Anticipatory Action Officer

Requisition ID: req51553

Job Title: Anticipatory Action Officer

Sector: Economic Recovery & Livelihood

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: Not Applicable

Location: Lodwar, Kenya

Work Arrangement:

Job Description

The International Rescue Committee
(IRC) is a leading humanitarian and development agency, supporting communities
in transition in 40 countries. Simultaneously a global technical leader and
proven implementer, IRC has shaped youth priorities and approaches at the
national level and implemented programs at the community level since its
founding in 1933. IRC has worked in Kenya since 1992, implementing highly
effective programs in youth livelihoods, economic development, women
empowerment, integrated healthcare, and nutrition.

Scope of Work.

The Anticipatory Action Officer is
a key program staff who helps maintain program quality and compliance across
all activities, ensuring program approaches are clearly documented, understood
by the rest of the team members, and implemented as the per the agreed upon
deliverables. They will provide technical, implementation and administrative
support under the support of the project Manager and will take on additional
responsibility on specified activities such as collaborating closely with the
IRC Protection & WPE team to mainstream protection and gender principles
and activities across the program. The position will ensure development of
Anticipatory action frameworks with and for local communities that are contextualized
and adapted for specific hazards and existing systems and timely delivering of
anticipatory cash and risk reduction information to households vulnerable to
climatic shocks and developing a portfolio of evidence of what works well in
anticipatory cash.

Specific Responsibilities

Program Planning and Implementation:

• Develop comprehensive
  program/project plans, including detailed activities, budgets, timelines, and
  resource allocations to ensure successful implementation.
• Monitor early warning systems to
  come up with anticipatory action aiming at using weather, climate, and
  impact-based forecasts.
• Work with the community to save
  lives and livelihoods from disasters through strengthening early warning
  systems and alerts.
• Continuously supervise program/project
  performance against stated goals, deliverables, and budget forecasts.
• Conduct routine risk assessments
  and develop mitigation strategies to address potential challenges or delays.
• Ensure strict compliance with
  donor regulations, organizational policies, and industry best practices
  throughout the program lifecycle.
• Maintain accurate and up-to-date
  program documentation, including workplans, budgets, reports, and contract
  files.
• Develop work plans for specific
  activities e.g., Cash and voucher Assistance (CVA) and be responsible for the
  direct implementation and monitoring of activities.
• Coordinate closely with
  cross-functional teams, including finance, operations, and align program
  activities.
• Identification and mapping of
  partners for Anticipatory action activities.
• Carry out project plans as per
  agreement made with the donor, ensuring to meet the planned activities.
• Work closely with flood
  committees, child-led Disaster Risk Reduction (DRR) clubs, community leaders,
  and develop individual work plans.

Coordination & Representation:

• Nurture and maintain strong relationships with
  key program partners, including NGOs, government agencies, and research
  institutions.
• Collaborate with partners to
  develop and align detailed work plans, budgets, and monitoring frameworks for
  respective program components.
• Facilitate regular communication
  and coordination with partners to ensure seamless program implementation.
• Provide input into advocacy and
  lobbying approaches, outreach, and products, particularly those directly
  related to anticipatory action programming.

Reporting:

• Lead the preparation and
  submission of high-quality, comprehensive program reports according to donor
  schedules and requirements at different reporting intervals.
• Gather input data from other
  contributors to synthesize into clear and compelling reports.
• Analyze program data and
  performance metrics to identify trends, challenges, and areas for improvement
  in reporting and overall implementation.
• Respond promptly to information
  requests from donors, IRC leadership, and other partners.
• Develop and implement strategies
  to continuously enhance reporting efficiency, accuracy, and quality.

Program Monitoring:

• Coordinate closely with M&E
  and data staff on targeting, data collection, data systems and information
  management.
• Work with M&E focal point on
  baseline and end-line assessments. Ensure data analysis and activity overviews
  are written clearly for use in reporting.
• Knowledge management for the
  anticipatory action program, ensuring Box structures and filing are up to date
  and applied.

Other:

• Other duties as assigned by the
  supervisor to enable and develop IRC programs.

Desired Skills:

• Project Management: Ability
  to plan and lead projects, ensuring effective deliverance and maintaining
  humanitarian principles, standards, and procedures.
• Data Collection and Analysis: Proficiency in collecting reliable information about risk and vulnerability,
  and planning resources to act based on forecasts.
• Monitoring and Evaluation:
  Ability to carry out monitoring of early warning systems and anticipatory
  actions.
• Partnership and Collaboration:
  Ability to work with various partners, including government authorities, NGOs,
  and community leaders.
• Communication: Excellent
  written and verbal communication skills for report writing and coordination.
• Computer Proficiency:
  Proficiency in computer skills, including Microsoft Word, Excel, PowerPoint,
  and internet.

Qualifications

• Bachelor’s degree in business
  administration/management, Community Development, International Development,
  Environmental Science, Disaster Management, or any other relevant field with
  demonstrated experience in Cash based programming preferably with an
  International NGO.
• Minimum of 3 years of professional
  experience in program/project management, preferably in an international
  development or humanitarian context
• Demonstrated experience managing
  partnerships, subcontracts, and working with institutional donors.
• Excellent project management
  skills, including planning, budgeting, forecasting, expenditure tracking, risk
  mitigation.
• Outstanding written and verbal
  communication skills for effective cross-cultural collaboration.
• Personal qualities: promotes
  teamwork and coordination within and across teams, comfortable in a
  multi-cultural environment, very flexible and adaptable, ability to contribute
  across multiple activities and departments.

Work Environment:

• The position will be based in
  Lodwar with frequent travel to the field.

Standards of Professional
Conduct: The IRC and IRC workers must adhere to the values and principles
outlined in IRC Way – Standards for Professional Conduct. These are Integrity,
Service, Accountability and Equity. In accordance with these values, the IRC
operates and enforces policies on Beneficiary Protection from Exploitation and
Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity
Anti-Retaliation and Combating Trafficking in Persons.

Gender Equality: IRC is
committed to narrowing the gender gap in leadership positions. We offer
benefits that provide an enabling environment for women to participate in our
workforce including parental leave, gender-sensitive security protocols and
other encouraging benefits and allowances.

Equal Opportunity Employer: IRC
considers all applicants on the basis of merit without regard to race, sex,
color, religion, sexual orientation, age, marital status, veteran status, or
disability. We will ensure that individuals with disabilities are provided
reasonable accommodation to participate in the job application or interview process,
to perform essential job functions, and to receive other benefits and
privileges of employment.

Kenyan nationals are encouraged
to apply. International allowances are not available for this position. Salary
and employee benefits are compliant to the Kenyan NGO Sector.

Disclaimer:

Please take note that
International Rescue Committee (IRC) does not ask for any fees in connection
with its recruitment processes.