Org. Setting and Reporting
This place is situated within the Regional Workplace for Jap Africa (ROEA) in Nairobi (Kenya), Division for Operations (DO), United Nations Workplace on Medication and Crime (UNODC). The Assistant Administrative and Programme Administration Officer will work below the general supervision of the UNODC Consultant of ROEA, direct supervision of the Crime Prevention and Legal Justice Officer (Head of the Crime Prevention and Legal Justice (CPCJ) Programme) in ROEA, and the Programme Officer for the mission. For extra info on UNODC, please go to the web site: www.unodc.org
Obligations
The incumbent will probably be liable for offering substantive help and contribution within the space of administration, human assets, programme administration and implementation, reporting, monitoring and analysis in conformity with United Nations guidelines and regulation, and insurance policies for the implementation of the Different to Imprisonment Challenge in Kenya. Inside assigned authority, the Assistant Administrative and Programme Administration Officer will probably be liable for the next duties: a) Finish Beneficiary/Implementing Companion (IP) Administration • Coordinate the creation and upkeep of IP Enterprise Companions particulars within the grantor administration system, guaranteeing correct banking particulars. • Help with coordinating the creation and approval of the grantor programmes (programmatic approval and monetary approval). • Help in initiating and monitoring the negotiation phrases and circumstances with the chosen Implementing Companions/Finish Beneficiaries. • Help in monitoring the recording and approval of funds certification as a part of the Grantor Administration course of. • Create cost requests, amendments, refunds, restoration and closure of grantor agreements the place essential guaranteeing compliance with settlement phrases and UN secretariat guidelines and rules. • Present administrative help and help to native key purchasers to facilitate the event, implementation and analysis of assigned programmes/initiatives, and so forth.; help in monitoring and analysing particular features of programme/mission improvement and implementation; overview related paperwork and stories; help in figuring out issues and points to be addressed and advocate corrective actions; liaise with related events; establish and observe follow-up actions in session with the supervisor. • Take part within the drafting of mission paperwork/revisions guaranteeing that they’re coherent and correspond with the agreed format. • Help in mission/programme planning, monitoring, and reporting within the Built-in Planning, Administration and Reporting (IPMR) system. b) Human Assets administration • Help in human assets associated actions for the programme; draft phrases of reference, put together short-lists, put together written and oral questions; help in guiding programme personnel in the direction of the achievement of the programme’s aims. • Present help in initiating and coordinating actions protecting your entire span of human assets staffing actions (classification critiques, recruitment, placement, reassignment, promotion, efficiency administration, separation), guaranteeing consistency within the utility of the Employees Guidelines and human assets procedures. • Present help to the engagement of non-staff personnel (consultants, particular person contractors, UN Volunteers). • Put together emptiness bulletins for workers, interns and Consultants, Particular person Contractors, critiques purposes, and supply a short-list to related workers for analysis. • Help in performing consulting assignments, in collaboration with the shopper, by planning facilitating workshops, via different interactive classes and helping in creating the motion plan the shopper will use to handle the change. • Characterize the programme at interview panels and appointment our bodies. • Present info concerning circumstances of service, duties and duties, and privileges and entitlements below the Employees Guidelines and Laws. • Present info on the workplace’s staffing wants for inclusion in pillar’s staffing desk. • Budgeting workers prices in SAP in keeping with the web staffing desk. c) Analysis and Evaluation • Present help and help in survey initiatives; help with design of knowledge assortment instruments; situation information assortment instruments, critiques, evaluation and interpretation of responses, establish issues/points and put together preliminary conclusions in session with the supervisor. • Help within the preparation of varied written outputs, e.g. draft background papers, analytical notes, sections of stories and research, inputs to publications, and so forth. • Contribute to the gathering and evaluation of knowledge and identification of traits or patterns and supply draft insights via graphs, charts, tables and stories utilizing information visualization strategies for data-driven planning, decision-making, presentation and reporting. • Doc necessities and background info used for information evaluation. • Perform fundamental analysis on chosen native features of programmes, operations, and different actions, and so forth., to incorporate gathering, analysing and presenting statistical information and different info gathered from numerous sources. • Present help and help for coverage coordination and analysis