Assistant Supply Officer

UNHCR - United Nations High Commissioner for Refugees

Hardship Stage

E (most hardship)

Household Sort

Non Household with Residential Location

Household Sort

Non Household with Residential LocationDanger Pay

Residential location (if relevant)

Nairobi (CO), Kenya



Workers Member / Affiliate Sort

Nationwide Skilled Officer


Common > Common Project

Distant work accepted


Goal Begin Date


Job Posting Finish Date

December 3, 2023

Normal Job Description

Assistant Provide Officer

Organizational Setting and Work Relationships

The Assistant Provide Officer helps all actions pertaining to the provision chain operate together with planning, sourcing & procurement, transport, transport, customs clearance, warehousing property & fleet administration inside the space of accountability. The place could also be situated at Headquarters (inside DESS), in a Regional Bureau or in a Nation Workplace.
The incumbent is often supervised by the (Senior) Provide Officer or different senior employees with provide oversight operate who defines the goals and offers basic steering. S/he can even confer with UNHCR manuals and related coverage papers. The incumbent could supervise some employees and/or AWF.
In Bureaus and nation operations s/he maintains common contacts on working degree with different UN businesses, UNHCR Companions, NGOs, authorities companions and business contractors within the space of operation.

S/he’ll help efficient provide chain that permits the workplace to fulfill the wants of individuals of considerations in addition to well timed supply of high quality items and companies to individuals of concern. Additional, the incumbent will help within the upkeep of a provide chain infrastructure that’s strong and versatile sufficient to accommodate the wants of the operation and that permits well timed emergency responses, together with efficient companions to help provide actions.

The Assistant Provide Officer maintains neutral, moral and customer-oriented relations with suppliers and Companion organizations; exchanges info with counterparts in different UN businesses, and Worldwide Organisations inside the limits established by UN /UNHCR Procurements Guidelines and assists with joint procurement actions if, as and each time mandatory.

The incumbent will help the coordination of the supply of help from the regional warehouse, if relevant. S/he’ll liaise with SMS employees who handle the World Stockpiles and who handle the World Asset and Fleet Administration, if and as required and if relevant.

Contacts are predominantly with different UN businesses, Implementing companions and Authorities Departments on related topic issues on the working degree.

All UNHCR employees members are accountable to carry out their duties as mirrored of their job description. They achieve this inside their delegated authorities, consistent with the regulatory framework of UNHCR which incorporates the UN Constitution, UN Workers Rules and Guidelines, UNHCR Insurance policies and Administrative Directions in addition to related accountability frameworks. As well as, employees members are required to discharge their tasks in a way according to the core, practical, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for variety.

– Help all actions pertaining to the provision chain operate together with planning, sourcing, transport, transport, customs clearance, warehousing, asset and fleet administration, as relevant.
– Help the procurement course of to make sure well timed, cost-effective and ample supply of commodities and companies to help operational wants.
– Determine companions for provide chain tasks based mostly on goals, priorities, strengths and sources of the UNHCR Companion and/or contractor, in line with standards according to UNHCR guidelines and laws.
– Guarantee correct and complete information on provide actions and supply well timed experiences and updates each periodically and on request.
– Handle tender processes and help within the preparation of proposals for award of contracts to the related CoCs.
– Put together plans for supply of reduction and different non-food gadgets in line with the operational wants and repeatedly replace the knowledge in UNHCR IT techniques.
– Apply UNHCR’s sourcing and procurement technique when planning for buy of necessary commodities and companies.
– Guarantee well timed customs clearance of consignments and handle warehousing in line with “finest practices” and UNHCR guidelines and laws.
– Keep an environment friendly system for the discharge, and redeployment of products.
– Coordinate the discharge and transportation and of reduction and different non-food gadgets.
– Analyse issues referring to sourcing & procurement actions, and ship info on all sourcing & procurement actions inside space of accountability. Present steering and recommendation on UNHCR procurement insurance policies and procedures to help and help requesting sections.
– Supplies asset administration experiences, customised experiences, and gathers info on all property and offers in-depth experiences periodically and when requested.
– Analyse the standard of commodities and companies delivered in relation to the wants of the placement and established high quality requirements. Set up a neighborhood high quality assurance course of.
– Monitor the standard and accuracy of provide chain associated information in related enterprise techniques. Compile and analyse statistical info, establish tendencies and developments in provide chain associated issues that may help in resolution making.
– Disseminate, promote dedication to and monitor compliance with UNHCR’s international insurance policies, requirements and steering on provide chain administration.

