Org. Setting and Reporting

This place is situated in UNOG Division of Administration (DoA), Data and Communication Know-how Service(ICTS). The incumbent reviews to the Chief of Useful resource Administration Unit.

Tasks

Inside delegated authority, the Administrative Officer will probably be liable for the next duties: Funds and Finance • Screens and critiques the work programme and finances by conducting common and particular critiques to evaluate progress of precise work versus the programme plan. Coordinates the manufacturing of programme reviews. • Defines necessities and work with methods models with respect to enhancing finances reporting methods and value efficient utilization of program assets. • Develops procedures and implement identical to make sure that accounting and monetary administration controls are according to UN coverage and observe. • Supervises and/or supplies steerage on monetary administration and administration info points and practices to colleagues. • Offers steerage and management to extra junior employees. Basic Administration • Oversees work associated to procurement, billing and receipt of earnings from numerous companies, operational journey programme, procurement monitoring and analysis of vendor contracts/fee to distributors and particular person contractors for companies. • Oversees and manages native ICT contracts, analyses and plans for contract extension/renewal, tracks NTE consumption and is liable for vendor efficiency reporting. • Oversees the identification of workplace expertise wants and upkeep of kit, software program and methods, coordinating enhancements as vital. • Performs different associated work as required. • Certifies requisitions and journey requests.

Competencies

• PROFESSIONALISM: Data of administrative, budgetary, monetary and human assets insurance policies and procedures. Capability to use numerous United Nations administrative guidelines and rules in work conditions. Conceptual analytical and consider expertise to conduct unbiased analysis and evaluation. Capability to establish points, formulate opinions, make conclusions and proposals. Reveals pleasure in work and in achievements; demonstrates skilled competence and mastery of subject material; is conscientious and environment friendly in assembly commitments, observing deadlines and attaining outcomes; is motivated by skilled fairly than private issues; exhibits persistence when confronted with tough issues or challenges; stays calm in disturbing conditions. Takes accountability for incorporating gender views and making certain the equal participation of men and women in all areas of labor. • PLANNING AND ORGANIZING: Develops clear objectives which are according to agreed methods; identifies precedence actions and assignments; adjusts priorities as required; allocates applicable period of time and assets for finishing work; foresees dangers and permits for contingencies when planning; screens and adjusts plans and actions as vital; makes use of time effectively. • ACCOUNTABILITY: Takes possession of all tasks and honours commitments; delivers outputs for which one has accountability inside prescribed time, price and high quality requirements; operates in compliance with organizational rules and guidelines; helps subordinates, supplies oversight and takes accountability for delegated assignments; takes private accountability for his/her personal shortcomings and people of the work unit, the place relevant. • CLIENT ORIENTATION: Considers all these to whom companies are supplied to be “shoppers” and seeks to see issues from shoppers’ perspective; establishes and maintains productive partnerships with shoppers by gaining their belief and respect; identifies shoppers’ wants and matches them to applicable options; screens ongoing developments inside and outdoors the shoppers’ setting to maintain knowledgeable and anticipate issues; retains shoppers knowledgeable of progress or setbacks in tasks; meets timeline for supply of services or products to shopper.

Schooling

Superior college diploma (Grasp’s diploma or equal) in enterprise or public administration, finance, accounting, regulation or associated space is required. A primary-level college diploma together with qualifying expertise could also be accepted in lieu of the superior college diploma.

Job – Particular Qualification

Certification at Charted Institute of Procurement & Provide (CIPS) is fascinating. Certification in Data Know-how Infrastructure Library (ITIL) is fascinating.

Work Expertise

A minimal of 5 (5) years of progressively accountable expertise in administration, finance, accounting, human assets administration or associated area is required. Expertise in utilizing ERP methods, similar to Umoja is fascinating. A minimal of 5 years of expertise within the UN or comparable worldwide group in requisitioning/procurement, ideally within the context of the supply of large-scale ICT items and companies is fascinating. Expertise in contract administration, ideally involving giant multimillion-dollar methods contracts is fascinating. Expertise within the administration of service supply in a value restoration setting is fascinating. Expertise in supply and demand planning, ideally inside the UN system or a comparable worldwide group is fascinating.

Languages

English and French are the working languages of the United Nations Secretariat. For the place marketed, fluency in English (each oral and written) is required; information of French is fascinating.

Evaluation

Analysis of certified candidates might embrace an evaluation train which can be adopted by competency-based interview.

