Org. Setting and Reporting
This position is located in the Regional Office for the Middle East and North Africa (ROMENA), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the overall guidance of the Regional Representative and the direct supervision of the UNODC Administrative and Finance Officer in the Operations Area, as well as the additional guidance of the ROMENA Programme Coordinator. The incumbent will work in close collaboration with other operations areas, programmes section and programme teams in ROMENA. For more information on UNODC, please visit: www.unodc.org
Responsibilities
The Associate Programme Management Officer (Finance and Budget) provides support to the Regional Office’s programme management, assists with the administration and implementation of budget and management strategies, the administration of budgets and effective cost recovery, as well as facilitation of knowledge building and sharing. Within assigned authority, the incumbent will perform the following specific duties: • Work with key clients to facilitate the development, implementation and evaluation of assigned programmes/projects, etc.; monitor and analyse specific aspects of programme/project development and implementation; assist in strengthening synergies between Programme and Operations in the Regional Office. • Assist management by analysing programme/project documents, contributing to programme strategic planning and implementation, as well as to financial oversight. • Assist Programme Offices, regional programmes, and projects under ROMENA in cost estimate reviews, monitoring of the programme/project released budgets and expenditures including Biennium Budget for ROMENA (SP budgets). • Ensure full Compliance of financial processes, financial recording system and follow up on audit-recommendations provided to the Regional Office, with UN/UNDP rules, policies, and regulations as well as FRMS/HQ. • Provide support to update the projects’ relevant information in the Integrated Planning, Management and Reporting (IPMR) system, related to budget and staffing tables. • Assist and prepare inputs to the Office’s financial management/strategy such as the full cost recovery (FCR), the monitoring and recording of the FCR charges among the ROMENA’s projects, and the internal orders (IO) for the office maintenance costs for the approval of Senior management and/or HQ. • Assist in preparing and facilitating the timely budget preparation and budget implementation (FOB) of the regional office in close coordination with the Administrative and Finance Officer within the Operations Area and timely record of the Full Cost Recovery Journal Vouchers. • Provide support in facilitating the availability of resources for the Regional Office and support on the ROMENA Field Office budget implementation, follow-up and keep track of the timely creation of PO’s and payments of the operational expenses, and the creation of the pooled funds from ROMENA field office projects funds the non-Core IO for the operational expenses for the Cairo Office. • Act as UNODC, ROMENA Focal point in the Admin Group Business Operations Strategy in Egypt, Operations Management Team and Regional Team. • Assist in reviewing and finalizing budget reports, analysing variances between approved budgets and actual expenditures. • Monitor and review the Accrual IPSAS exercise for ROMENA Umoja financial system. • Facilitate the closure of the financial agreements, monitor the open commitments monthly to ensure timely closure of grants and issuance of the Final Financial reports to be sent to HQ. • Focal Point for the Guidance on the creation of Grants, unreleased and Released budgets for the ROMENA’s Projects. • Contribute to developing and maintaining the Voluntary Contributions, Funding agreements and Grants Lists for ROMENA. • Support the preparation of the annual reports requested by Vienna, Annual Internal Oversight Report, Year End Closure, in close coordination with the Administrative and Finance Officer within the Operations Area. • Support and guide the Programme teams in the preparation of the Audit exercise. • Provide orientation and training on the SAP system and how to use it to the current and new staff of the ROMENA office. Act as the Focal Point and Umoja Role Mapping officer to review and request the SAP Roles for the ROMENA Staff • Support implementation of relevant training related to reporting, financial monitoring, and management. • Contribute to the collection and analysis of data and identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting. • Document requirements and background information used for data analysis. • Perform other work-related duties as required.
Competencies
• Professionalism: Has knowledge of programme management, administrative, budgetary and financial policies, practices and procedures in general and in particular, at the UN Secretariat. Is able to apply various United Nations administrative rules and regulations in work situations. Has knowledge of UN financial rules and regulations. Has ability to analyse and interpret data in support of decision-making and coney resulting information to management. Has conceptual analytical and evaluative skills to conduct independent research and analysis. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Education
An advanced university degree (Master’s degree or equivalent) in business or public administration, management, finance, economics, political or social sciences or a related field is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Job – Specific Qualification
Not available.
Work Experience
A minimum of two (2) years of progressively responsible professional experience in programme management, finance, administration, budget, business administration, or a related area is required. Experience with an Enterprise Resource Planning (ERP) system is required. Experience with SAP/Umoja, is desirable. Experience at the national or international level in programme management, in the design, development and monitoring of projects is desirable. Experience in financial management analysis and budget monitoring is desirable. Experience with the United Nations System or similar international organization is desirable. Experience in data analytics or related area is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and Arabic, is required. Knowledge of another United Nations official language is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.
Special Notice
This is a project post. Filling of this position is subject to funding availability and the initial appointment will be for a period of one year. Extension of the appointment will be subject to extension of the mandate and/or the availability of the funds. Candidates for the National Professional Officer category shall be of the nationality of the country where this position is located. Applicants, who successfully go through a competitive recruitment process and are recommended for selection and/or inclusion in the roster of pre-approved candidates for subsequent job openings at the same level and with similar functions, may have their application information and roster status shared with other UN Organizations. Such applicants may be contacted by other UN Organizations for similar job openings, subject to the confirmation of their interest. Placement on the roster is no guarantee of a future selection. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.