Within the Regional Bureaux:
– Help Nation Operations on tips on how to implement provide operations based mostly on interpretations of the scenario and conclusions to how the operation will be finest applied.
– Observe the progress of particular periodic operations and supply steering that ensures well timed implementation.
– Help in teaching and advising people or Provide groups as requested.
– Observe international Provide KPIs for the area and devise regional ones as required.
– Monitor all periodic Provide workouts reminiscent of month-to-month reconciliations, quarterly bodily stock workouts, and year-end accounts closure procedures and be sure that they’re applied all through the area and supply related experiences to senior managers.
– Help nation operations in MSRP administration.
– Help the evaluation of nation monetary experiences and work with the Nation Operations Provide Crew leaders to deal with purple areas referring to Provide facets of operations.
– Help the nation wants evaluation plans and help in combining them into regional procurement plans and monitor their well timed implementation and adjustments based mostly on operational wants.

Within the Nation Operations:
– Be sure that the native provide chain features are optimised and aligned with the operations’ evolving wants and administration techniques, and there’s an infrastructure that’s strong and versatile sufficient to accommodate operational unstable necessities.
– Coordinate provide actions of UNHCR Companions and/or contractors performing provide associated actions, and be sure that they perceive and cling to related UNHCR guidelines and procedures.
– Via common bodily verification of PPE set up their standing.
– Suggest previous and out of date PPE for disposal and plan for arrival of substitute gadgets.
– Implement efficient asset and fleet administration that repeatedly screens the asset/fleet pool, saves price and safeguards the funding of the organisation together with receipt, inspection, registration & marking of latest Property, Plant and Gear (PPE), and organisation of the bodily verification of PPE.
– Be sure that PPE agreements are correctly issued and signed. Guarantee correct preparation of disposal varieties and circumstances for the Asset Administration Board. Manage the disposal of PPE in line with Asset Administration Board selections.
– Adapt native provide chain buildings to be according to the operational wants. Guarantee efficient info move within the provide chain and adapt native course of to the prevailing setting.
– Carry out different associated duties as required.

Minimal {Qualifications}

Years of Expertise / Diploma Stage
For P1/NOA – 1 yr related expertise with Undergraduate diploma; or no expertise with Graduate diploma; or no expertise with Doctorate diploma

Area(s) of Training
Enterprise Administration,
Provide Chain Administration,
Worldwide Commerce

or different related subject.

Certificates and/or Licenses
Provide Chain Studying Programme
Fritz Institute Certificates in Humanitarian Logistics (CHL)
Certificates from Chartered Institute of Buying & Provides, e.g. CFIPS, CMIPS, MCIPS;
(Certificates and Licenses marked with an asterisk* are important)

Related Job Expertise
Not specified.
Different UN procurement and logistics coaching ¿ reminiscent of IAPSO and UNPD.

Practical Abilities
SC-PeopleSoft Provide Chain Administration
IT-Pc Literacy
SC-Provide Planning
SC-Customs clearance
SC-Warehouse Administration
SC-Fleet Administration
SC-UN/UNHCR Procurement Guidelines and Procedures
SC-Asset Administration
(Practical Abilities marked with an asterisk* are important)

Language Necessities
For Worldwide Skilled and Area Service jobs: Information of English and UN working language of the obligation station if not English.
For Nationwide Skilled jobs: Information of English and UN working language of the obligation station if not English and native language.
For Basic Service jobs: Information of English and/or UN working language of the obligation station if not English.

All UNHCR workforce members should individually and collectively, contribute in the direction of a working setting the place every particular person feels protected, and empowered to carry out their duties. This contains by demonstrating no tolerance for sexual exploitation and abuse, harassment together with sexual harassment, sexism, gender inequality, discrimination and abuse of energy.

As people and as managers, all have to be proactive in stopping and responding to inappropriate conduct, help ongoing dialogue on these issues and talking up and searching for steering and help from related UNHCR sources when these points come up.

This can be a Normal Job Description for all UNHCR jobs with this job title and grade degree. The Operational Context could comprise further important and/or fascinating {qualifications} referring to the precise operation and/or place. Any such necessities are integrated by reference on this Job Description and shall be thought-about for the screening, shortlisting and number of candidates.

