Associate Oversight Officer, OIO

International Civil Aviation Organization (ICAO)


Job Opening
Job Opening ID: 222280
Job Community : Administration and Administration
Job Household : Audit
Class and Stage : Administrateurs et des fonctionnaires de rang supérieur, P-2
Responsibility Station : MONTREAL
Division/Workplace : Worldwide Civil Aviation Group
Date Posted : Nov 20, 2023
Deadline : Dec 21, 2023

Org. Setting and Reporting
The mandate of the Workplace of Inside Oversight (OIO) is to help the Secretary Common and the ICAO Governing Physique in making certain that ICAO is managed successfully, effectively, and economically and in conformity with the relevant laws and guidelines, and to supply unbiased and goal assurance, recommendation, perception and foresight by performing inner audits, evaluations, and different oversight assignments as acceptable. OIO relies at ICAO Headquarters in Montreal.
OIO contributes to the development of governance, threat administration, and management processes; and to the development of programme administration and achievement of outcomes, utilizing a scientific and disciplined strategy that ensures accountability for the efficient and environment friendly use of organizational assets in accordance with the authorized Finances and Enterprise Plan. OIO offers an annual report of its efficiency and actions to the ICAO Council (Resident Legislative Physique) for consideration and work plans are ready based mostly on a threat evaluation contemplating suggestions and in session with the ICAO senior administration and the Council. OIO studies administratively to the Secretary Common however shouldn’t be a part of operational administration.
The Affiliate Oversight Officer studies on to the Chief, Workplace of Inside Oversight (C/OIO), who offers supervision of assigned duties, takes choices on priorities, and offers steering and directions, as required, on particular duties or advanced issues.
Function1 (incl. Anticipated outcomes)
Coordinates the preparation of annual/triennial OIO work plans, annual report of the C/OIO to the Council, and different working papers, reaching outcomes comparable to:
• Contribute to an authorized work programme that meets the Group’s most important priorities and considerations.
• Put together an annual report that highlights the actions of OIO and the important thing dangers and challenges dealing with the group.
• Guarantee up to date oversight insurance policies and procedures and implementation of information analytics and information visualization instruments for OIO.
• Contribute to the efficient implementation of OIO’s high quality assurance and enchancment program (QAIP), together with inner and exterior high quality opinions.
• Put together correct statistics, graphs, and information visualizations for council working papers, OIO studies, and shows, together with to the Analysis and Audit Advisory Committee (EAAC) and Exterior Auditors. 

Operate 2 (incl. Anticipated outcomes)
Conducts and/or helps oversight assignments of main enterprise items, operations, methods, and processes of the Group each on the Headquarters and in Regional Workplaces, reaching outcomes comparable to:
• Put together and/or contribute to the preparation of oversight engagement plans, preliminary and residual threat assessments, and programmes/TORs as acceptable.
• Outline and/or contribute to targets and scope for oversight assignments in compliance with relevant Requirements and Norms.
• Put together Audit working papers that doc the adequacy and effectiveness of inner controls and compliance with insurance policies, guidelines, and procedures in an correct and full method.
• Draft and/or contribute to oversight studies with well-defined findings, conclusions, and value-adding SMART suggestions, accompanied by agreed administration motion plans.
• Extract information from methods and use information analytics and information visualization instruments to carry out quantitative and qualitative information evaluation.

Operate 3 (incl. Anticipated outcomes)
Coordinates the follow-up and reporting of the standing of implementation of OIO suggestions, sustaining shut contact with focal factors and attending common conferences with ICAO managers, reaching outcomes comparable to:
• Carry out periodic follow-up and monitoring of the standing of oversight suggestions and well timed closure of open OIO suggestions.
• Put together and submit periodic studies and dashboards on the standing of oversight suggestions to the Secretary Common, the Council, and different stakeholders.
• In collaboration with OIO colleagues, assess the adequacy of administration response to the implementation of suggestions and advise managers on the required actions and/or documentation to shut the suggestions.
• Replace and preserve an correct suggestions monitoring system.
• Prepare and supply help to oversight focal factors in utilizing the monitoring methods successfully and by offering up-to-date information and data as required.

Operate 4 (incl. Anticipated outcomes)
Coordinates issues pertaining to the Joint Inspection Unit (JIU) in scaling-up the advantages derived by ICAO from studies and notes of the JIU, whereas strengthening the connection of ICAO with this system-wide oversight physique, reaching outcomes comparable to:
• Analyse phrases of reference, questionnaires, and studies, in view of making certain that the ICAO place on points topic to evaluate is correctly mirrored.
• Coordinate the JIU evaluate course of, together with correspondence with inner stakeholders, assortment and consolidation of inputs, and drafting of working papers and studies for the Secretary Common and the Council on particular person JIU studies, annual actions report, programme of labor, and on the standing of implementation of the JIU suggestions.
• Determine and pursue alternatives to render the JIU evaluate course of extra environment friendly and efficient, whereas safeguarding compliance with reporting necessities and making certain advantages for ICAO.
• Present help to organizational items in addressing and implementing suggestions of the JIU.
• Be sure that the JIU web-based suggestions monitoring system is up to date in a well timed method.

