Admissions Officer

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Place Abstract:
The Publish Graduate Medical Schooling (PGME) workplace is liable for the governance and oversight of postgraduate medical training for about 1700 residents, fellows and worldwide medical graduates in over 70 distinct residency coaching applications and 250 fellowship applications. The PGME Workplace manages relationships with authorities ministries, accrediting our bodies, worldwide sponsors, and different Canadian Medical Colleges, and collaborates with the group of educational program administrators and medical web site administrators who oversee the supply of the applications within the 17 medical departments the place Residents and Fellows obtain their coaching. Extra particularly, the PGME Workplace manages portfolios in Admissions, Schooling, and Trainee Lifecycle, together with immigration and worker documentation and processes.

Major Obligations:
1. Management

Present steerage and recommendation to educational and administrative workers on Residency and Fellowship applications and admissions insurance policies.

Handle escalated recordsdata.

Recruit workers, practice and coach, consider and handle efficiency as wanted.

Set up workloads, outline, consider and enhance course of as wanted. Handle actions to make sure objectives are met with respect to high quality and deadlines.

2. Admissions

Handle admission course of for all residency applications and 300 fellowship applications.

Guarantee thorough and constant educational assessment of all purposes in a extremely aggressive course of.

Advise on escalated questions.

Analyze advanced purposes and decide eligibility in opposition to a longtime criterion.

Assess and course of worldwide purposes for fellowships. Approve purposes and make suggestions to the Program Administrators concerning resident eligibility to coach in Québec, suitability to this system funding

Authorize and ship presents of admission to Worldwide certified candidates and to Canadian candidates, making certain the agreements are honoured and making certain these presents adjust to the Publish-Graduate Medical Schooling (PGME) guidelines and rules, Collège des médecins (CMQ) rules and Immigration rules.

Compile and analyze utility/admission statistics and historic developments and report any adjustments or vital patterns to the Program Supervisor and the Affiliate Dean.

3. High quality Assurance

Develop and ship high quality management mechanisms.

Monitor each day/weekly utility quantity to make sure backlogs are addressed and established deadlines are met; Resolve vital backlog points, escalate when vital.

Preserve updated SOPs. Analyze enterprise processes and suggest options or enhancements. Set up and talk adjustments to coverage or rules that affect processes and guarantee they’re built-in into SOPs.

Analyse present workflow to make sure steadiness and effectivity, and make changes to make sure enterprise wants are met.

Log off on sure key deliverables that require a high quality assurance assessment to make sure they’re free from errors.

4. Communications

Symbolize PGME Admissions at inner and exterior conferences for residency and fellowship admissions and program advising points. For instance, serves as a member of the Admissions Strategic Enrollment Administration Coordinating Committee with the Registrar’s workplace.

Attend month-to-month teleconferences hosted by CaRMS with the PGME Officers representing the 17 Canadian Medical Colleges. Present enter as subject material professional and McGill consultant. Report on dialogue and choices with the group.

Liaise with inner and exterior companions together with the McGill Registrar, McGill Instructing Hospitals, BCI, CMQ, CaRMS, RCPSC, CFPC.

Inform sponsoring companies of latest guidelines and rules starting of every educational 12 months and/or every time we’ve a brand new contract.

Present month-to-month stories for governing our bodies, BCI and CMQ, on extensions of coaching, leaves, coaching playing cards (trainee licences) and so on.

Set up workshops and orientation classes for brand spanking new program administrators and new program admins.

5. Experience and Compliance with BCI Decree and Compendium

Develop and preserve professional data within the advanced surroundings that impacts PGME admissions, together with PGME insurance policies, college (Registrar’s workplace) tips, Bureau Cooperative Interuniversitaire (BIC) Decrees/compendium, Ministry of Well being, College rules, worldwide training guidelines, CaRMS and Collège des médecins insurance policies and rules. Act as Topic Matter Knowledgeable on PGME admissions for Program Administrators and administrative groups throughout all AECs.

Advise program administrators, program coordinators and fellowship administrators on compliance with relevant insurance policies and rules.

Preserve experience on authorities decrees and the compendium that govern PGME.

Increase unresolved points with the Program Supervisor for decision or assessment by the committee. Prepare workers as wanted.

6. Coverage

Contribute to the event of inner admissions coverage and procedures and lead implementation course of. For instance, handle implementation of trade program insurance policies and procedures.

Set up administrative procedures and schedules to facilitate the graceful supply of operations inside insurance policies and established timelines.

Different Qualifying Expertise and/or Talents

Demonstrated data of processes, procedures and necessities associated to admissions.

Demonstrated expertise in offering steerage, management {and professional} experience to the College’s educational and administrative workers, in addition to the College’s senior administration, on all admissions and advising points.

Demonstrated capacity to successfully handle a group, plan and delegate assignments, assessment work, supervise workers, and work efficiently in a gaggle setting;

Confirmed capacity to steer and handle various initiatives

Wonderful communication expertise, together with energetic listening, empathy, and the power to convey advanced info in a transparent and concise method

Superior analytical, drawback fixing expertise, in addition to wonderful judgment. Will need to have the confirmed capacity to navigate in a fancy and fast-paced surroundings which operates underneath authorized constraint

Be dedicated to offering excellent customer support to potential trainee and applications, with a deal with assembly their wants and addressing their issues.

Be extremely organized and detail-oriented, with a powerful capacity to handle a number of duties and prioritize successfully to be able to meet a number of deadlines.

Expertise analyzing knowledge associated to admissions, enrollment, and retention to be able to determine developments, alternatives, and areas for enchancment.

Should be fluent in each languages, French and English. Should be capable of talk clearly and successfully in each languages, with a powerful command of grammar and vocabulary.

Minimal Schooling and Expertise:
Bachelor’s Diploma 3 Years Associated Expertise /

Annual Wage:
(MPEX Grade 04) $62,550.00 – $78,190.00 – $93,830.00

Hours per Week:
33.75 (Full time)

Supervisor:
Admissions Supervisor

Place Finish Date (If relevant):
Deadline to Apply:
2023-09-26

McGill College hires on the premise of advantage and is strongly dedicated to fairness and variety inside its neighborhood. We welcome purposes from racialized individuals/seen minorities, ladies, Indigenous individuals, individuals with disabilities, ethnic minorities, and individuals of minority sexual orientations and gender identities, in addition to from all certified candidates with the abilities and data to productively interact with various communities. McGill implements an employment fairness program and encourages members of designated teams to self-identify. Individuals with disabilities who anticipate needing lodging for any a part of the applying course of might contact, in confidence, [email protected].