capabilities, together with the overview and evaluation of rising points and traits, participation in evaluations or analysis actions and research. d) Administrative Help • Present administrative and substantive help to consultative and different conferences, conferences, and so forth., help with proposing agenda matters, figuring out proposed contributors, preparation of background paperwork and displays, dealing with logistics, and so forth. • Undertake outreach actions; take part within the improvement of coaching workshops, seminars, and so forth.; take part and help in making displays on assigned matters/actions. • Take part in subject missions, together with provision of substantive and administrative help, information assortment, and so forth. • Monitor and supervise the work of subordinate workers as could also be required. • Help with the event of related annual/quarterly plans, equivalent to procurement plans, workers improvement plans, quarterly recruitment plans, quarterly depart plans, quarterly official mission plans, and so forth. • Carry out different associated administrative duties, as required (e.g., operational journey programme, monitoring accounts and cost to distributors and particular person contractors for providers, bodily area planning and the identification). • Act as back-up for different Administrative Officers. • Help in actions associated to funds funding (programme/mission preparation and submissions, progress stories, monetary statements, and so forth.) and preparation of associated paperwork/stories (pledging, work programme, programme funds, and so forth.). • Carry out different work-related duties as required.
Competencies
• Professionalism: Information of administrative, budgetary, monetary and human assets insurance policies and procedures. Has information and understanding of theories, ideas and approaches related to administration, programme/mission administration, legal justice and/or associated fields. Has information of the mandates of UNODC. Has information of substantive and purposeful areas with good analysis and analytical abilities. Is ready to establish and contribute to the answer of issues/points. Has information of varied analysis methodologies and sources, together with digital sources on the web, intranet and different databases. Is ready to apply judgement within the context of assignments given, plan personal work and handle conflicting priorities. Has capacity to research and interpret information in help of decision-making and convey ensuing info to administration. Reveals delight in work and in achievements; demonstrates skilled competence and mastery of material; is conscientious and environment friendly in assembly commitments, observing deadlines and reaching outcomes; is motivated by skilled relatively than private considerations; reveals persistence when confronted with troublesome issues or challenges; stays calm in disturbing conditions. Takes duty for incorporating gender views and guaranteeing the equal participation of ladies and men in all areas of labor. • Teamwork: Works collaboratively with colleagues to attain organizational objectives; solicits enter by genuinely valuing others’ concepts and experience; is prepared to be taught from others; locations workforce agenda earlier than private agenda; helps and acts in accordance with ultimate group determination, even when such choices might not totally replicate personal place; shares credit score for workforce accomplishments and accepts joint duty for workforce shortcomings. • Planning and Organizing: Develops clear objectives which can be according to agreed methods; identifies precedence actions and assignments; adjusts priorities as required; allocates applicable period of time and assets for finishing work; foresees dangers and permits for contingencies when planning; screens and adjusts plans and actions as essential; makes use of time effectively.
Schooling
A complicated college diploma (Grasp’s diploma or equal) in enterprise or public administration, finance, regulation, administration sciences, or associated subject is required. A primary-level college diploma in comparable fields together with two further years of qualifying expertise could also be accepted in lieu of the superior college diploma.
Job – Particular Qualification
Not obtainable.
Work Expertise
A minimal of two years of progressively accountable skilled expertise, together with related expertise in managing programme/mission actions within the space of Crime prevention, legal justice, or drug management is required. The minimal years of labor expertise is lowered to 0 for candidates with a sophisticated college diploma. Expertise in working with Enterprise Useful resource Planning (ERP) programs is fascinating. Expertise with Belief Funds administration, Monetary and Administrative Framework Settlement (FAFA) agreements and EU funded initiatives is fascinating. Expertise within the recruitment of workers and engagement of consultants is fascinating. Work expertise with SAP/Umoja is fascinating. Expertise with human assets Oracle primarily based recruitment programs equivalent to UN Inspira is fascinating. Expertise working with Implementing Companions is fascinating. Work expertise inside the United Nations system or an analogous worldwide group is fascinating. Expertise in information analytics or associated space is fascinating.
