Org. Setting and Reporting

This place is situated in Bogotá, inside the United Nations Verification Mission in Colombia (UNVMC). The Administrative Officer studies on to the Chief of Mission Assist.

Tasks

Beneath the direct supervision of the Chief of Mission Assist and inside delegated authority, the Administrative Officer will likely be chargeable for the next duties: Human Assets Administration • Successfully coordinates actions relative to the administration of human useful resource actions, e.g., recruitment, placement, promotion, efficiency appraisal, job classification evaluations, separation of employees members, coaching, and so on., making certain consistency within the software of UN guidelines and procedures. • Defines circumstances of service, duties, duties, and privileges and entitlements underneath the Employees Guidelines and Laws. Finances and Finance • Takes the lead with respect to the preparation and implementation of the work programme, making certain that monetary assets are utilized to implement actions in accordance with the Programme, Finances and allotments issued. • Displays and evaluations Mission Assist Division (MSD) work plan and finances by conducting common and particular evaluations to evaluate progress of precise work versus the work plan. Coordinates the manufacturing of labor plan / mission studies. • Defines necessities and work with methods items with respect to bettering finances reporting methods and cost-effective utilization of program assets. • Develops procedures and implement similar to make sure that accounting and monetary administration controls are in step with UN coverage and observe. • Supervises and/or gives steering on monetary administration and administration info points and practices to colleagues. • Gives steering and management to extra junior employees. Common Administration • Oversees work associated to procurement, billing and receipt of earnings from numerous companies, operational journey programme, procurement monitoring and analysis of vendor contracts/fee to distributors and particular person contractors for companies. • Evaluations adequacy of subject mission’s house necessities. • Oversees the identification of workplace know-how wants and upkeep of apparatus, software program and methods, coordinating enhancements as vital. • Help the CMS within the coordination of assorted initiatives which contain liaising with MSD items, as required. • Performs different associated duties as required.

Competencies

Professionalism: Information of administrative, budgetary, monetary, and human assets insurance policies and procedures. Capacity to use numerous United Nations administrative guidelines and rules in work conditions. Conceptual analytical and analysis expertise to conduct unbiased analysis and evaluation. Capacity to determine points, formulate opinions, and make conclusions and suggestions. Capacity to investigate and interpret information in assist of decision-making and convey ensuing info to administration. Reveals pleasure in work and in achievements; demonstrates skilled competence and mastery of subject material; is conscientious and environment friendly in assembly commitments, observing deadlines, and reaching outcomes; is motivated by skilled moderately than private considerations; reveals persistence when confronted with troublesome issues or challenges; stays calm in aggravating conditions. Takes accountability for incorporating gender views and making certain the equal participation of men and women in all areas of labor. Planning and Organizing: Develops clear targets which might be in step with agreed methods. Identifies precedence actions and assignments; adjusts priorities as required. Allocates applicable period of time and assets for finishing work. Foresees dangers and permits for contingencies when planning. Displays and adjusts plans and actions as vital. Makes use of time effectively. Accountability: Takes possession of all duties and honors commitments. Delivers outputs for which one has accountability inside prescribed time, value and high quality requirements. Operates in compliance with organizational rules and guidelines. Helps subordinates, gives oversight and takes accountability for delegated assignments. Takes private accountability for his/her personal shortcomings and people of the work unit, the place relevant.

Training

Highschool diploma or equal is required.

Job – Particular Qualification

A technical or vocational certificates in administrative companies, finance, human assets, enterprise administration, mission or personnel administration is required.

Work Expertise

At the very least ten (10) years of progressively accountable expertise inside the United Nations System or the personal sector within the subject of administrative companies, finance, accounting, human assets, audit, mission administration or in different associated fields, of which three (3) years ought to have been at a supervisory degree is required. The minimal years of related expertise is lowered to 5 years for candidates who possess a primary degree College diploma. Expertise in worldwide operations in a post-conflict atmosphere is fascinating.

Languages

English and French are the working languages of the United Nations Secretariat. For this place, fluency in English and Spanish, (each oral and written) is required. NOTE: Fluency equals a ranking of “fluent” in all 4 areas (learn, write, communicate, perceive), and “information of” equals a ranking of “assured” in two of the 4 areas.

Evaluation

Analysis of certified candidates could embrace an evaluation train and/or casual interview.

