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Administrative Support Specialist

East Carolina University


Place Particulars
Place Info

Job Title Administrative Assist Specialist
Place Quantity 944433
Emptiness Open to All Candidates
Time-Restricted No
Division Homepage give.european.edu
Promoting Division UNIVERSITY DEVELOPMENT
Division College Development
Classification Title 10422 Admin Assist Specialist
Competency Degree 2 – Journey
Working Title Administrative Assist Specialist
Variety of Vacancies 1
Full Time Equal (FTE) 1.0
Full Time or Half Time Full Time
Recruitment Vary $31,200 – $44,549
Anticipated Hiring Vary $41,442
Wage Grade Equivalency GN06
Work Schedule M-F
Work Hours 8a – 5p
Place Location (Metropolis) Greenville
Job Class Employees – Skilled
Organizational Unit Overview The Division of College Development is the friend-raising and fund-raising arm of the final educational areas of the college; subsequently, all of its actions are designed to generate assist, monetary or in any other case for East Carolina College. The items and subunits inside the division work collectively to establish, contain, domesticate, and solicit alumni and pals of the college to achieve monetary assist from the non-public sector for the aim of enhancing the long- and short-range development and welfare of the college. The Workplace of the Vice Chancellor for College Development is chargeable for the next various items: Alumni Relations, ECU Basis, Medical and Well being Sciences Basis of ECU and College Growth.
Job Duties This place will function workers/administration assistant to highest-level directors in a corporation that’s characterised by operations with a number of and various applications/parts. The function of this place is outlined and impacted by the mutual working relationship established with the administrator. (“right-hand” to the administrator) This place serves because the precept private and administrative assist. There are conditions the place the positions capabilities as an assistant nearly all of the time, however nonetheless have some duties of an operational nature. Work ranges from standardized workplace assist assignments to efficiency of administrative duties involving decision-making and judgment. Public contact is a serious part of this place, each inner and exterior to the group. Work requires contact with program workers, managers of different items inside the group, representatives of different state businesses/universities, shoppers, service recipients, elected/appointed representatives, and the general public.
This place can have the responsibility of supporting the Senior Affiliate Vice Chancellor for Growth, the Senior Director of Annual Giving, in addition to supporting their total direct report workers. This Administrative Assist Specialist place on the Superior stage will probably be essential to helping the Annual Giving and Deliberate Giving places of work to conduct their day by day fundraising endeavors and attain their targets and goals for the fiscal yr. Moreover, this place will help in assist of the whole Division of College Development to speak with and steward our potential and present donors. This place ought to positively impression the effectiveness of every of those areas of giving based mostly on the talents of this expert skilled. The Senior Affiliate Vice Chancellor, Deliberate Giving and Annual Giving groups in addition to the Administrative Assist Specialist work throughout all 3 ECU Foundations thus needing good communications expertise. The analysis of this place will come from the Senior Affiliate Vice Chancellor for Growth with sought enter from the opposite places of work the Administrative Assist Specialist works with.
In working particularly with the Senior Affiliate VC for Growth, the Senior Director for Annual Giving and the Assistant Director of Deliberate Giving and their groups, this place will help with communications by e-mail distribution, calendar administration, coordination/weekly evaluation of schedule/coordinate and UA plus group appointment institution. Processing journey, convention registrations, and memberships in addition to different journey associated paperwork will probably be required. Processing of receipts, invoices, funds together with month-to-month bank card reconciliation for Deliberate Giving and Annual Giving places of work will reside with the Administrative Assist Specialist. The place will put together assembly agendas and assembly objects for the SVC, Annual Giving, Deliberate Giving, conferences and appointments. Processing for letters/e-mail to donors and property planning professionals will probably be utilized. As well as, this place can be chargeable for managing intensive stewardship lists for Annual Giving and Deliberate Giving societies, in addition to buying and monitoring insignia objects. The Administrative Assist Specialist may also enter donor present profiles in GiftWrap, reporting and sustaining onerous data of every documented present, and recording all documented items electronically within the Deliberate Giving shared folder. Finances reporting, upkeep and monitoring are additionally anticipated of this place. This place makes use of, reconciles and manipulates information for administration stories utilized by inner and exterior events for fundraising reporting. The Administrative Assist Specialist will probably be anticipated to be a group participant and carry out different duties as assigned.
