Associate Budget Officer, G14, (Internals and Externals)(JO#240755)

Org. Setting and Reporting

UNRWA is a United Nations agency established by the General Assembly in 1949 and is mandated to provide assistance and protection to a population of some 5.8 million registered Palestine refugees. Its mission is to help Palestine refugees in Jordan, Lebanon, Syria, West Bank and the Gaza Strip to achieve their full potential in human development, pending a just solution to their plight. UNRWA’s services encompass education, health care, relief and social services, camp infrastructure and improvement, microfinance, and emergency assistance. UNRWA is the largest UN operation in the Middle East with more than 30,000 staff. UNRWA is funded almost entirely by voluntary contributions. If you are looking for a rewarding opportunity to make a tangible difference for one of the most vulnerable communities in the world, UNRWA would like to hear from you. Associate Budget Officer to the Head, Programme Budget Section, A18

Responsibilities

– Assists in planning, supervising, monitoring and evaluating the work of the assigned staff; provides technical guidance and ensures that the staff are sufficiently trained to perform their functions; assists in the biennial / annual / fascicle and operational budgeting and financial planning by reviewing, calculating, reconciling, and generating forms related to assigned budget categories / portals (staff costs, non-staff costs/ Programme Budget, Emergency Appeals, Projects) – Assists in managing the operations of the of the assigned budget categories / portals which involves reviewing and checking the accuracy of budget estimates, drafting adjustments as needed according to the Planning and Budgeting preparation and implementation instructions and related policies; coordinates with Headquarters Departments/Divisions and Field Offices for budget inputs and performs necessary adjustments as required to ensure consistency and relevance. – Assists with the monthly reporting, quarterly expenditure review, year-end closure reports, cost analyses including reforms and cost scenarios, and forecast with respect to the assigned budget categories / portals; assists supervisor in producing, developing and distributing system extracted budget reports; follows up with concerned stakeholders on any expenditure discrepancies and takes necessary actions. – Verifies and confirms availability of funds required, ensures the activities match with the relevant funding portals, in compliance with applicable policies / donor agreements / project proposals, and performs the budgetary transactions such as raising /reviewing Budget Allotment and Adjustments, obligation and/or fund reservations as necessary. – Contributes to the review and updating the Budget Technical Instructions and other budget policies/guidance as required, prepares correspondence relating to the above functions with the related parties; participates in the development of Agency staff and non-staff standard costs as applicable and participates in system changes and improvements and performs testing for change requests and custom-made reports as necessary. – Liaises with budget holders in Headquarter Departments/Divisions and Field Offices on different budgetary matters; drafts correspondence, prepares and distributes budget expenditure reports and statements relating to his/her functions; assists in training and advising finance and non-finance staff in Headquarter Departments/Divisions and Field Offices on budgetary issues. – Supports in the review of donor agreements/ project proposals before dispatch to donors, ensures these documents comply with the Agency’s Financial Regulations, policies and guidance. – Performs other duties as may be assigned by the supervisor(s).

Competencies

UN Core Values of Integrity, Professionalism and Respect for Diversity, and Core Competencies of Communication, Working with People and Drive for Results apply by default. – Applying Technical Expertise. – Analyzing. – Following Instructions and Procedures . – Learning and Researching. – Planning and Organizing. For guidance on how to prepare for competency-based interviews: https://careers.un.org/lbw/home.aspx?viewtype=AYI

Education

– A university degree from an accredited educational institution in accountancy, business administration or related subject.

Job – Specific Qualification

Not available.

Work Experience

At least four years of relevant experience in accounting and/or finance, preferably in a large international, governmental or non-profit organization in the area of accounting and financial management or related work, using computer-based financial systems is required . A university degree from an accredited educational institution in accountancy, business administration or related subject is required . Strong knowledge of modern ERP systems such as SAP is desirable. Very good command of spoken and written English and Arabic is required. Are you currently residing in Duty station. Please specify your current location. It is required.

Languages

– Very good command of spoken and written English and Arabic is required.

Assessment

– Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Type of Contract: Fixed Term Appointment Contract Type: Fixed Term Appointment for 3 years; including 1 year probation period, with the possibility of further extension, subject to the availability of funds, satisfactory performance, and continuing need. Grade and Salary: Grade 14 Monthly basic salary 919.80 JD . Other benefits: Other benefits include monthly Provident Fund contribution (15.4% of basic salary paid by the Agency), compulsory medical insurance, 30 days of annual leave, and dependency allowance (if applicable). This vacancy notice is open to internal and external candidates. Only candidates residing in Jordan, and within commuting distance of the duty station with authorization to work in the duty station at the time of application are eligible to apply. The Agency will not assume responsibility or accountability to support or facilitate the issuance of work permit in Jordan, and without a valid work permit, the appointment may be rescinded. Preference will be given to registered Palestine refugees and candidates assisting the Agency to meet its commitment to gender parity. UNRWA welcomes applications from qualified candidates with disabilities. A roster may be created from the selection exercise, and successful candidates may become eligible for appointment to the same post or a similar post. Only applications that have been fully completed in UNRWA’s online e-recruitment system inspira will be considered and no late applications will be accepted. The PHP should be completed with full relevant work experience under the experience tabs as per the requirements in the Job Opening. All acquired university degrees must also be stated, if applicable. Applicants applying to positions for Grades 12 to 20 or LDC Bands E to H must submit a cover letter/motivational statement in order to be considered. Additionally, providing incorrect or misleading information on an application will result in the immediate disqualification of candidate. For UNRWA internal staff, they are required to specify and include their current UNRWA grade level. To do so applicants should select under “Category” RLG, scroll down to see all categories, then select their local grade. Equivalency: Equivalency may apply for this post. NB: Work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination. Advertisements published only in English will only accept applications in English, and Arabics ubmissions will not be considered. The Agency may disqualify applicants whose name appears on the UN Sanctions List or a UN database of staff separated for reason of misconduct or of staff who separated whilst misconduct processes were pending. UNRWA shares investigation and misconduct information with other UN Agencies, and past and prospective employers, about staff members who have been separated for misconduct, or who have separated whilst an investigation and/or disciplinary process for misconduct is underway; and such persons may be prohibited from employment with the United Nations. The Agency will immediately disqualify applicants who are ineligible for any reason in accordance with the Agency regulatory framework. UNRWA is funded almost entirely by voluntary contributions from UN member states, regional bodies, business foundations and individual contributions. The mission of UNRWA is to help Palestine refugees achieve their full potential in human development under the difficult circumstances in which they live. For more details on UNRWA, please visit: https://www.unrwa.org/

United Nations Considerations

Staff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her. UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups. At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. UNRWA Considerations UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List. UNRWA is a non-smoking work environment. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS RELIEF AND WORKS AGENCY FOR PALESTINE REFUGEES IN THE NEAR EAST (UNRWA) DOES NOT CHARGE A FEE OR REQUEST MONEY FROM CANDIDATES AT ANY STAGE OF THE RECRUITMENT AND ONBOARDING PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING, ONBOARDING). UNRWA DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.