Budgeting and Reporting Coordinator

cation: Sudan

ABOUT RI

Relief International is a leading nonprofit organization working in 16 countries to relieve poverty, ensure well-being, and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises, and chronic poverty.

Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach —which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships, and a focus on civic skills. In this way, we empower communities to find, design, and implement the solutions that work best for them.

RI believes that gender equality is a basic right for all people, and it is critical to directly address gender-based discrimination and promote gender equality to ensure sustainable development.

Position Summary:

This job description outlines the responsibilities of a Budgeting and Reporting Coordinator, who is critical in managing the financial aspects of projects and ensuring compliance with donor requirements. This role requires a strong understanding of financial management principles, excellent communication skills for collaborating with various stakeholders, and the ability to ensure compliance with donor requirements and organizational policies.

Position Responsibilities and Duties:

Key responsibilities

1. New Donor Proposal:

· Support preparations of new grant budgets and/or revising existing grant budgets for the country program under the guidance of the Finance Manager and working closely with program staff.

• Take charge of coordinating and guiding staff members involved in the budget development proposal process, ensuring alignment with organizational objectives and donor requirements.
• Ensure compliance with donor and organizational requirements. Stay informed about the specific requirements and regulations set forth by donors and the organization regarding budgeting and financial reporting.
• Review and interpret donor agreements, contracts, and guidelines to understand the financial requirements and restrictions applicable to each project and share with the Finance and Program staff.
• Liaise with Relief International Partners during budget development and coordinate with partners to review their budgets, address the comments from the donor and RI RSO/GSO Offices, and ensure consistency in reporting formats and procedures.

1. Financial Management:

   • Track financial performance against approved budgets and milestones by developing and maintaining the systems and tools for tracking financial performance, including budgets, expenditures, and milestones achieved.
   • Monitor actual expenditures against approved budgets on a regular basis, comparing variances and identifying potential discrepancies or areas of concern and sharing with the Finance Manager and Program managers.
   • Guide project managers in expense monitoring and projections.

2. Award Administration:

   • Monitor key indicators and project spending for awards. Review financial reports and documentation related to awarded grants or contracts, verifying compliance with donor requirements, organizational policies, and regulatory standards.
   • Prepare donor-required invoices and financial reports. Prepare invoices/FACE FORMS & Financial Reports in accordance with donor guidelines and regulations, ensuring accuracy in the breakdown of costs, supporting documentation, and adherence to invoicing timelines.
   • Provide budgetary review for sub-awards and the Financial Reports.
   • Assist in program-specific financial audits.

3. Budgeting:

   • Assist in budget revisions for existing awards. Collaborate with project managers, program staff, and finance personnel to assess the impact of proposed budget revisions on project deliverables, timelines, and outcomes. Gather relevant financial data, including actual expenditures, forecasted expenses, and available funding sources, to inform the budget revision process.
   • Provide support in managing and tracking all partner budgets and financial reporting deliverables, inform the Partnerships Finance team and the Program Coordinators of any potential issues with spending and financial reporting.
   • Review and consolidate budgets with the aim of gaining a clear understanding of budget guidelines and instruction and proper coding.

5. Financial Reporting***:***

· Prepare financial reports and flag any compliance in financial reporting and address them with the consultation of the Finance Manager.

· Liaise with the Finance Partnerships staff with regard to any sub-award financial reporting or payment request as necessary.

· Laisse will update the reporting calendar with the Grants team and circulate it within the finance department.

· Be the focal point for financial reporting preparations and submission to donors.

· Ensure that financial reports are accurate, Project codes are up to date in the System, and submitted on time in line with donor’s rules and regulations.

6. Other

· Ensure RI’s program requests and forecasts align with the donor-approved budget.

· Prepare and upload NetSuite budget codes and ensure they are done properly for accuracy and completeness.

· Ensuring donor regulations are adhered to for all aspects of the operations.

· Support project donor audits and donor project monitoring.

Any other duties as assigned by the Line Manager.

QUALIFICATIONS & REQUIREMENTS

This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast-paced environment.

· Bachelor of Arts degree in Accounting/Business or Finance. Professional accounting qualifications. E.g. ACCA, CIMA, CPA or CA would be an asset

· Experience working on projects funded by major international donors such as the EU, USAID, and the UN Organizations (UNICEF, UNHCR, WFP, IOM, UNOCHA, etc).

· Complete familiarity with ERP accounting software.

· At least 5 years of post-qualification experience in a finance/accounting role, in the International NGO sector. Auditing experience with NGOs would be an advantage

· Computer literacy, particularly in Microsoft Office programs such as Word and Excel as well as accounting packages & other database competencies

· Must be able to prioritize and have excellent time management & multitasking.

· Good problem-solving skills, diplomatic and self-directed.

· Proven communication, interpersonal, representation, negotiation, and leadership skills

· Excellent financial and analytical skills;

· Excellent communication and drafting skills for effective reporting on program financial performance;

· Ability to manage a financial/monitoring team and demonstrate leadership;

· Ability to operate in a cross-cultural environment requiring flexibility;

· Familiarity with the aid system and understanding of donor and governmental requirements;

· Experience managing consortium grants will be an asset;

· The candidate must be detail-oriented and able to work independently;

RI Values:

We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities. We value:

· Inclusiveness

· Transparency and Accountability

· Agility and Innovation

· Collaboration

· Sustainability