Administrative Officer – Admissions and Recruitment

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Administrative Officer – Admissions and Recruitment
College of Pharmacy and Pharmaceutical Sciences

We’re searching for an Admissions and Recruitment Administrative Officer to hitch the Training and College students staff within the College of Pharmacy and Pharmaceutical Sciences.

On this function, you’ll:

• Present detailed recommendation and steering on recruitment and admissions processes and procedures to candidates and workers.
• Collect and analyse related information in order that knowledgeable admissions choices will be made, establishing primary traits and patterns, and offering experiences and proposals for College administration.
• Set up productive relationships with inside and exterior stakeholders to assist enhance the extent of service the staff offers to our candidates.
• Work as a part of our busy and energetic staff to make suggestions to enhance our methods of working.

We’d like to listen to from you in the event you:

• Have the power to speak in writing clearly, concisely, and successfully to supply detailed recommendation and steering on Admissions and Recruitment.
• Can proof of an excellent customary of numeracy and IT literacy.
• Have expertise of working in an administrative function or setting and have the power to arrange customary workplace methods and procedures, improving these as applicable.
• Have the power to speak specialist and sophisticated info successfully and professionally to a spread of shoppers with various ranges of understanding. 

We will give you the prospect to work in a vibrant organisation, with

nice advantages

and alternatives for development. We’re a proud Dwelling Wage supporter.

This function is eligible to be supplied on a blended working foundation, which means that in addition to spending time engaged on campus you might spend a while working from one other location, e.g. your private home. The College is dedicated to providing this flexibility, wherever the function and enterprise want permits, supporting work-life steadiness.

Please contact Stacy Gibbs ([email protected] ) for an off-the-cuff, confidential dialogue concerning the function.

This submit is open-ended, and part-time (28 hours per week). 

Wage: £26,444 – £29,605 each year, pro-rata for hours labored (Grade 4)
Appointments to roles at Cardiff College are often made at backside of scale except in distinctive circumstances.

Date Marketed: 21 March 2024

Time limit: 4 April 2024

Please remember that Cardiff College reserves the proper to shut this emptiness early ought to enough purposes be acquired.

Cardiff College is dedicated to supporting and selling equality and variety and to creating an inclusive working setting. We consider this may be achieved by attracting, growing, and retaining a various vary of workers from many alternative backgrounds.  We subsequently welcome candidates from all sections of the neighborhood no matter intercourse, ethnicity, incapacity, sexual orientation, trans id, relationship standing, faith or perception, caring duties, or age.  In supporting our staff to realize a steadiness between their work and their private lives, we may even take into account proposals for versatile working or job share preparations.

Purposes could also be submitted in Welsh, and an software submitted in Welsh is not going to be handled much less favourably than an software submitted in English.

Job Description

Offering complete {and professional} assist to the College of Pharmacy and Pharmaceutical Sciences, offering assist and steering on Admissions and Recruitment.

As the most important college in Wales – and a significant employer, with greater than 7,000 workers – we’re an formidable and modern college situated in a stupendous and thriving capital metropolis. We will give you the prospect to work in a vibrant organisation, with nice advantages and alternatives for development.

DUTIES AND RESPONSIBILITIES

Key Duties

• Present detailed recommendation and steering on recruitment and admissions processes and procedures to inside and exterior prospects (workers, college students, or members of the general public), utilizing judgement and creativity to recommend probably the most applicable plan of action, and contributing to the fixing of extra advanced points.
• Work with others to make suggestions to enhance our methods of working.
• Set up productive relationships with key people (College colleagues and exterior contacts) to assist enhance the extent of service the staff offers to its prospects.
• Carry out quite a lot of administrative duties to assist the staff and division obtain its targets.
• Collect and analyse related information in order that knowledgeable choices will be made, establishing primary traits and patterns within the information and offering experiences and proposals for administration.
• Instruct and information colleagues throughout the College inside recruitment and admissions as required.

