Administrative Student Affairs Coordinator

McGill University

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College/Unit: Faculty of Persevering with Research, Pupil Success & Enrolment Administration – Admissions

Time period: 1 12 months, Go away alternative

Place Abstract:

Below the path of the speedy supervisor, supplies administrative and secretarial help for administrative and pupil affairs actions. Participates in guaranteeing the sleek functioning of the unit’s operations. Liable for paperwork and recordsdata of unit. Acts as useful resource individual for insurance policies and procedures. Coordinates actions associated to admission, examinations, registration and commencement. Advises college students and resolves issues in relation to their recordsdata. Edits paperwork for grammar and accuracy. Administers unit accounts.
Main Duties and Tasks:

  • Acts as useful resource individual relating to tutorial and administrative insurance policies and procedures. Resolves issues inside space of accountability. Consults related documentation and liaises with acceptable inner and exterior useful resource individuals to acquire and supply data on various and complicated points.

  • Produces studies and statistics. Takes word and kinds varied paperwork reminiscent of correspondence, studies, memos, and so on. Updates, prepares and coordinates publication of paperwork reminiscent of publicity brochures, departmental handbooks, and annual studies, together with sustaining and updating internet pages. Drafts correspondence and different brief paperwork of a posh nature. Codecs paperwork and edits for grammar, spelling and accuracy. Indicators sure paperwork

  • Makes use of a   number of software program. Maintains computerized data techniques and participates of their improvement to enhance effectivity inside the unit. Liaises with pc sources individuals as required. Maintains and updates administrative recordsdata. Maintains submitting techniques and arranges for archiving

  • Participates in guaranteeing the sleek functioning of the unit. Collects and presents factual data referring to space of accountability, and recommends procedural modifications to enhance the efficient functioning of the unit. Collaborates with supervisor and different workers in establishing work priorities. Follows-up on and ensures acceptable implementation of choices made by supervisor

  • Screens and types mail. Prepares recordsdata attaching acceptable supporting documentation and researching data as required. Responds to requests inside space of accountability. Notes required actions and ensures follow-up.

  • Assists tutorial advisors in relation to issues reminiscent of equivalencies, recognition of programs from different establishments, switch of credit, and probationary standing. Prepares and verifies recordsdata. Coordinates and schedules pupil interviews

  • Receives and supplies detailed data and explanations to college students. Controls enrolment in programs. Participates in the group of admissions and registration. Prepares, examines and verifies admissions and registration recordsdata associated to programs and packages. Completes and approves types regarding course or program modifications, interdepartmental or interuniversity registration.

The checklist of duties and tasks outlined above is consultant and never an entire and detailed checklist of duties which can be carried out by an worker whose place has been matched to this generic job description

Different Qualifying Expertise and/or Talents:

  • Buyer-focused and service-oriented.

  • Confirmed potential to work in a PC setting utilizing MS Phrase, Excel and Outlook. Data of Banner SIS.  

  • Demonstrated organizational abilities and talent to multi-task. 

  • Demonstrated potential to fulfill deadlines.

  • Confirmed drawback fixing and talent to take initiative inside areas of accountability.

  • Consideration to element.

  • Demonstrated potential to obviously obtain, retain and transmit data with a confirmed potential to speak clearly and successfully in any respect ranges

  • Data of French and English. McGill College is an English-language college the place daily duties require English communication each verbally and in writing. 

  • The extent of English required for this place has been assessed at a degree #3 on a scale of 0-4.

Minimal Training and Expertise:

DEP – Workplace Methods 4 Years Associated Expertise / DEP – Secretarial Research

Hourly Wage:

(MUNACA Stage G) $31.19 – $38.65

Hours per Week:

33.75 (Full time)


Admiss & Convocation Admin(ER)

Place Finish Date (If relevant):


Deadline to Apply:


McGill College hires on the premise of benefit and is strongly dedicated to fairness and variety inside its group. We welcome functions from racialized individuals/seen minorities, girls, Indigenous individuals, individuals with disabilities, ethnic minorities, and individuals of minority sexual orientations and gender identities, in addition to from all certified candidates with the talents and information to productively interact with various communities. McGill implements an employment fairness program and encourages members of designated teams to self-identify. Individuals with disabilities who anticipate needing lodging for any a part of the applying course of might contact, in confidence, [email protected] .

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