Languages
English and French are the working languages of the United Nations Secretariat. For this place, fluency in English is required. Information of Swahili is fascinating. Information of one other official United Nations language is a bonus.
Evaluation
Analysis of certified candidates might embody an evaluation train and a competency-based interview.
Particular Discover
It is a mission publish. Filling of this place is topic to funding availability and the preliminary appointment will probably be for a interval of 1 12 months. Extension of the appointment is topic to extension of the mandate and/or the provision of the funds. Candidates for the Nationwide Skilled Officer class shall be of the nationality of the nation the place this place is situated. On the United Nations, the paramount consideration within the recruitment and employment of workers is the need of securing the very best requirements of effectivity, competence and integrity, with due regard to geographic range. All employment choices are made on the idea of {qualifications} and organizational wants. The United Nations is dedicated to creating a various and inclusive setting of mutual respect. The United Nations recruits and employs workers no matter gender identification, sexual orientation, race, non secular, cultural and ethnic backgrounds or disabilities. Affordable lodging for candidates with disabilities could also be offered to help participation within the recruitment course of when requested and indicated within the utility.
United Nations Issues
In keeping with article 101, paragraph 3, of the Constitution of the United Nations, the paramount consideration within the employment of the workers is the need of securing the very best requirements of effectivity, competence, and integrity. Candidates won’t be thought of for employment with the United Nations if they’ve dedicated violations of worldwide human rights regulation, violations of worldwide humanitarian regulation, sexual exploitation, sexual abuse, or sexual harassment, or if there are affordable grounds to consider that they’ve been concerned within the fee of any of those acts. The time period “sexual exploitation” means any precise or tried abuse of a place of vulnerability, differential energy, or belief, for sexual functions, together with, however not restricted to, profiting monetarily, socially or politically from the sexual exploitation of one other. The time period “sexual abuse” means the precise or threatened bodily intrusion of a sexual nature, whether or not by drive or below unequal or coercive circumstances. The time period “sexual harassment” means any unwelcome conduct of a sexual nature which may moderately be anticipated or be perceived to trigger offence or humiliation, when such conduct interferes with work, is made a situation of employment or creates an intimidating, hostile or offensive work setting, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who’ve dedicated crimes aside from minor visitors offences will not be thought of for employment. Due regard will probably be paid to the significance of recruiting the workers on as vast a geographical foundation as potential. The United Nations locations no restrictions on the eligibility of women and men to take part in any capability and below circumstances of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking setting. Affordable lodging could also be offered to candidates with disabilities upon request, to help their participation within the recruitment course of. By accepting a letter of appointment, workers members are topic to the authority of the Secretary-Normal, who might assign them to any of the actions or places of work of the United Nations in accordance with workers regulation 1.2 (c). Additional, workers members within the Skilled and better class as much as and together with the D-2 degree and the Area Service class are usually required to maneuver periodically to discharge capabilities in numerous responsibility stations below circumstances established in ST/AI/2023/3 on Mobility, as could also be amended or revised. This situation of service applies to all place particular job openings and doesn’t apply to momentary positions. Candidates are urged to rigorously observe all directions obtainable within the on-line recruitment platform, inspira, and to confer with the Applicant Information by clicking on “Manuals” within the “Assist” tile of the inspira account-holder homepage. The analysis of candidates will probably be carried out on the idea of the data submitted within the utility in accordance with the analysis standards of the job opening and the relevant inner legislations of the United Nations together with the Constitution of the United Nations, resolutions of the Normal Meeting, the Employees Laws and Guidelines, administrative issuances and pointers. Candidates should present full and correct info pertaining to their private profile and {qualifications} in accordance with the directions offered in inspira to be thought of for the present job opening. No modification, addition, deletion, revision or modification shall be made to purposes which have been submitted. Candidates below severe consideration for choice will probably be topic to reference checks to confirm the data offered within the utility. Job openings marketed on the Careers Portal will probably be eliminated at 11:59 p.m. (New York time) on the deadline date.
No Charge
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.