughout Faculty of Drugs, Dentistry and Nursing (SoMDN).

Essential Duties and Obligations

1. Present high-level administrative assist that comprehensively assists GRI Campus lecturers of their supply of instructing (e.g. scholar data, instructing supplies, assessments/ examinations, marking, room bookings, timetables, Moodle platform and instructing occasions) as applicable.

2. Plan and prioritise personal workload, anticipating strain factors within the tutorial yr, to make sure deadlines are met and an environment friendly service is offered to workers and college students.

3. Be a predominant level of contact coping with day-to-day queries from lecturers, college students, and workers, offering recommendation and steerage and referring onwards as applicable.

4. To actively assist tutorial workers and contribute to programme and course administration together with the reserving of instructing rooms throughout SoMDN for course supply, liaising with central timetabling group as needed. Administration duties doubtlessly embody managing the coordination of all related documentation; supporting registration and enrolment; on-course administration of programmes and programs; help with assessments; clerking of related college committees as requested and making certain scholar data are maintained on programs.

5. Work independently to ship a spread of complete Finance and HR associated duties for managers and lecturers that assist CRF (Scientific Analysis Fellow), PGR (Publish Graduate Analysis), visitor lecturers, instructing assistants and so forth.

5.1 To proactively co-ordinate and assist recruitment and onboarding actions making certain full compliance with College-wide insurance policies and procedures, and the administration of confidential info and private information are adhered to.

5.2 To evaluate and course of monetary actions together with approvals, purchases, money dealing with making certain all inside course of and controls are adhered to.

5.3 To assist monetary necessities in relation to NHS GGC funded posts and liaise with their HR, Finance and different departments as needed to satisfy CRF and analysis undertaking calls for.

6. To actively handle and replace spreadsheets, databases and programs making certain related modifications are tracked via to approval. To offer studies utilizing varied software program packages.

7. Organise scholar journey requests and lodging wants liaising with journey brokers, inside colleagues and exterior corporations.

8. To assist make sure the supply of knowledgeable reception and entrance of home service together with offering desk cowl.

9. Help and co-ordinate preparations for organised occasions at NLB together with authorising the reserving of rooms, catering areas, open-plan areas, and making certain they’re arrange according to booked necessities. Examine Audio Visible (AV) and Lecturer Theatre video linking gear is working, and inventory/provides and companies are available. This contains exterior reserving requests by NHS GGC and different related colleagues.

10. Answerable for updating motion plans and clerking at conferences as requested by the New Lister Constructing Supervisor.

11. As a part of the Skilled Providers group flexibly assist the vary of Studying and Instructing actions of the Faculty by endeavor some other related duties applicable to the publish/grade.

12. Undertake some other cheap duties assigned by the New Lister Constructing Supervisor.

Data, {Qualifications}, Abilities and Expertise

Data/{Qualifications}

Important:

A1 Means to display the competencies required to undertake the duties related to this stage of publish, having acquired the mandatory information and expertise in an analogous position.

OR

A2 Scottish Credit score and Qualification Framework Stage 7 (Superior Increased/Scottish Vocational Qualification Stage e, Increased Nationwide Certificates) or equal and expertise of private growth in an analogous position.

Fascinating:

B1 Updated information of College insurance policies and procedures, laws, departmental finest customized and apply.

Abilities

Important:

C1 Expertise of assembly minute taking

C2 Good written, verbal communication and folks expertise (ie discretion, assertiveness and talent to deal with tough conditions).

C3 Wonderful and demonstrable organisational and prioritisation expertise.

C4 Excessive stage of initiative and determination making to resolve points and decide when to contain senior stage administration.

C5 Accuracy and a focus to element.

C6 Numeracy and the expertise of working with spreadsheets and monetary studies.

C7 Wonderful IT expertise with working information of Excel and information safety.

C8 Expertise of coping with monetary/or budgetary info

C9 The power to work in a small group and to work together as group member throughout SoMDN.

Fascinating:

D1 Data of UofG bespoke IT programs.

Expertise

Important

E1 Earlier expertise in an analogous position with above {qualifications} OR proof of development and growth gained via in depth expertise in a instructing assist or Increased Schooling position.

E2 Frequently dealing with giant and various workloads.

Phrases and Situations

Wage shall be Grade 5, £25,138 – £29,605 every year.

This publish is full time (35 hours per week) and open ended.

As a part of Group UofG you may be a member of a world altering, inclusive neighborhood, which values ambition, excellence, integrity and curiosity.

As a valued member of our group, you possibly can count on:

1 A heat welcoming and interesting organisational tradition, the place your abilities are developed and nurtured, and success is well known and shared.

2 A wonderful employment package deal with beneficiant phrases and circumstances together with 41 days of depart for full time workers, pension – pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, advantages and low cost packages.

3 A versatile strategy to working.

4 A dedication to assist your well being and wellbeing, together with a free 6-month UofG Sport membership for all new workers becoming a member of the College  https://www.gla.ac.uk/myglasgow/workers/healthwellbeing/.

We imagine that we are able to solely attain our full potential via the abilities of all. Equality, range and inclusion are on the coronary heart of our values. Purposes are significantly welcome from throughout our communities and particularly folks from the Black, Asian and Minority Ethnic (BAME) neighborhood, and different protected traits who’re under-represented throughout the College. Learn extra on how the College promotes and embeds all facets of equality and variety inside our neighborhood https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We promote the ideas of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and maintain bronze, silver and gold awards throughout the College.

We’re investing in our organisation, and we’ll put money into you too. Please go to our web site https://www.gla.ac.uk/discover/jobs/ for extra info.