Budget & Finance Assistant

OBJECTIVES OF THE PROGRAMME

To provide accounting policy guidance and income/award and budgetary management and support across the SEA Region. Ensure effective financial controls exist and are properly managed. Ensure income is managed appropriately for all sources of funding and advise budget centers on all aspects of income and awards management. Monitor the general ledger and subledgers and take action where necessary to correct errors.

DESCRIPTION OF DUTIES

Under the overall guidance of the Budget and Finance Officer (BFO) and direct supervision of NPO – Programme Operations Officer, the incumbent performs a range of standardized tasks to support Finance functions such as:

1) Maintains tasks of the positions specifically related to Staff Health Insurance (SHI):

• Review all SHI claims and invoices to ensure that all required background documentation is correct and included in the claim, record all SHI claims in control sheet and enter claims in HIIS or other computerized system with correct coding.
• Initiate Direct Payment Requests for bills from hospitals/health care providers, Consolidate cases requiring approvals for submission to SHI Medical Adviser/Officer, HQ.
• Prepare SHI letters of credit/guarantee, coverage certificates, journal vouchers and respond to queries from paying members/SHI, HQ.
• Enter offline SHI claims, hospital bills in appropriate logs, maintain SHI electronic records.
• Assist with calculations and preparation of vouchers relating to health insurance of Special Services Agreement (SSA) holders.
• Maintain and file SHI records to facilitate easy retrieval.

2) Advise staff regarding staff health insurance matters.

3) Draft comments/correspondence related to the incumbent’s area of work (SHI).

4) Provide back-up support to other BFU staff and perform any other task as assigned by the supervisor

REQUIRED QUALIFICATIONS

Education

Essential: Completion of Secondary school education

Desirable: Degree/specialization in accounting would be an advantage.

Advanced training in computer applications including excel.

Experience

Essential: At least three years’ experience in accounting clerical work.

Desirable: Experience in a UN Organization or International Organization with proficiency in Microsoft excel.

Skills

• A good understanding of WHO procedures and ability to understand/interpret WHO’s Staff Health Insurance rules and e-Manual provisions related to SHI;
• Understanding of WHO automated accounting system (GSM) and accounting principles in general, an advantage.
• Advanced knowledge of excel spreadsheets and its application for conversion of data into user friendly reports.

WHO Competencies

1. Teamwork
2. Respecting and promoting individual and cultural differences
3. Communication
4. Moving forward in a changing environment
5. Producing results

Use of Language Skills

Essential: Expert knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 835,587 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test and/or an asynchronous video assessment may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to [email protected]
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• For information on WHO’s operations please visit: http://www.who.int.
• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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