Business Support Officer

Job id: 074705. Wage: £32,179 every year, together with London Weighting Allowance.

Posted: 13 September 2023. Cut-off date: 01 October 2023.

Enterprise unit: School of Arts & Humanities. Division: Arts & Humanities Cluster Workplaces.

Contact particulars:Tima Oyejobi. [email protected]

Location: Strand Campus. Class: Skilled & Assist Providers.

Job description

The Arts Cluster is seeking to recruit a Enterprise Assist Officer who will probably be chargeable for the supply of providers underpinning the enterprise features throughout 4 departments – Movie Research, Digital Humanities, Music and Tradition, Media and Inventive Industries which incorporates HR, finance, area, and well being and security, alongside different common tasks.

The Enterprise Assist Officer will oversee the graceful operating of the Division(s) of their remit, together with the administration of area, amenities and tools (together with rooms, instructing supplies, and specialist tools – corresponding to musical devices, studio tools and movie tools). Working as a part of the cluster Enterprise Assist group, the position holder will present knowledgeable and responsive front-line assist & enquiry service for workers, college students (together with scholar societies) and different shoppers, for queries of their remit in a well timed method. The position holder will undertake routine monetary and logistical operations inside the Departments in accordance with the School’s monetary laws and procedures and is chargeable for buying utilizing the School’s e-procurement system and assist with departmental HR-related issues, together with native recruitment processes.

The Enterprise Assist Officer will actively guarantee constant assist and supply of division operations by offering prime quality and efficient administration assist, in accordance with college and School priorities, timelines and insurance policies.

This put up will probably be provided on an indefinite contract.

It is a full-time put up – 100% full time equal.

Key duties

Area and Services

• Help the Analysis & Enterprise Assist Supervisor with managing the maintenance and allocation of departmental area, corresponding to instructing rooms, follow rooms, employees workplaces and scholar areas, together with association for refurbishments, repairs and passable provision of kit and amenities
• Present planning and logistical assist for native workplace strikes, in liaison with Estates/Area Planning, in addition to end-user question decision and assist
• Handle bookings for native area, together with department-owned seminar rooms and specialist instructing amenities (e.g. music follow rooms/recording studio, movie screening rooms)
• Handle and administer specialist amenities and tools (e.g. upkeep of movie and musical devices, repairs of the Movie storeroom and Music recording studio)
• Take duty for guaranteeing assist of native analysis, instructing and public occasions within the areas below their remit is in place, notably the place these make use of specialist assets
• Liaise with different assist groups (Campus Operations, King’s Venues, IT/AV) to make sure the efficient operation of the areas and amenities below their remit

Enterprise and Finance

• Help the Enterprise Assist Administrator with administration of the monetary exercise of the cluster/centre
• Have interaction in primary buying of kit and provides for the native areas, together with photocopiers, computer systems, stationary and consumables, course packs/readers (the place used), and liaise with distributors to supply and rent 35mm prints for weekly movie screenings
• Preserve asset registers for departments/centres of their remit
• Advise employees and college students on primary monetary laws and coverage
• Help Heads of Division {and professional} providers colleagues with the recruitment course of for educational and non-academic posts within the departments/cluster group (e.g. making interview preparations)
• Help with the recruitment of short-term and hourly paid employees, together with graduate instructing assistants, guaranteeing their eligibility to work within the UK and processing their funds
• Help with the induction of recent members of educational, skilled providers and hourly-paid employees, appearing as a degree of contact for queries and advising them on School procedures, referring to the suitable School providers and contacts the place required (e.g. HR, Estates, Safety, IT Providers)

Communication

• Help with manufacturing and distribution of division newsletters/bulletins
• Preserve details about the departments on staff-facing and common noticeboards inside the division

Well being & Security

• Be skilled and act as an area DSE assessor and actively promote compliance with good follow and School insurance policies of their areas
• Perform well being and security inductions for brand new employees members of their space(s)
• Act as evacuation marshal for the School within the area that they occupy
• Handle the put up every day, together with courier providers
• Be sure that dependable native information are held as required, in step with School and School insurance policies round retention, and that info is processed in compliance with GDPR
• Present administrative assist to working teams or committee conferences as required, together with organising conferences, making ready agendas and different paperwork, advising the Chair, writing minutes, and taking follow-up motion the place applicable
• Help with different duties as could also be required now and again, together with offering cowl on the scholar counters inside the division/cluster workplace(s)

The above listing of duties will not be exhaustive, and the put up holder will probably be required to undertake such duties and duties as might fairly be anticipated inside the scope and grading of the put up.

Abilities, information, and expertise

Important standards

Assured and competent IT expertise, together with the usage of digital assets, MS Workplace functions, databases, web, and many others

Glorious communication expertise together with capability to write down formal paperwork {and professional} emails

Glorious numeracy ability

Glorious consideration to element

Extremely organised and capable of stability competing priorities below stress

In a position to contribute successfully to a group and type good working relationships with instructing {and professional} providers employees in any respect ranges

Fascinating standards

A superb monitor document of providing enterprise assist and/or administrative providers

Versatile and capable of reply positively to altering priorities

Capacity to continually evaluation processes and suggest enhancements