Call for Proposals: Graphic Designer, UNICEF Refugee Response Office in Poland

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. 

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. 

And we never give up. 

For every child, a champion

The current Ukrainian crisis had a significant impact on the lives of children and families in communities throughout the country. According to official statistics, around 1.2 million refugees have been registered in Poland. Around 50% of them are children under 18 years and around 75% of them are women and children.  UNICEF has established an emergency response office in Poland and initiated a cooperation agreement with the national and municipality authorities and local NGOs to provide crisis support to the Ukrainian Refugees.

How can you make a difference? 

UNICEF Refugee Response Office in Poland is recruiting graphic design specialist for specific projects in line with its communications objectives. The Office is seeking to contract a consultant to provide a broad range of professional graphic design services and creative content development services (among all including reports, graphics, occasional cards, design layouts of various materials and development of creative concepts) in the field of humanitarian situations and UNICEF’s activities across Poland.

Major tasks and responsibilities

Responsibilities of the Graphic Designer

Taken the nature of UNICEF work in Poland, the expected deliverables of this cooperation and the way of their delivery is as follows:

• To provide services in the areas specified below throughout the period of the contract in a timely manner even for short-notice and ad hoc requests depending on the occurring needs of the Communication and Programme Section needs, plans and priorities.
• Understand and adhere to UNICEF brand guidelines/policies and style guide.
• Participate in briefings and brainstorming with the Communication and Programme teams in UNICEF.
• Attend (or participate via conference call) in pre-production briefing on the issues being covered and participate in preparatory research and production planning both thematic and operations.
• Agree upon a timeline with UNICEF.
• When the concept is agreed upon, produce high-quality content custom designed for each project (e.g. graphics, infographics, relevant layouts, short animations, graphic designs for websites, posters, roll-ups, brochures and other marketing communication materials).
• Prepare at least three concepts and produce draft layouts, designs, etc. as relevant, to share with UNICEF for selection.
• Be available to work on weekends and holidays to address important and urgent assignments.

The Consultant is required to:

• Creating various design content and working closely with Communication Specialist: covering humanitarian situations, UNICEF’s response and narratives as per specifications of the format, platform, shot listing, etc.
• Participating in and contributing to the whole creative design services development process including discussion, conceptualization, planning/storyboarding, building narratives, writing production plans, development schedules, editing and final packaging. This will often require working with numerous Staff members and partners.
• Submitting the deliverables in formats applicable to UNICEF platforms, broadcasters, online news, and social media outlets, as previously agreed with the supervisor.
• The consultant will not give the content/material or any part thereof, to any third party without the written permission of UNICEF. All components will be the property of UNICEF, and the consultant will not share the same with anyone else.
• The consultant will not put their own name or logo/emblem on the content / final product. The only organization branding will be UNICEF, if required.
• Keep in mind culture, gender, ability and other sensitivities as per UNICEF guidelines. The content should be appropriate for diverse audiences and have universal appeal.
• Ensure effective and efficient provision of services, keep full confidentiality of all aspects of the assignment; manage information flows and follow-up on deadlines and commitments made.
• Ensure dignity of subjects, particularly in the context of children and vulnerable groups.
• Be available for several rounds of editing depending on the feedback.
• Conduct all work independently, in accordance with professional standards. This includes working from their own office and using their own hardware and software equipment.

Responsibilities of UNICEF:

• UNICEF will provide all details pertaining to the activity and the requirements.
• UNICEF will orient the consultant on UNICEF’s branding and production guidelines.
• Consultants may be required to work on Saturdays and Sundays, based on assignment requirements.

To qualify as a champion for every child you will have… 

• Completion of secondary education.
• At least three (3) years of professional experience in the relevant field (experience in a humanitarian context or with topics regarding the vulnerable groups is preferred), preferably in an international environment.
• Track record of high-quality graphic design content (proved by a portfolio)
• Demonstrated ability to produce high quality materials according to specified technical requirements in a past paced environment and changing conditions including short deadlines.
• Spoken and written fluent knowledge of Polish, and English is required; knowledge of Ukrainian or Russian is an asset.
• Previous relevant experience of working with a UN Agency, international organizations, international media, or donors is an asset.

For every Child, you demonstrate… 

UNICEF’s values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS). 

To view our competency framework, please visit  here. 

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

UNICEF offers reasonable accommodation for consultants/individual contractors with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment. 

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check. 

Remarks:  

Only shortlisted candidates will be contacted and advance to the next stage of the selection process. 

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws. 

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.