Cashier

JOB DESCRIPTION

Description

 

PIH JOB DESCRIPTION ( CASHIER )
Position Title:
Cashier
Reports to:
Accountant / Senior Accountant
Department:
Grants/ Finance
Liaises with
Supervises:
N/A
Work Location:
Monrovia
Employment Type:
Full Time
Position Overview:
Position Overview:
The position holder reports to the Monrovia Senior Accountant and Manages the bookkeeping and cash management function of PIH Monrovia Office consistent with generally accepted principles.
Duties and Responsibilities:
  • Manages Petty Cash system.
  • Reviews Payment Requests, for proper coding (Super code, fund, Program, and site), approval, etc.
  • Processes petty cash and check payments.
  • Receives and reviews petty cash-related requests/vouchers for cash disbursement or liquidation in full.
  • Ensures that supporting documents (cash receipts, vouchers, attendance sheets, travel documents, TORs, Event Reports, Trip Report, Email Communication, etc.) are accurate and orderly organized.
  • Prepares monthly petty cash reports in Field Connect.
  • Prepare accurate daily cash count for approvals.
  • Manages the safe ensuring safety at all times.
  • Works with Snr. Accountant to review and input Aps transactions in Omni.
  • Forward payment confirmations to sites and ensure receipts are collected.
  • Enters PIH Mobile Money into only Mobile Money Platform.
  • Collects and Deposit checks into PIH Bank account with supporting documentation.
  • Manages petty cash levels and ensures liquidity.

 

  • Manages petty cash advances and ensures timely liquidation.
  • Manages checks books and ensures they are kept in PIH safe.
  • Supports Snr. Accountant or Accountant to ensure invoices are collected and paid on time.
  • Collects, reviews, and makes cash advances, reimbursements, etc. payments to Monrovia Staff in line with PIH Internal policies and donor requirements.
  • Ensures hard copies of donor reports are photocopied and delivered on time.
  • Prepares weekly petty cash top-up requests.
  • Processes daily hire requests.
  • Ensure monthly payroll taxes are paid to relevant government agencies on time.

 

  • Logically file (hard copies and electronic) all financial and business documents of
  • Reviews and processes reimbursement in line with PIH and donor requirements and processes at the field level.
  • Liaise with grants and compliance to ensure procurement/purchases are made in compliance with donor requirements.
  • Supports donor-based and annual audits by locating and organizing requested documents.
  • Any task(s) as assigned by the Senior Accountant.
Success Factor
  • Attention to details
  • Demonstrate understanding of PIH’s overall mission.
  • Ability to be coachable.
  • Ability to work in teams and under pressure.
Academic qualification:
  • BBA in Accountant
  • At least three working experience in related field
Experience and Expertise:
  • Knowledge of international organizations/agencies’ and national financial regulations and procedures;
  • Has strong proficiency in mathematics

 

  • Ability to organize data and draft reports on daily, weekly and monthly basis
  • Capacity and capability of handling huge sum of money
  • Good computer skills in common word processing (MS Word), spreadsheet (MS Excel), and accounting software;
  • Good English language skills, both spoken and written


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4 months ago

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