Particular Discover

• This place is quickly accessible asap for the interval of 1 month. If the chosen candidate is a employees member from the United Nations Secretariat, the choice will probably be administered as a short lived project. • Whereas this non permanent project might present the profitable applicant with a possibility to achieve new work expertise, the choice for this place is for a restricted interval and has no bearing on the long run incumbency of the put up. • Topic to the funding supply of the place, the eligibility for this non permanent job opening could also be restricted to candidates based mostly on the obligation station. • This non permanent job opening could also be restricted to “inner candidates,” who’ve been recruited via a aggressive examination administered in response to employees rule 4.16 or employees choice course of together with the evaluation of a central evaluation physique established in response to employees rule 4.15. • Employees members of the United Nations widespread system organizations who will attain the necessary age of separation or retirement inside the length of the present non permanent want interval should not eligible to use.Submitting an software or choice for the present non permanent job opening doesn’t delay or enhance the necessary age of separation. • Retirees above the necessary age of separation who want to be thought-about for the present non permanent job opening should point out the explanation for his or her final separation as “retirement.” Such retirees shall not be employed by the Group, except (a) the operational necessities of the Group can’t be met by employees members who’re certified and accessible to carry out the required features; and (b) the proposed employment wouldn’t adversely have an effect on the profession improvement or redeployment alternatives of different employees members and represents each a cheap and operationally sound answer to fulfill the wants of the service. On the United Nations, the paramount consideration within the recruitment and employment of employees is the need of securing the very best requirements of effectivity, competence and integrity, with due regard to geographic variety. All employment selections are made on the premise of {qualifications} and organizational wants. The United Nations is dedicated to creating a various and inclusive setting of mutual respect. The United Nations recruits and employs employees no matter gender id, sexual orientation, race, non secular, cultural and ethnic backgrounds or disabilities. Affordable lodging for candidates with disabilities could also be supplied to assist participation within the recruitment course of when requested and indicated within the software.

United Nations Issues

In keeping with article 101, paragraph 3, of the Constitution of the United Nations, the paramount consideration within the employment of the employees is the need of securing the very best requirements of effectivity, competence, and integrity. Candidates won’t be thought-about for employment with the United Nations if they’ve dedicated violations of worldwide human rights regulation, violations of worldwide humanitarian regulation, sexual exploitation, sexual abuse, or sexual harassment, or if there are affordable grounds to consider that they’ve been concerned within the fee of any of those acts. The time period “sexual exploitation” means any precise or tried abuse of a place of vulnerability, differential energy, or belief, for sexual functions, together with, however not restricted to, profiting monetarily, socially or politically from the sexual exploitation of one other. The time period “sexual abuse” means the precise or threatened bodily intrusion of a sexual nature, whether or not by power or beneath unequal or coercive circumstances. The time period “sexual harassment” means any unwelcome conduct of a sexual nature that may moderately be anticipated or be perceived to trigger offence or humiliation, when such conduct interferes with work, is made a situation of employment or creates an intimidating, hostile or offensive work setting, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who’ve dedicated crimes apart from minor site visitors offences is probably not thought-about for employment. Due regard will probably be paid to the significance of recruiting the employees on as extensive a geographical foundation as doable. The United Nations locations no restrictions on the eligibility of women and men to take part in any capability and beneath circumstances of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking setting. Affordable lodging could also be supplied to candidates with disabilities upon request, to assist their participation within the recruitment course of. By accepting a letter of appointment, employees members are topic to the authority of the Secretary-Basic, who might assign them to any of the actions or workplaces of the United Nations in accordance with employees regulation 1.2 (c). Additional, employees members within the Skilled and better class as much as and together with the D-2 stage and the Area Service class are usually required to maneuver periodically to discharge features in numerous obligation stations beneath circumstances established in ST/AI/2023/3 on Mobility, as could also be amended or revised. This situation of service applies to all place particular job openings and doesn’t apply to non permanent positions. Candidates are urged to rigorously observe all directions accessible within the on-line recruitment platform, inspira, and to discuss with the Applicant Information by clicking on “Manuals” within the “Assist” tile of the inspira account-holder homepage. The analysis of candidates will probably be performed on the premise of the data submitted within the software in response to the analysis standards of the job opening and the relevant inner legislations of the United Nations together with the Constitution of the United Nations, resolutions of the Basic Meeting, the Employees Rules and Guidelines, administrative issuances and tips. Candidates should present full and correct info pertaining to their private profile and {qualifications} in response to the directions supplied in inspira to be thought-about for the present job opening. No modification, addition, deletion, revision or modification shall be made to purposes which have been submitted. Candidates beneath critical consideration for choice will probably be topic to reference checks to confirm the data supplied within the software. Job openings marketed on the Careers Portal will probably be eliminated at 11:59 p.m. (New York time) on the deadline date.

No Charge

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.