Administrator & Events Coordinator

Date Posted: 01/24/2024

Req ID: 35751

College/Division: College of Graduate Research

Division: College of Graduate Research

Campus: St. George (Downtown Toronto)

Place Quantity: 00055840

Description:

About us:

The College of Graduate Research (SGS) promotes College-wide inclusive excellence in graduate training, analysis {and professional} coaching to make sure excessive requirements throughout the assorted tutorial divisions, in addition to supporting postdoctoral fellows. SGS defines and administers College-wide laws for graduate training. We share duty for graduate training with graduate items and divisions and function by a system of collegial governance, session, and decanal management.

SGS additionally offers experience and recommendation; critiques the design and supply of packages; develops efficiency requirements; helps entry, equitable inclusion, equity, and moral conduct in graduate training; organizes companies and monetary help to graduate college students; encourages a detailed and optimistic relationship between analysis and graduate instruction and represents the reason for graduate training on the College of Toronto and within the broader tutorial and common neighborhood.

The Centre for Graduate Skilled Growth is a central hub for graduate pupil skilled improvement on the College of Toronto. Our purpose is to supply graduate college students with a possibility for autonomous exploration of educational abilities {and professional} aspirations. We facilitate packages and occasions for graduate college students, help their skilled improvement journey, and coordinate details about the total vary {of professional} improvement actions on the College of Toronto. 

Extra details about the College of Graduate Research is at: http://www.sgs.utoronto.ca/ Extra details about the Centre for Graduate Skilled Growth is at https://www.cgpd.utoronto.ca/ 

Your alternative:

Below the course of the Affiliate Director and the Director of the Centre for Graduate Skilled Growth, you’ll be answerable for a variety of administrative capabilities, and the execution of all elements of all kinds of occasions for the Centre. 

The profitable applicant can be a extremely motivated, proactive, and arranged particular person, who thrives in a fast-paced setting with competing calls for. You will want to make use of wonderful interpersonal abilities to foster optimistic relationships with the graduate college students, employees, and college who work together with our actions. 

Along with supporting the Affiliate Director and Director, you’ll have a big position within the day-to-day administration and operation of the Centre for Graduate Skilled Growth. Duties will embody coordinating occasions and conferences, prioritizing and managing administrative duties, supporting the event and upkeep of essential paperwork, sustaining information, disseminating info, and helping with communications, and offering common administrative help as wanted. That is an thrilling alternative to be a part of a dynamic setting, the place you’ll be able to meaningfully contribute to the expansion and success of a key useful resource for College of Toronto graduate college students.

Your duties will embody:

• Coordinating the schedule for program and occasion calendars
• Analyzing shopper wants and making suggestions on occasion logistics and choices
• Figuring out logistical particulars and actions for occasions and/or programming
• Liaising with inside and exterior service suppliers
• Processing registrations
• Liaising with contacts to resolve room reserving conflicts
• Liaising with purchasers and distributors to resolve minor complaints and deal with points
• Resolving points which will happen throughout occasions and escalating issues as required 
• Conducting post-event analysis, evaluation and proposals for modifications 
• Disseminating event-related info
• Sustaining info on digital platforms 
• Modifying content material for type and tone
• Disseminating program info 
• Updating and sustaining information
• Coordinating assembly schedules, agendas, supplies, motion and follow-up objects
• Collaborating on price estimates
• Serving as a useful resource to others by offering (non-supervisory) job-related steering
• Directing the actions of informal employees
• Performing as the primary level of contact for property and services points

{Qualifications}:

Important {Qualifications}:

• Bachelor’s Diploma or an appropriate mixture of equal expertise
• Minimal three (3) years of expertise in an administrative or event-related position
• Wonderful interpersonal abilities
• Wonderful oral and written communication abilities
• Potential to work successfully with a variety of educational and administrative employees and college students
• Wonderful organizational and problem-solving abilities
• Wonderful time administration, prioritization, multi-tasking abilities, and a focus to element
• Potential to work nicely as a group member in a fast-paced, skilled setting

Property (Nonessential):

• Working data of the College of Toronto setting

To achieve success on this position you’ll be:

• Adaptable
• Environment friendly
• Responsive
• Multi-tasker
• Drawback solver
• Crew participant

Closing Date: 02/02/2024, 11:59PM ET

Worker Group: USW 

Appointment Kind: Price range – Persevering with 

Schedule: Full-Time

Pay Scale Group & Hiring Zone: 

USW Pay Band 09 — $65,407 with an annual step development to a most of $83,646. Pay scale and job class project is topic to willpower pursuant to the Job Analysis/Pay Fairness Upkeep Protocol. 

Job Class: Administrative / Managerial

Recruiter: Blythe Campbell

Lived Expertise Assertion

Candidates who’re members of Indigenous, Black, racialized and 2SLGBTQ+ communities, individuals with disabilities, and different fairness deserving teams are inspired to use, and their lived expertise shall be considered as relevant to the posted place.

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