Operate 5 (incl. Anticipated outcomes)
Gives secretariat providers to the Analysis and Audit Advisory Committee (EAAC), reaching outcomes comparable to:
• Manage periodic conferences of the EAAC and coordinate with the EAAC Chair on the preparation of the assembly agenda.
• Liaise with the Workplace of the President of the Council, Workplace of the Secretary Common, and different Bureaus/Workplaces to facilitate dialogue and/or session with the EAAC.
• Coordinate the preparation and well timed submission of the EAAC annual report back to the Council.
• Coordinate the preparation of Phrases of Reference, State Letters, council working papers, and different correspondence on the nomination, choice, and appointment of the EAAC members.

Operate 6 (incl. Anticipated outcomes)
Helps C/OIO in enterprise planning, price range and programme monitoring and reporting, and associated actions, reaching outcomes comparable to:
• Contribute to the design, monitoring, and measurement of OIO’s key efficiency indicators.
• Coordinate the preparation of enterprise plans and annual working plans.
• Coordinate the preparation and implementation of the OIO price range. Monitor allotments and put together budgets for evaluations, inner audits, and official missions. Present C/OIO with common updates on price range utilization.
• Put together an annual coaching plan and arrange group and particular person coaching to facilitate the persevering with skilled training wants of OIO employees.
• Contribute to enterprise enchancment initiatives, and if vital, to requests from senior administration for info/recommendation from OIO.
• Be sure that databases, dashboards, intra- and web pages of the workplace, are up-to-date, helpful, and user-friendly.

Operate 7 (incl. Anticipated outcomes)
Performs different associated duties, as assigned.
Professionalism: Good technical information within the area of inner audit, threat administration and inner management. Good information of planning and conducting audits in accordance with the IIA Requirements. Capability to contribute to harmonious working relationships in a multicultural setting. Demonstrated skilled competence and integrity. Capability to carry out evaluation of enterprise processes and methods utilizing information analytics instruments and presenting the ends in a strategic method. Adherence to and capability to advertise the values and framework of the United Nations (UN) Requirements of Conduct for the Worldwide Civil Service and/or equal nationwide or worldwide requirements of conduct. Glorious communication and organizational abilities. Efficient drafting abilities to organize and/or contribute to studies to current findings, conclusions, and proposals successfully and adequately. Reveals pleasure in work and in achievements; demonstrates skilled competence and mastery of material; is conscientious and environment friendly in assembly commitments, observing deadlines and reaching outcomes; is motivated by skilled reasonably than private considerations; reveals persistence when confronted with troublesome issues or challenges; stays calm in tense conditions.

Teamwork: Works collaboratively with colleagues to attain organizational objectives; solicits enter by genuinely valuing others’ concepts and experience; is prepared to be taught from others; locations staff agenda earlier than private agenda; helps and acts in accordance with ultimate group resolution, even when such choices could not fully replicate personal place; shares credit score for staff accomplishments and accepts joint duty for staff shortcomings.

Communication: Speaks and writes clearly and successfully; listens to others, appropriately interprets messages from others and responds appropriately; asks inquiries to make clear, and reveals curiosity in having two-way communication; tailors language, tone, type, and format to match the viewers; demonstrates openness in sharing info and maintaining folks knowledgeable.

Planning and Organizing: Develops clear objectives which are in step with agreed methods; identifies precedence actions and assignments; adjusts priorities as required; allocates acceptable period of time and assets for finishing work; foresees dangers and permits for contingencies when planning; screens and adjusts plans and actions as vital; makes use of time effectively.

Consumer Orientation: Considers all these to whom providers are supplied to be “purchasers ” and seeks to see issues from purchasers’ standpoint; establishes and maintains productive partnerships with purchasers by gaining their belief and respect; Identifies purchasers’ wants and matches them to acceptable options; screens ongoing developments inside and outdoors the purchasers’ setting to maintain knowledgeable and anticipate issues; retains purchasers knowledgeable of progress or setbacks in initiatives; meets timeline for supply of services or products to consumer.

Technological consciousness: Retains abreast of accessible expertise; understands applicability and limitations of expertise to the work of the workplace; actively seeks to use expertise to acceptable duties; reveals willingness to be taught new expertise.
• A primary degree college diploma in enterprise administration, finance, accounting, or in a associated area.

• Skilled certification comparable to Licensed Inside Auditor (CIA), Licensed Info Techniques Auditor (CISA), Licensed Public Accountant, or equal qualification from an accredited authority.
Job – Particular Qualification
Not accessible.
Work Expertise
• A minimal of three (3) years of progressively accountable expertise in audit/analysis, finance, administration, or a associated space is required.

• Expertise in utilizing MS Workplace merchandise (Phrase, Excel, and PowerPoint) and specialised software program comparable to TeamMate, IDEA, Energy BI and so on is required.

• Expertise in making ready ad-hoc evaluation and/or studies for administration and Governing Our bodies is fascinating.

• Expertise in working in a multilateral or worldwide setting is fascinating.

• Expertise in working within the UN system organizations in addition to decoding insurance policies, guidelines, and laws is fascinating.
• Fluent studying, writing and talking skills in English.

• A working information of another language of the Group (Arabic, Chinese language, French, Russian, Spanish).

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