For the Workplace of Annual Giving (Senior Director and Assistant Director) the Administrative Assist Specialist will deal with all complete journey, convention registrations, memberships and help with associated particular tasks to help in Annual Fund development. There’s an expectation of complete normal administrative assist comparable to ordering and aiding in coordination and stock of provides wanted for Annual Giving Tasks. In cases the place the Senior Director and Assistant Director are out of the workplace concurrently the Administrative Assist Specialist will probably be chargeable for checking the ECU Annual Giving Inbox for e-mail and cellphone calls which want quick help. The Administrative Assist Specialist will probably be given a plan of contact for these calls or e-mails when it comes to who must be notified to achieve a time delicate response. This place could also be requested to assist with monitoring of mail codes in One for good thing about Annual Fund evaluation. This evaluation will embrace working with the CRM/Development Providers on response charges and ROI figures based mostly on the directives of the Annual Giving Workforce. The Administrative Assist Specialist may also generate and mail weekly acknowledgement letters to donors. This place will probably be requested to observe month-to-month finances bills and supply finances stories to help in deliberate elevated stewardship efforts of Annual Giving donors. The Administrative Assist Specialist will probably be anticipated to be a group participant and carry out different duties as assigned. Further duties now assigned embrace the coordination, evolution of enhancements, technique planning and evaluation for the Doubloon Circle Stewardship mailing with the deal with recognition of long-time constant donors and their significance to ECU. This place will now plan and coordinate an enhanced providing of pupil video tasks for solicitation and stewardship using our pupil’s voices as vital connectors to alumni and pals. The Administrative Assist Specialist will coordinate with Monetary Providers and ECU donors our matching present software program varieties enabling donors to reinforce their items the corporate matching applications. The place will analysis and acquire information on recurring items heading up that technique for renewal junk mail and e-mail.
For the Workplace of Deliberate Giving (Sr. Affiliate VC and Director of Deliberate Giving) the Administrative Assist Specialist will deal with all complete journey, convention registrations, memberships and help with associated particular tasks to help in Deliberate Giving development. These could embrace however aren’t restricted to letter and e-mail distributions to sure choose segmented constituents comparable to correspondence letters and e-mails for discovery visits in sure journey areas. Included is also information processing on updates in One for contact info or pertinent name notes associated to deliberate present Crescendo digital mailings. There’s an expectation of complete normal administrative assist comparable to ordering and aiding in coordination and stock of provides wanted for Deliberate Giving Tasks. This place additionally retrieves insurance coverage documentation as wanted for processing ECU owned insurance coverage insurance policies. Processing requests for Wills Information packets are additionally a part of this place’s duties. This place will probably be requested to observe the Reward Legacy emails and Deliberate Giving normal mailbox and preserve data of downloaded and mail requests. The Administrative Assist Specialist will preserve data of Leo Jenkins Society new members in preparation for the Annual Leo Jenkins Society occasion. The Administrative Assist Specialist will probably be anticipated to be a group participant and carry out different duties as assigned. This place will analysis, oversee and combine the GiftWrap software program for processing property settlement paperwork that features IRA beneficiary designations, life insurance coverage, funding/financial institution accounts and bequest provision property settlement in collaboration with Reward Information and Monetary Providers. The Administrative Assist Specialist will synthesize information from GiftWrap Software program and the One database offering deliberate present pipeline projections for UA in addition to for every faculty/program unit at ECU. This place will coordinate the method for deliberate present advertising and marketing using our Crescendo software program and web site for over 30 digital messages and replace per yr for alumni, pals {and professional} advisors. These duties embrace aiding in pulling mail lists, bringing present subjects month-to-month for overview, submitting the UP&G ticket and submission to the Crescendo website. The Administrative Assist Specialist will independently information and improve the Leo W. Jenkins Society Stewardship choices yearly. As well as, this place serves because the communication conduit for fund settlement processing with the Administrative for that space.
