Assistant (Logistics, Travel & Protocol)

OBJECTIVES OF THE PROGRAMME

Les unites d’appui administratif des bureaux de pays (CSU) ont ete mises en place dans l’organigramme pour un certain nombre de raisons, notamment: fournir un appui aux responsables et aux membres du personnel afin de leur permettre d’exercer pleinement leurs responsabilites dans l’environnement du GSM; garantir la conformite aux politiques, procedures, regles et reglements de l’OMS dans toutes les transactions ou pour toutes les questions administratives et financieres, dans le contexte d’un systeme de planification des ressources institutionnelles (ERP).

DESCRIPTION OF DUTIES

Sous la supervision de l’Administrateur charge des Operations, l’Assistant Logistique, Voyages et Protocole fournit un appui technique aux responsables de programmes et aux membres du personnel dans l’execution de transactions dans le GSM, dans les domaines suivants:Logistique. Le/latitulaire du poste:Assiste les membres du personnel international en ce qui concernel’importation, l’acquisition et l’enregistrement de leurs vehicules et effets personnels;Assure le suivi du processus d’inspection annuelle et des policesd’assurance de tous les vehicules du bureau.Gestion du parc auto:Suivi de l’entretien et la bonne tenue des vehicules;Suivi de la consommation du carburant des vehicules;Suivi de la reparation des vehicules;Assurer le dispatching des chauffeurs. 4. Gestion des stocksTenue des bons d’entrees et des sorties;Tenue a jour de la gestion des stocks. 5. Gestion des Batiments:Suivi des entretiens et de la reparation des batimentsSuivi des entretiens des locaux, y compris les espaces verts. Gestion des voyages et des reunions. Le/la titulaire du poste: 6. Enregistre et gere les plans de reunions dans le GSM ; 7. Enregistre et gere les demandes de voyage au titre de reunions et de missions officielles ;8. Assure la conformite a la politique en matiere de voyages ; 9. Preparer les itineraires et leur tarification en etroite collaboration avec l’agence de voyage. 10. Prend toutes les dispositions administratives relatives aux reunions et aux missions officielles du bureau de pays et gere les plans de voyage ; 11. Assurer le re-routing eventuel des billets en cas de necessite et effectue le calcul des differentiels dus 12. Assurer le traitement, la verification et le calcul des factures recues avant paiement; 13. Servir d’agent de liaison entre le bureau de l’OMS et les differentes agences de voyages et effectuer les negociations de toutes facilites; 14. Assure le suivi de la mise en œuvre des recommandations formulees au cours des missions ; 15. Gerer les reservations d’hotel/hebergement lors des reunions; 16. Assure le suivi des remboursements de billets partiellement ou non partiellement utilises 17. Aide a la production de rapports, de statistiques et/ou de materiels d’information, en cas de besoin ; 18. Suivi et controle des ristournes dues; 19. Le/la titulaire du poste servira de solution de recours en cas d’absence d’un membre de l’equipe occupant un poste similaire ou un autre poste au sein du bureau de pays.Protocole. Le/la titulaire du poste:Assurer le depot, leretrait et le suivi des demandes de visa pour les missions officiellesacheminees vers les Ambassades et Missions diplomatiques;Assurer les formalites d’accueil a l’aeroport des voyageurs officiels en mission;Maintenir une base dedonnees de contacts des Ambassades dans le pays; Aider au traitement desdemandes de laissez-passer;Assister le personnel internationalement recrute et les personnes a leur charge pour les demandes depermis/visa de residence, de cartes d’identite et d’autres documents aupres des services de l’immigration conformement aux exigences des Nations Unies et du gouvernement national ;S’occuper des aspects protocolaires de la WR, du Directeur Regional et du Directeur General en etroite collaboration avecleur cabinet et en collaboration avec le protocole d’etat.

REQUIRED QUALIFICATIONS

Education

Essential: Diplome de Fin d’etudes secondaires (Baccalaureat) ou formation technique equivalente suivie d’une formation sur un champ technique applique a la Logistique, Voyages/billetterie.
Desirable: Une licence professionnelle ou BTS dans les domaines de la Logistique, Agence de voyage, Tourisme ou IATA serait un atout.

Experience

Essential: Au minimum cinq (05) ans d’experience pratique et pertinente dans le domaine de la gestion des Voyages,de la logistique avec une bonne connaissance des regles,reglements, procedures et pratiques qui s’appliquent aux taches a accomplir.
Desirable: Une experience de travail significative dans un domaine similaire au sein du systeme des Nations Unies ou des partenaires multiples, ONG serait un atout.

Skills

Favoriser l’integration et le travail d’equipe Respecter et promouvoir les differences individuelles et culturelles Communiquer de maniere credible et efficace Veiller a l’utilisation efficace des ressources. Produire des resultats

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication

Use of Language Skills

Essential: Expert knowledge of French.
Desirable: Intermediate knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at MRU 653,212 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO’s operations please visit: http://www.who.int.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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