Assistant to the Office of the President & CEO

Job title:

Assistant to the Office of the President & CEO

Company

Guaranteed Funeral Deposits of Canada

Job description

SUMMARY OF POSITIONThe Assistant to the Office of the President & CEO will provide both high-level and administrative support to the President & CEO and will bring experience in handling a wide range of administrative and support-related tasks. The ideal candidate will thrive in a fast-paced, high-performance, and results-driven environment. The ability to simply ‘get things done’ under ambiguous, time-constrained, high-pressure circumstances are imperative. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with exceptional written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.Job Responsibilities:Corporate Secretary· Plans and coordinates all logistical aspects of Board, leadership team, and company events (virtual, in-person, and offsites).· Arranges complex and detailed travel plans, itineraries, and agendas.· Takes notes/minutes in board, committee, and other meetings and completes internal follow-up for information and materials resulting from meeting action items.· Ensures proper filing of the corporate record and is owner of the recordkeeping of policies and minutes.· Acts as liaison with the Board of Directors, organizing quarterly meetings, hotel bookings, and travel.Office of the President and CEO· Represents President & CEO by email and phone calls, and occasionally meetings with internal and external stakeholders.· Assists the President & CEO in keeping on top of key initiatives and assisting executives with deadlines.· Oversees the President & CEO’s personal CRM, providing considerate recommendations for gifts, note cards, and staying updated on other celebratory occasions within their extensive professional network and team.· Responsible to attend meetings with the President & CEO and provide an overall picture of productivity to executives and stakeholders, and transmit the information as required.· Conserves the CEO’s time by reading, researching, collecting, and analyzing data as needed for meetings and events in advance.· Drafts letters, emails, reports, and other correspondence on behalf of the President & CEO.· Fosters collaboration by building solid relationships with internal and external stakeholders on behalf of the CEO, ensuring prompt follow-ups to streamline decision-making.· Acts as both “gatekeeper” and “gateway” while managing a complex, active calendar, including proactive anticipation of schedule conflicts.· Completes all ad hoc projects as needed and ensures a smooth transition when handing them off.· Acts as a “barometer,” having a sense of the issues taking place in the environment.· Demonstrates independence, good judgment, and practical problem-solving skills when making decisions, taking action, or working with others.· Confidently and discretely works with confidential and high-priority information.· Reviews and submits expense reports.· Maintains accurate confidential files and data records.RequirementsThis role may be for you if you are:· A strategic thinker: explores various avenues and solutions to tackle challenges.· A proficient communicator: clear, concise, and professional in your interactions.· Exceptional at time management: skilled at prioritizing tasks, maintaining focus, and organizing your workload efficiently.· Service-oriented and committed to exceeding expectations.· Proactive and skilled at anticipating needs before they arise.· Open to giving and receiving direct feedback: able to articulate needs, questions, and goals clearly and succinctly, and comfortable seeking clarification or guidance to ensure accurate execution of tasks, scheduling, and meeting arrangements.· Adaptable: capable of quickly adjusting to changing priorities while keeping track of all moving parts.· Independent: capable of working autonomously with sound judgment.· Resilient: adept at handling challenges and adapting effectively to changes.· Possess excellent interpersonal skills: high emotional intelligence, actively listens, collaborative, maintains a positive attitude, and shows respect towards others.Qualifications:· 5+ years of experience across diverse industries.· Bachelor’s degree or higher.· Advanced proficiency in standard technologies such as the MS Office suite, Google suite, Notion, and Slack.· Background in technology, hospitality, financial services startups, or similar fields.· Demonstrated experience as an Executive Assistant supporting C-level executives.BenefitsGFD offers a comprehensive benefits package to our full-time employees, which includes:· Competitive base salary· Comprehensive benefits plan covering medical, dental, vision care, paramedical services, life insurance, and disability coverage· Generous RRSP matching plan· Vacation plan based on years of service· Best-in-class Employee Assistance Program· Hybrid work structure allowing for 2 days in the office and 3 days working from home· Strong commitment to learning and development for all employees

Expected salary

Location

Oakville, ON

Job date

Thu, 25 Apr 2024 22:45:48 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (globalvacancies.org) you saw this job posting.