Assistant to the Chair, Sociology & Criminology

University of Denver

Apply now Job no:496432
Work type:Staff Full-Time
Location:Denver, CO
Categories:Business Operations / Services, Admin / Executive / Office Support

The Department of Sociology and Criminology at the University of Denver is a vibrant department of active, productive, nationally-recognized scholar-teachers who have attracted a growing cadre of undergraduate majors, double majors and minors in the College of Arts, Humanities, & Social Sciences (CAHSS), with strong ties to the University’s College of Law, Graduate School of Social Work, and other professional schools. We are strongly committed to building a diverse and inclusive educational environment, in full accord with the value that DU places on diversity, equity, and inclusion (DEI). Ours is a high-profile department in the oldest independent university in the Rocky Mountain region, which describes itself as a great private university dedicated to the public good. DU enrolls over 13,000 students in its undergraduate and graduate programs. The Carnegie Foundation classifies DU as a Doctoral/Very High Research university (R1). Our department offers BA degrees in Sociology and Criminology, and our courses also contribute to the undergraduate core curriculum, Socio-Legal Studies, Gender and Women’s Studies, Urban Studies, and Critical Race and Ethnic Studies.

Position Summary

The Assistant to the Chair position provides general administrative support to the Department of Sociology and Criminology. Duties include all aspects of budget management, including coordinating the processing of accounts payable/receivable transactions, processing payroll, and managing the hiring process for benefitted and non-benefitted positions. Other duties include general office management, reception of visitors and answering of telephones, assisting faculty and students with course needs, and overseeing the day-to-day administrative needs for the department. Responsibility for managing departmental processes includes helping to coordinate tenure reviews, event planning, course scheduling, and processing quarterly book orders and room requests.
The ideal candidate must be able to work independently under general direction and must be able to provide excellent service to students, faculty, and staff under a variety of circumstances; therefore the candidate must possess strong professional communications skills and a solid sense of business acumen.

Essential Functions

Manage Departmental Budgets

  • Assist department chair with budget development and strategic planning and fund management
  • Serve as the department’s liaison for travel, expense, and reimbursements to faculty and staff
  • Monitor and reconcile budget reports for the department, including special grants and faculty awards/grants (internal and external)
  • Manage accounts payable/receivable transactions
  • Coordinate the reconciliation of transactions that involve department purchasing cards
  • Handle various grant and endowment functions
  • Assist with a wide range of human resources processes, including hiring and onboarding
  • Process payroll through PioneerTime for student employees and other non-benefited staff positions
  • Perform year-end reconciliation and other year-end tasks based on DU and CAHSS training

General Administrative Duties

  • Greet and assist visitors to main office, including answering basic advising or informational questions about the department
  • Monitor departmental email and voicemail accounts
  • Manage the day-to-day operations of the office, including managing office supplies, monitoring office equipment, managing key distribution and space access, and submitting facility work orders as necessary
  • Respond to inquiries about our program/majors, and channel them to appropriate faculty
  • Perform space allocation changes and analysis when required
  • Assist in planning various departmental events (e.g., seminars, lectures, award ceremonies, etc.)
  • Perform updates to departmental website, Portfolio and social media accounts
  • Other duties as assigned by the department chair to support department functions

Coordinate Departmental Processes

  • Coordinate the quarterly course scheduling process: work with the chair and faculty to prepare course schedules for each academic quarter, liaise with the Registrar’s Office and CAHSS Dean’s Office to ensure that schedules meet requirements, manage changes and updates, provide room assignment requests, and audit schedules once posted to ensure accuracy
  • Coordinate faculty and staff hiring: Prepare job posting materials, assist in monitoring, assist search committees in arranging interviews and candidate travel, and work with the CAHSS Dean’s Office to complete hires
  • Coordinate non-benefited hiring: Oversee the recruitment, hiring and supervision of student employees and other non-benefited faculty and staff positions
  • Coordinate the preparation of tenure and promotion materials: Assist departmental committees in compiling internal and external materials for faculty tenure and promotion cases
  • Coordinate assessment of students in both departmental majors

Knowledge, Skills, and Abilities

  • An individual able to communicate well, both verbally and in writing, who listens and responds with insight; and who has the people skills needed to effectively interact/work with CAHSS faculty, employees and students
  • Ability to interact and communicate effectively and sensitively, both verbally and in writing, with students, faculty, staff and community members from a diverse range of backgrounds
  • Ability to read and interpret documents such as procedure manuals, reports and other pertinent information
  • Ability to do basic math and accounting, work with spreadsheets and learn finance/budget reports
  • Ability to problem solve, prioritize and multi-task
  • Ability to take initiative in performing duties and work reliably without direct supervision
  • Strong organizational skills and attention to detail
  • Familiarity with Microsoft Office Suite

Required Qualifications

  • Bachelor’s degree or equivalent combination of experience and education obtained in other work settings such as the military or non-profit organizations
  • Two years of experience in an office support setting with a particular focus in the areas of day-to-day office or program management
  • Experience and/or training in basic bookkeeping/accounting
  • Experience with accounts payable and receivable
  • Experience with social media, Word, and Excel in a professional context

Preferred Qualifications

  • Bachelors degree
  • Two to four years in an office support setting, preferably in a higher education environment
  • Familiarity with Banner, Concur, or other financial reporting, database, and expense management systems

Working Environment

1. Standard office environment.
2. Unexpected interruptions occur often and stress level is moderate to high.
3. Noise level is quiet to moderate.

Physical Activities

1. Ability to sit in front of a computer for an extended period of time.
2. Occasionally required to move about the office/campus with the capability of transporting objects up to 30 lbs.

Work Schedule
Monday – Friday, 8:00 a.m. – 4:30 p.m.

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) July 7, 2023. 

Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 6.

Hourly Range:
The hourly range for the position is $22.00-23.50.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.

Benefits:
The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver .

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, age (40 years and over in the employment context), religion, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, veterans status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the university’s educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; Title III of the Americans with Disabilities Act of 1990, as amended in 2008; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For the university’s complete Non-Discrimination Statement, please see non‑discrimination‑statement .

All offers of employment are contingent upon satisfactory completion of a criminal history background check.

View or Apply
To help us track our recruitment effort, please indicate in your cover/motivation letter where (globalvacancies.org) you saw this job posting.

Job Location