Assistant

The Assistant supplies administrative help to workers, together with journey preparations and secretarial help in mission preparation.

Accountabilities and Obligations 

• Display screen phone calls, taking messages and passing them on as applicable, offering knowledgeable entrance of home service.
• Distributions of mail, sending out fax messages guaranteeing the proper correspondence will get to the proper EBRD workers member.
• Handle the diaries of the Bankers if required to help with the graceful working of the workplace and key stakeholder’s schedules.
• Proof learn and draft routine enterprise correspondence for Banker’s signature, modifying, photocopying, scanning and binding paperwork;
• Organising convention calls, video conferences, exterior and inside conferences;
• Journey preparations for varied enterprise journeys, together with visas preparations and preparation of ECFs and following up reimbursement course of
• Offering administrative help in mission preparation/ due diligence/ monitoring: updating tasks databases and submitting mission paperwork, preparation of contract request varieties, communication with TC staff
• Sustaining the submitting system to make sure prompt retrieval of up-to-date info (Venture hyperlink)
• updating DTM entries as per the OPSCOM minutes and memo;
• OpsCom preparation: video-link organising.
• Help within the organisation of workshops and seminars, getting ready shows for inside and exterior conferences;
• Working with visiting missions within the associated areas
• To switch receptionist in her absence
• Advert-hoc different secretarial and administrative duties when required.
• Relying on RO to help two-three attorneys and take care of OGC associated points notably processing of POAs associated to the mission; processing of authorized documentation, safekeeping; completion of OGC formsTranslation of quick paperwork (max. 1,5-2 pages)
• Relying on RO working with petty money funds might be required
• Relying on RO could also be assigned to coordinate in visa/registration points, liaise with the MFA

Data, Abilities, Expertise and {Qualifications} 

Tutorial {Qualifications}

• Greater schooling
• Fluent English, with glorious written and oral communication expertise

Expertise/Data

• Secretarial and administrative expertise important
• Good organisational expertise, proactive and versatile angle to work important.
• Potential to prioritise personal work and to work on personal initiative.
• Good communications expertise, together with nice and environment friendly phone method
• Consideration to element and eye for accuracy
• Potential to manage properly beneath strain
• Potential to construct efficient working relationships with purchasers and colleagues in a multicultural setting
• Conscientious, dependable and versatile with knowledgeable and useful angle.
• Sturdy staff participant, with the flexibility to work extremely effectively and cheerfully and to deal with simultaneous assignments involving a variety of bank-wide contacts.
• Keen to work extra time as and when required, typically at quick discover.
• Potential to multi-task whereas remaining calm {and professional} and a capability for exhausting work.
• Glorious interpersonal method, together with tact and diplomacy.
• Potential to train judgment on and deal discretely with confidential/delicate info and information.
• Potential to tackle accountability.
• Glorious time-keeper.

Technical Abilities

• Pc literate: Home windows XP: Microsoft Outlook, Phrase, Excel, PowerPoint

Supply: https://jobs.ebrd.com/job/Cairo-Assistant/1050444001/