As a member of the executive group inside the Division of College Development, the Administrative Assist Specialist will help with outgoing and incoming communication efforts. The Administrative Assist Specialist will probably be anticipated to be a group participant and carry out different duties as assigned.
Minimal Schooling/Expertise Highschool diploma or equivalency and one yr of associated workplace expertise; or equal mixture of coaching and expertise.
License or Certification required by statute or regulation None
Most popular Expertise, Abilities, Coaching/Schooling Wonderful written and verbal communication expertise; extremely organized and environment friendly; capability to self-direct and prioritize duties; self-motivated and strikes duties ahead with a minimal quantity of path and supervision. Potential to work nicely with quite a few constituencies, each inner and exterior to the College and skill to speak successfully, each orally and in writing. An in-depth information of insurance policies, procedures, and protocols. Wonderful logistical expertise with a purpose to maximize the Senior Affiliate Vice Chancellor’s time and guarantee that they get the place they must be, after they must be there, and has all the mandatory back-up info for any assembly after they arrive. Potential to function independently and have a powerful sense of priorities and information of the problems that are at the moment into account by the workplace. Logic and train discretion in conveying each verbal and written info. Good understanding of Microsoft Phrase, Excel, and Outlook. Expertise and information of the UNC system is helpful.
License or Certification required by the Division None
Particular Directions to Applicant
  • Please guarantee your full vary of data, expertise, skills, expertise and training are listed in your utility. Don’t write ‘see resume’ in your utility when finishing the job duties part.
  • In the event you reply the questions on the finish of the appliance, please guarantee your utility displays the information, expertise, skills and experiences to assist your solutions (see job duties part of earlier employment).
  • Failure to reply the questions on the finish of the appliance is not going to preclude your utility from being thought-about however could lead to your utility not receiving full consideration of your information, expertise, and skills.
  • Candidates should be at the moment approved to work in america on a full-time foundation.
Job Open Date 03/15/2024
Job Shut Date – Positions will probably be posted till 11:59 p.m. EST on this date; If no deadline is indicated, the place will probably be posted till crammed and will shut at any time after the recruitment has been accomplished. 03/28/2024
Open Till Stuffed No
Fast Hyperlink for Direct Entry to Posting https://european.peopleadmin.com/postings/69635
Alternate choice If no candidates apply who meet the required competency stage and coaching & expertise necessities, then administration could take into account different candidates. Wage could be decided based mostly on competencies, fairness, finances, and market concerns.
AA/EOE East Carolina College is an equal alternative and affirmative motion employer and seeks to create an surroundings that fosters the recruitment and retention of a extra various pupil physique, college, workers and administration. We encourage certified candidates from girls, minorities, veterans, people with a incapacity, and traditionally underrepresented teams. All certified candidates will obtain consideration for employment with out regard to their race/ethnicity, colour, genetic info, nationwide origin, faith, intercourse, sexual orientation, gender id, age, incapacity, political affiliation, or veteran standing.
People requesting lodging beneath the Individuals with Disabilities Act Amendments Act (ADAAA) ought to contact the Division of Human Sources at (252) 737-1018 (Voice/TTY) or ADA[email protected] .
Eligibility for Employment Last candidates are topic to felony & intercourse offender background checks. Some vacancies additionally require credit score or motorized vehicle checks. ECU participates in E-Confirm. Federal regulation requires all employers to confirm the id and employment eligibility of all individuals employed to work in america. If highest diploma earned is from an establishment exterior of the U.S. and its territories, ultimate candidates are required to have their diploma validated as equal to the diploma conferred by a regionally accredited faculty or college within the U.S.
Workplace of Human Sources Contact Info In the event you expertise any issues accessing the system or have questions in regards to the utility course of, please contact the Workplace of Human Sources at (252) 328-9847 or toll free at 1-866-489-1740 or ship an electronic mail to [email protected]. Our workplace is obtainable to supply help Monday-Friday from 8:00-5:00 EST.

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