Particular Duties

• To reply promptly and precisely to requests for info and help from admissions tutors and assist workers based mostly in educational faculties and from candidates.
• To behave as some extent of information and steering in relation to {qualifications} and eligibility for admissions to the College and to make use of that information to confirm supporting info supplied by candidates in accordance with the College and exterior rules.
• To make sure the correct recording of (together with all administrative assist) and provision of steering for candidates/inside prospects in relation customary checks and admissions necessities for instance (however not unique to) supporting Disclosure Barring Service (DBS) checks and payment standing queries/checks.
• To offer assist and steering for admissions tasks and annual course of/system up-dates.
• To work flexibly to satisfy workload calls for together with working inside totally different areas of admissions (and every so often inside different providers/departments) to supply wider assist and steering.
• To offer assist at College open days, info giving and promotional occasions, the place the admissions staff is represented (comparable to dealing with enquiries on an admissions stand or working a phone helpline) and making certain provision of applicable steering and data
• Assist the enrolment of our college students working intently with and interesting with the Taught Programmes 
• Liaise with colleagues, College central administrative divisions, college students, and different exterior organisations to facilitate information switch and the sharing of fine observe as required.
• Assist the work of the Training and College students staff, to contribute to staff conferences, develop good observe throughout the staff and help colleagues of their work.
• Take a proactive method to supporting our programmes, candidates, college students and workers and all actions for which the Training and College students Staff are accountable.
• Produce documentation, plan and organising conferences, take minutes and guarantee any journey preparations are made

  **Carried on in Extra Info**

Particular person Specification

We need to make use of individuals with all kinds of experiences. We welcome purposes from all sections of the neighborhood no matter intercourse, ethnicity, incapacity, sexual orientation, trans id, relationship standing, faith or perception, caring duties, or age. We’re significantly searching for purposes from candidates who come from backgrounds which might be underrepresented on the College, together with individuals from Black, Asian and Minority Ethnic communities.

We’re searching for a staff participant who will work with colleagues to supply a terrific service to workers and college students. You don’t have to have labored for a College earlier than; this is a chance to point out your potential and begin or proceed your profession at Cardiff College.

This function could also be a chance so that you can construct in your expertise from working in a earlier administrative function or setting with explicit curiosity in Admissions and Recruitment, displaying your transferable expertise and aptitude to achieve success within the function. You need to be keen about growing your information and expertise to change into a valued member of the staff.

Your software might be assessed in opposition to the next important and fascinating standards for the function. Please copy and paste this part into a brand new doc and provides clear examples of how one can proof assembly every standards by writing below each. You’ll be able to draw on components from any side of your life (e.g. work, residence, schooling/{qualifications} or neighborhood life) so long as you deal with their relevance to the function.

Please save your supporting assertion in a separate doc with the title [YOURNAME-BR NUMBER-JOB TITLE] and fix it to your software within the recruitment system, obtainable right here .
Please be aware that these are additionally the factors shortlisted candidates might be assessed in opposition to at interview and/or by different means (e.g. a expertise take a look at).

Important Standards

Skill to speak in writing clearly, concisely, and successfully to supply detailed recommendation and steering on Admissions and Recruitment.

Proof of an excellent customary of numeracy and IT literacy.

Expertise of working in an administrative function or setting and skill to arrange customary workplace methods and procedures, improving these as applicable.

Specialist information of Admissions and Recruitment

Skill to speak specialist and sophisticated info successfully and professionally to a spread of shoppers with various ranges of understanding. 

Skill to advise and affect key stakeholders in your space of labor.

Skill to discover prospects’ wants and adapt the service you present accordingly to make sure a top quality service is delivered.

Skill to make use of your initiative and creativity to resolve issues, reply to queries and make suggestions, figuring out and proposing sensible options.

Skill to work unsupervised to deadlines, planning, setting and monitoring your priorities and people of the staff.

Fascinating Standards

Expertise of working in the same function or setting, e.g. Greater Training.

Skill to talk/perceive Welsh or a willingness to be taught.

Extra Info

**Carried on from Job Description**

Basic Duties

• Abide by all College insurance policies and endure applicable private {and professional} growth.
• Carry out different duties which aren’t included above, however which might be in keeping with the function.
• Uphold the Skilled Providers Values & Behaviours or native equal.

HOW WE WILL SUPPORT YOU IN PERFORMING THIS ROLE

We need to assist and develop you within the function, utilizing a mixture of the next that will help you attain your full potential.

Common one-to-one conferences together with your staff chief.

An skilled and supportive staff round you.

Assist to undertake job-relevant coaching and growth, as recognized by your Line Supervisor. This may very well be casual or may very well be an apprenticeship resulting in a proper qualification, comparable to Enterprise administration NVQ.

A workers mentoring scheme.

Assist to be taught Welsh or to replace language expertise.

Job Class

Admin / Clerical