AP/AR Administrator

Position: Accounts Payable and Accounts Receivable Administrator

Location: Summerland

Reports to: Financial Controller

Status: Full-time

MISSION STATEMENT

Harnessing excellence in talent, our passion, culture, technology, and innovation, Okanagan Specialty Fruits (OSF) delivers premium quality tree fruit products in the constant pursuit of a healthier, more sustainable world.

OSF, founded in 1996, develops, grows, processes, and markets its flagship product, nonbrowning Arctic® apples. Our apples provide a solution to less food waste while increasing apple consumption. Through innovation, education, and science, OSF brings to the world better fruit for a better future.

Job Description

Okanagan Specialty Fruits Inc. (OSF) is a dynamic agriculture biotechnology company based in Summerland, BC, Canada that specializes in the development and market introduction of novel tree fruit varieties. The Accounts Payable/Receivable Administrator is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes maintaining ledgers, credit balances, and account irregularities. The AP/AR Administrator will also ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, stipends, and any other accounting transactions related to AP/AR management. This position involves diplomatic interaction to provide billing information and support in order to facilitate daily bank reconciliations. This position is responsible for supporting the accounting department within the OSF spectrum of operations to support OSF’s constantly expanding range of activities, including the commercialization of our nonbrowning Arctic® apple varieties in the US and Canada.

Position Requirements

• Bachelor’s degree in Accounting, Finance, or Business Administration and 5 years of experience, or an equivalent combination of education and experience.
• 3+ years direct experience in an A/P and A/R capacity.
• Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
• Strong knowledge of payment regulations and fair credit practices.
• Strong knowledge of collection regulations and fair credit practices.
• Must possess a high level of moral judgment for handling confidential information and monetary transactions.
• Experience in gathering data, compiling the proper information, and preparing financial reports.
• Able to perform moderate to complex account reconciliations.
• Strong diplomatic, negotiation, and conflict resolution skills in order to handle late payments and delinquent accounts.
• Basic knowledge of accounting systems, budgets, and internal controls.
• Excellent working knowledge of Microsoft applications; Dynamics, MS Word, and Excel. Effective attention to detail and a high degree of accuracy.
• Strong work ethic and positive team attitude.
• Sound analytical thinking, planning, prioritization, and execution skills.
• Excellent teamwork and team building skills.
• Able to effectively communicate both verbally and in writing.
• Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
• Strong problem identification and problem resolution skills.

A/P Position Responsibilities

• Collaborate with the Financial Controller to maintain collection goals and general A/P and performance levels.
• Obtain approval for disbursements and ensure that expenditures do not exceed available cash.
• Prepare and fill out payments to third parties, whether by cash, check, credit, and other forms of payment.
• Audits purchase requests for materials, supplies, equipment, and other collateral; verifies that orders are charged to the proper accounts.
• Post and reconcile company payments to general ledgers.
• Review bills to the company for potential errors and/or discrepancies.
• Investigate and resolve billing discrepancies or misapplied cash transactions.
• Post A/P data to profit/loss reports, balance sheets, income statements, and other documentation.
• Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing records.
• Balance daily A/P batches; prepare and distribute payment reports and statistics to key personnel.
• Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
• Form payment strategies to make timely A/P payments and mitigate supplier objections.
• Investigate payment problems while following corporate A/P policies and procedures.
• Other duties as directed by supervisor.

A/R Position Responsibilities

• Collaborate with the Financial Controller to maintain collection goals and general A/R performance levels.
• Communicate with internal/external sales representatives and accounting/tax professionals as necessary to complete job duties.
• Receive and fill out receipts for third party payments, whether by cash, check, credit, and other forms of payment.
• Post and reconcile customer payments to general ledgers.
• Post A/R data to profit/loss reports, balance sheets, income statements, and other documentation.
• Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing records.
• Balance daily A/R batches; prepare and distribute income reports and statistics to key personnel.
• Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its customers.
• Form collection strategies to mitigate customer objections to making timely A/R payments.
• Investigate collection problems and advise customers on corporate A/R policies and procedures.
• Make arrangements for payment of outstanding and late accounts; escalate transfer to Delinquent Accounts or outside collection agency as necessary.
• Investigate and resolve billing discrepancies or misapplied cash transactions.
• Other duties as directed by supervisor.

Job Type: Full-time

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Work Location: Hybrid remote in Summerland, BC