Administrative Services Associate, G6, FT, Niamey, Niger #52289

UNICEF Niger is seeking for a dynamic and experienced Administrative Services Associate who will work under the general supervision and guidance of the supervisor, the Administrative Office, and will be responsible for coordinating all the travel transactions as well as administrative support functions.

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, Hope!

The UNICEF Office in Niamey supports the government’s efforts to improve the situation of children, and in general to achieve sustainable development goals. The Operations section and more precisely the Administrative Unit provides high quality services in support to the implementation of programmes and projects efficiently and effectively, so that the actions of UNICEF have a positive and real impact on the populations. It is to meet this goal that UNICEF is looking for an Administrative Service Associate to facilitate the operational transactions linked to travel and different administrative tasks for the office as well as the staff members. 

How can you make a difference?

The Administrative Services Associate will work under the general supervision and guidance of the supervisor, the Administrative Office, and will be responsible for coordinating and preparing the travel of staff members, dependents, consultants and participants to meetings, including the issuance of Travel Authorization, preparation of travel documents and visas. Also, assisting in the administrative support functions related to the maintenance of office premises and equipment and cutting abroad variety of procedural and specialized administrative tasks for the respective section requiring in-depth knowledge of UNICEF administrative procedures, processes and policies.

1. Coordinate and monitor travel processes. Travel includes official mission, repatriation, transfer, home leave, family visit, education grant travel for staff members and dependents, and arrangements for consultants, candidates and other official travelers. Verify itineraries, routings and ticket costs, and request price quotations from travel Agent. Recommend most economical rate available, taking into account the official itinerary as set forth in the UN/UNICEF regulations.

To qualify as an advocate for every child you will have

Minimum requirements:

Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.

Work Experience: At least 6 years of relevant work experience in administrative or clerical work is required. Travel administration experience is highly desirable. Previous hands-on experience in planning, organizing and delivering administrative support services is highly desirable. Work experience with emergency situation is an asset. Knowledge of UN/UNICEF’s rules, regulations and procedures is considered an asset.

Language Requirements: Fluency in French is required. Knowledge of another official UN language or a local language is an asset.

Desirables:

• Developing country work experience and/or familiarity with emergency.
• Proven ability to organize and prioritize is desirable.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are…

(1) Builds and maintains partnerships

(2) Demonstrates self-awareness and ethical awareness

(3) Drive to achieve results for impact

(4) Innovates and embraces change

(5) Manages ambiguity and complexity

(6) Thinks and acts strategically

(7) Works collaboratively with others 

Familiarize yourself with our competency framework and its different levels.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of measures to include a more diverse workforce, such as paid parental leave, time off for breastfeeding purposes, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable women are encouraged to apply.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. 

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.