Desired Candidate Profile

The incumbent is predicted to have strong and confirmed expertise within the administration of advanced procurement actions in addition to provide chain administration. The Assistant Provide Officer must possess an up-to date and in-depth data of the respective UN Monetary Guidelines and Rules and be acquainted with the current and prevailing trade finest practices alike. The candidate may additionally undertake procurement utilizing new ERP techniques due to this fact he/she should have earlier expertise of comparable info know-how associated experiences reminiscent of individuals gentle, ERP cloud, superior excel and information administration data to conduct end-to-end procurement course of from starting stage to supply. S/he’ll work intently collectively and can have confirmed work expertise in coping with multi-functional groups, authorities counterparts, companions, and suppliers. He/she can have expertise in figuring out and mitigating provide chain dangers, together with disruptions, and growing contingency plans. Interpersonal expertise reminiscent of communication, negotiation, teamwork, and dealing with stress are key parts to succeed the place UNHCR SO Jamjang, Ruweng Administrative Space, operates. Information of Arabic is crucial.

Required languages (anticipated Total skill is a minimum of B2 degree):




Desired languages



Operational context

Occupational Security and Well being Concerns

The UNHCR SO Jamjang Operation offers safety and humanitarian help to refugees, asylum seekers, South Sudanese returnees and host group in Ruweng Administrative Space. The battle that broke out in Sudan in April 2023 led to the inflow of South Sudanese returnees in addition to refugees and asylum seekers. Because of this, Ruweng Administrative Space (RAA) is internet hosting over 115,000 refugees primarily from Sudan’s South Kordofan State and they’re accommodated in 02 camps. The Fee for Refugee Affairs (CRA) is UNHCR authorities counterpart that works intently with UNHCR to handle the refugees in RAA whereas Aid and Rehabilitation Fee (RRC) is the federal government counterpart that works intently with UNHCR and is chargeable for an estimated 3,500 returnees.

The safety in Jamjang operational space is usually comparatively secure. The scenario is permissive for humanitarian operations to proceed within the refugee camps and the host catchment areas with out hinderance. All employees are issued with Private Protecting Gear (PPE) and VHF radios.

Nature of Place

The Assistant Provide Officer helps provide actions in UNHCR Sub Workplace Jam-Jang, together with Area Workplace Bentiu. The Assistant Provide Officer experiences to the Affiliate Provide Officer. He/she maintains contact with different UN businesses, NGOs, authorities companions and business contractors to facilitate provide actions within the operations. As and when required, the incumbent will present help to different items below their respective space of accountability.

The incumbent can be anticipated to actively take part in coordination conferences, strengthen communications influx between places of work; cooperate with different stakeholders to raised reply to emergency wants; construct capability and develop efficiency administration/monitoring instruments to mitigate bottlenecks/dangers to make sure environment friendly utilization of funds and well timed supply of humanitarian help.

He/she is going to guarantee efficient provide chain that permits UNHCR Sub Workplace Jam-Jang to fulfill the wants of individuals of considerations in addition to well timed supply of high quality items and companies to individuals of concern. Additional, the incumbent will help to create/preserve a provide chain infrastructure that’s strong and versatile sufficient to accommodate the wants of the operation and that permits well timed emergency responses, together with efficient companions to help provide actions. The incumbent can even help to make sure that the provision chain optimized and aligned with the operations’ evolving wants and administration techniques.

He/she is going to work intently collectively and can have confirmed work expertise in coping with multi-functional groups, authorities counterparts, companions, and suppliers.

Residing and Working Circumstances

Jamjang is classed as `E” non-family obligation station with primary infrastructure and restricted leisure services. It’s an remoted location with restricted entry choices, and it at the moment can solely be reached by air with associated complexities of flight cancelations. UNHAS solely operates 03 flights per every week.All worldwide employees and nationwide employees reside at UNHCR offered lodging.The local weather is comparatively sizzling with heavy rains throughout wet season (April to November) and sizzling/dusty circumstances in dry season (December to March). Obtainable cell phone networks are Zain and MTN. Workers even have entry to workplace VSAT or internet-based voice calls reminiscent of VIBER/WhatsApp (inside the workplace compound the place broadband Wi-Fi

Further {Qualifications}



Bachelor of Arts (BA): Enterprise Administration, Bachelor of Arts (BA): Engineering, Bachelor of Arts (BA): Logistics, Bachelor of Arts (BA): Arithmetic


Fritz Humanitarian Logistics – Different, HCR Provide Chain Studying Program – UNHCR, Institute of Buying and Provide – Different

Work Expertise


Accountability, Shopper & outcomes orientation, Dedication to steady studying, Communication, Empowering & constructing belief, Organizational consciousness, Stakeholder administration, Teamwork & collaboration

UNHCR Wage Calculator


Further Info

all of the shortlisted candidates would require to sit down for a written take a look at and it will likely be eliminatory in nature

Practical clearance

This place does not require a practical clearance

To assist us observe our recruitment effort, please point out in your cowl/motivation letter the place ( you noticed this job posting.

Job Location