Business Administrator/Communications Coordinator (Oshkaabewis Engineering)

Job title:

Enterprise Administrator/Communications Coordinator (Oshkaabewis Engineering)

Firm

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Job description

Job Title: Enterprise Administrator/Communications Coordinator (Oshkaabewis Engineering)
Work Hours: Monday to Friday (35 hours per week)
Wage: $55,000 – $65,000 each year
Anticipated Begin Date: Quick
Location: Collingwood, ONJob Description “Quick for Rent”About Oshkaabewis: We’re a brand new majority Indigenous-owned skilled enterprise enterprise providing engineering and venture administration providers within the constructing and growth discipline. Oshkaabewis additionally presents Indigenous consultancy, engagement, and liaison providers.We’re rising and looking for a Enterprise Administrator/Communications Coordinator, reporting to the Head of Engineering.The Enterprise Administrator/Communications Coordinator has two distinct however complementary elements: enterprise administration and communications. Important qualities will embrace self-motivation, the power to set one’s personal targets and implement them, to work underneath minimal administration and route whereas finishing advanced duties inside strict deadlines. The perfect candidate could have earlier non-public sector expertise, with particular consideration for individuals who have labored efficiently in architectural or constructing trade places of work.The Enterprise Administrator/Communications Coordinator receives route and works carefully with the Principal Architect, Enterprise Improvement & Initiatives Supervisor, and the Finance Officer. You might also help venture design leads in finishing choose duties.The long-term aim is for the profitable candidate to develop a sturdy inner and exterior communications technique with the route of the Enterprise Improvement & Initiatives Supervisor and the Principal Architect and to offer backup and help to the Finance Officer.This place relies out of our workplace at 290 Hurontario Avenue, Collingwood, ON.Compensation: $55K – $65K each year (versatile based mostly on stage of expertise)We provide: Advantages protection, together with well being, dental, imaginative and prescient care, AD&D, STD and LTDKey areas of duty are:RFPs – Proposals Manufacturing – Help for Enterprise Improvement & Mission Supervisor

• Help with making ready proposal responses to consumer requests for proposals (RFPs)
• Evaluate RFP paperwork for pertinent data, consolidating key factors right into a abstract transient
• Put together dra
• ft proposal submissions that embrace RFP-specific necessities
• Distribute and handle data out and in from exterior entities reminiscent of partnering companies, engineering, amount surveyors, panorama architects, and different sub-consultants as required for every proposal. This may occasionally embrace requesting and distributing bios, photos, CVs, quotations, proposal narratives and templates & agency profiles
• Help within the preparation of interview displays
• Attend debriefs of unsuccessful pursuits
• Periodically overview paperwork with administration and replace as wanted: proposal doc templates: photos, textual content & content material, promotional abstract sheets for previous tasks, establish accomplished tasks to be documented by video and/or images, overview communication instruments & displays for graphic consistency

Exterior CommunicationsTalk with exterior entities on behalf of Oshkaabewis Engineering with route from the Principal Architect and Enterprise Improvement & Initiatives Supervisor:

• Be the primary level of contact for brand spanking new cellphone and electronic mail inquiries to the principle workplace
• Replace and preserve a complete and categorized database of agency contacts (potential and previous shoppers, sub-consultants, partnering entities)
• Handle the agency’s social media presence
• Develop and replace paperwork for use externally, reminiscent of publications, brochures, agency historical past & profile, CVs and bios & visible documentation of tasks
• Contribute to the redevelopment and ongoing administration of the SAI web site; replace the web site periodically to publicize occasions, awards, accomplishments, and enterprise developments
• Work with Oshkaabewis Engineering representatives prematurely of displays to develop a constant presentation fashion and graphic character
• Put together documentation supporting the submission of award functions

Occasions CoordinationSet up upcoming occasions:

• Public and/or talking occasions, liaise with the occasion host to ascertain particulars & itinerary of occasions
• Prepare workplace inner occasions reminiscent of retreats and team-building gatherings
• E-book journey. Coordinate dates & instances with affected employees and with the route of the Enterprise Improvement & Initiatives Supervisor
• Strategize and implement focused publicity bulletins, press releases, and web site updates about upcoming occasions

Inside CommunicationsHelp inner communications:

• Coordinate & consolidate the Principal Architect’s calendar(s) & talk with exterior entities to schedule assembly dates
• Help venture leads with making ready venture paperwork and deliverables reminiscent of specs, reviews, summaries, and assembly minutes
• Collaborate with the Principal Architect & the Finance Officer to develop documentation for worker handbook & workplace insurance policies
• Collaborate with Enterprise Improvement & Initiatives Supervisor to develop paperwork outlining digital manufacturing requirements (CAD requirements)

Finance Officer Help/BackupAct as a backup to the Finance Officer as wanted:

• Invoicing
• Payroll
• Mission value reporting
• Making ready sub-consultant citation summaries to incorporate in proposals
• Making ready charge quotations to incorporate in proposals

{Qualifications}: The perfect candidate for this place could have the next {qualifications}:

• A post-secondary training in enterprise administration, administration, workplace administration, or a associated discipline
• Submit-secondary training in graphic design can be an incredible asset
• A minimal of 5 years of earlier private-sector expertise in an analogous position
• Earlier expertise working in an architectural or engineering workplace in an analogous position can be extremely fascinating
• Glorious consideration to element, organizational, and time administration abilities
• Distinctive problem-solving talents
• Stable expertise in Microsoft Workplace (Phrase, Excel, PowerPoint, Outlook & Groups) & Google Suite (Drive, Sheets, Docs & Slides)
• Proficiency with Adobe InDesign and Squarespace Web site Creator
• Expertise with any of the next can be thought-about important property: Adobe Illustrator, Photoshop, BQE Core, QuickBooks, Microsoft OneNote & Bluebeam Revu
• Sturdy venture administration abilities
• Collaborative and team-oriented angle
• Means to prioritize a number of duties and competency to see tasks by to completion
• Flexibility, versatility, and confirmed skill to successfully handle change in a fast-paced atmosphere
• A mature, self-starter who stays calm underneath strain and is snug working with minimal oversight and tight deadlines
• In a position to act with integrity, professionalism, and confidentiality
• Glorious verbal and written communication abilities
• Glorious interpersonal and battle decision abilities
• Sturdy analytical and problem-solving abilities
• Impeccable consideration to element is an absolute should
• Candidates should be legally eligible to work in Canada

We’d love to listen to from you if you wish to study extra about this thrilling alternative! Certified Indigenous candidates are inspired to use.Oshkaabewis Engineering is dedicated to a various and inclusive office. We’re an equal alternative employer and don’t discriminate based mostly on race, nationwide origin, gender, gender identification, sexual orientation, protected veteran standing, incapacity, age, or different legally protected standing. We encourage you to contact us if you happen to require lodging within the recruitment course of or want this job posting in an alternate format.Whereas we admire all curiosity, solely these candidates chosen for an interview might be contacted.Employer: True North HR
How you can Apply:
Date Posted: March 1, 2024 Posting Expires: April 2, 2024*This posting has been offered by an exterior Employer.

Anticipated wage

$55000 – 65000 per 12 months

Location

Collingwood, ON

Job date

Wed, 06 Mar 2024 23:04:07 GMT

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