Particular Discover

• This place is quickly out there till 31 December 2024. If the chosen candidate is a employees member from the United Nations Secretariat, the choice will likely be administered as a short lived project. • The United Nations Secretariat is dedicated to reaching 50/50 gender stability and geographical variety in its employees. Feminine candidates are strongly inspired to use for this place. • Candidates to work for the United Nations Verification Mission in Colombia could want to take a look at our Life like Job Preview movies to get an concept of the dwelling and dealing circumstances in several obligation stations in Colombia.: https://www.youtube.com/playlist?record=PL- 8SCkVjg-e3073SwTDG1VQf1oLTWfUQ4 • The United Nations is dedicated to creating a various and inclusive atmosphere of mutual respect. The United Nations recruits and employs employees no matter gender id, sexual orientation, race, spiritual, cultural and ethnic backgrounds or disabilities. Cheap lodging for candidates with disabilities could also be supplied to assist participation within the recruitment course of when requested and indicated within the software. • Whereas this non permanent project could present the profitable applicant with a possibility to realize new work expertise, the choice for this place is for a restricted interval and has no bearing on the longer term incumbency of the submit. • Topic to the funding supply of the place, the eligibility for this non permanent job opening could also be restricted to candidates primarily based on the obligation station. • This non permanent job opening could also be restricted to “inner candidates,” who’ve been recruited by means of a aggressive examination administered in response to employees rule 4.16 or employees choice course of together with the evaluate of a central evaluate physique established in response to employees rule 4.15. • Employees members of the United Nations frequent system organizations who will attain the necessary age of separation or retirement inside the period of the present non permanent want interval should not eligible to use. Submitting an software or choice for the present non permanent job opening doesn’t delay or enhance the necessary age of separation. • Retirees above the necessary age of separation who want to be thought of for the present non permanent job opening should point out the explanation for his or her final separation as “retirement.” Such retirees shall not be employed by the Group, until (a) the operational necessities of the Group can’t be met by employees members who’re certified and out there to carry out the required capabilities; and (b) the proposed employment wouldn’t adversely have an effect on the profession growth or redeployment alternatives of different employees members and represents each an economical and operationally sound answer to fulfill the wants of the service.

United Nations Issues

Based on article 101, paragraph 3, of the Constitution of the United Nations, the paramount consideration within the employment of the employees is the need of securing the very best requirements of effectivity, competence, and integrity. Candidates is not going to be thought of for employment with the United Nations if they’ve dedicated violations of worldwide human rights regulation, violations of worldwide humanitarian regulation, sexual exploitation, sexual abuse, or sexual harassment, or if there are cheap grounds to consider that they’ve been concerned within the fee of any of those acts. The time period “sexual exploitation” means any precise or tried abuse of a place of vulnerability, differential energy, or belief, for sexual functions, together with, however not restricted to, profiting monetarily, socially or politically from the sexual exploitation of one other. The time period “sexual abuse” means the precise or threatened bodily intrusion of a sexual nature, whether or not by pressure or underneath unequal or coercive circumstances. The time period “sexual harassment” means any unwelcome conduct of a sexual nature which may moderately be anticipated or be perceived to trigger offence or humiliation, when such conduct interferes with work, is made a situation of employment or creates an intimidating, hostile or offensive work atmosphere, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who’ve dedicated crimes apart from minor site visitors offences will not be thought of for employment. Due regard will likely be paid to the significance of recruiting the employees on as huge a geographical foundation as doable. The United Nations locations no restrictions on the eligibility of women and men to take part in any capability and underneath circumstances of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking atmosphere. Cheap lodging could also be supplied to candidates with disabilities upon request, to assist their participation within the recruitment course of. By accepting a letter of appointment, employees members are topic to the authority of the Secretary-Common, who could assign them to any of the actions or workplaces of the United Nations in accordance with employees regulation 1.2 (c). Additional, employees members within the Skilled and better class as much as and together with the D-2 degree and the Discipline Service class are usually required to maneuver periodically to discharge capabilities in several obligation stations underneath circumstances established in ST/AI/2023/3 on Mobility, as could also be amended or revised. This situation of service applies to all place particular job openings and doesn’t apply to non permanent positions. Candidates are urged to fastidiously comply with all directions out there within the on-line recruitment platform, inspira, and to confer with the Applicant Information by clicking on “Manuals” within the “Assist” tile of the inspira account-holder homepage. The analysis of candidates will likely be performed on the idea of the data submitted within the software in response to the analysis standards of the job opening and the relevant inner legislations of the United Nations together with the Constitution of the United Nations, resolutions of the Common Meeting, the Employees Laws and Guidelines, administrative issuances and tips. Candidates should present full and correct info pertaining to their private profile and {qualifications} in response to the directions supplied in inspira to be thought of for the present job opening. No modification, addition, deletion, revision or modification shall be made to purposes which were submitted. Candidates underneath critical consideration for choice will likely be topic to reference checks to confirm the data supplied within the software. Job openings marketed on the Careers Portal will likely be eliminated at 11:59 p.m. (New York time) on the deadline date.

No Price

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.