United Nations Children's Fund
JOB DESCRIPTION
Within delegated authority, the Associate Management and Programme Analyst will be responsible for the following duties:
• Supports the development, implementation and evaluation of a system for managing delegations of decision-making authority from the Secretary-General in the areas of human resources management and financial resources management.
• Supports the development and publication on-line of a comprehensive catalogue of all delegations from the Secretary-General in each of the administrative areas (human resources management or financial resources management, including procurement and property management) as well as the criteria for receiving them. • Helps assess managers’ readiness to receive delegated authority and, based on an analysis of need and risk, advises the Under-Secretary-General for Management Strategy, Policy and Compliance on the level/degree/extent of authority should be delegated to individual managers.
• Participates in the development and application of criteria for approving, limiting, redirecting or withdrawing delegated authority when necessary. • Assists in ensuring that official records of all delegations of authority are recorded, maintained and updated as appropriate. • Monitors the exercise of such delegations and the evaluation of managers’ degree of compliance with related policies and processes and use of the delegation as managers implement their programmes and projects. • Supports management reviews to measure compliance with relevant regulations and rules and assesses the effectiveness of internal controls.
• Participates in the development, implementation and evaluation of assigned programmes/projects, etc.; monitors and analyzes programme/project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow-up actions. • Performs consulting assignments, in collaboration with the client, by planning facilitating workshops, through other interactive sessions and assisting in developing the action plan the client will use to manage the change.
• Researches, analyzes and presents information gathered from diverse sources. • Assists in policy development, including the review and analysis of issues and trends, preparation of evaluations or other research activities and studies. • Undertakes survey initiatives; designs data collection tools; reviews, analyzes and interprets responses, identifies problems/issues and prepares conclusions. • Prepares various written outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, etc. • Provides substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc.
• Undertakes outreach activities; conducts training workshops, seminars, etc.; makes presentations on assigned topics/activities. • Participates in missions, including provision of guidance to external consultants, and other parties and drafting mission summaries, etc, as applicable. • Coordinates activities related to budget and funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and prepares related documents/reports (pledging, work programme, programme budget, etc.). • Performs other duties as required.
• Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to particular sector, functional area or other specialized field.
Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to develop sources for data collection. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Advanced university degree (Master’s degree or equivalent) in business administration, public administration, management, economics or a related field.
A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of two years of progressively responsible experience in project or programme management, administration or related area is required. No experience is required for candidates who have passed the United Nations Young Professionals Programme Examination (YPP), the United Nations Competitive Recruitment Examination (NCRE) or the G to P Examination (G to P) Experience with conducting analytical reviews and with drafting written outputs including background papers, analytical notes, reports etc.
is required. Experience with Excel or other data analysis tools for advanced data analysis or reporting is required. Experience with Umoja (SAP) or similar ERP systems to research, analyze and present information is desirable.
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