Clinical Trials Administrative Assistant

Job id: 086425. Wage: £29,248- £32,181 each year, together with London Weighting Allowance.

Posted: 15 March 2024. Cut-off date: 24 March 2024.

Enterprise unit: Analysis Administration & Innovation. Division: KHP Scientific Trials Workplace.

Contact particulars:Sabeena Johal. [email protected]

Location: Multi Campus. Class: Skilled & Assist Companies.

Job description

The King’s Well being Companions Scientific Trials Workplace (KHP-CTO) is a collaboration between King’s Faculty London, Man’s and St Thomas’ NHS Basis Belief, King’s Faculty Hospital NHS Basis Belief and South London and Maudsley NHS Basis Belief. It’s set as much as present a single interface for these wishing to conduct medical trials throughout the accomplice organisations, and to make sure that there are widespread, environment friendly processes for the arrange and administration of medical trials.

We want to recruit a Scientific Trials Administrative Assistant, who can be an integral member of the King’s Well being Companions Scientific Trials Workplace Industrial staff. The publish holder will present administrative assist to the Kings Well being Companions Scientific Trials Workplace Industrial Crew in administration of the setup, governance and upkeep of business medical trials.

This publish can be provided on an indefinite contract.

It is a full-time publish – 100% full time equal.

Key tasks

Key goals

• To facilitate the gathering and preparation of documentation for the arrange and administration of  business medical trials, and amendments to such 
• To help in sustaining information of the medical trials portfolio of the companions organisations 
• To handle an e mail inbox 
• To add paperwork into EDGE and carry out high quality checks 
• To develop and preserve an understanding of prevailing laws, steering, greatest practices and GCP requirements concerning the conduct of medical trials 
• To make sure confidentiality of commercially delicate info 
• To make sure information safety imperatives are revered 
• To undertake such duties throughout the scope of the publish as could also be requested by line administration 

Communication & networking

• To speak with all departments with the Associate Organisations to help the Facilitator Crew  within the setup of and operating of business medical trials 
• To area routine enquiries to related member of the business staff 
• To offer fundamental recommendation on first steps to provoke trial arrange 
• To develop good relationships with investigators’ assist employees with King’s Well being Companions to  acquire swift responses for arranging conferences, acquiring signatures and so on. 

Resolution making, planning & downside fixing

• Apply an issue fixing method to help the Facilitator Crew within the decision of website  associated issues 
• To make use of their initiative to make sure that stakeholders are quickly put in touch with staff members 
• To work with the Facilitator Crew to organize, organise and take part in departmental conferences 
• To be accountable for coping with issues with gear and supplies at conferences 

Service supply

• To make sure confidentiality of commercially delicate info 
• To make sure information safety imperatives are revered 
• To help with the logistical elements of establishing and approval of business medical trials 
• Together with the Facilitator Crew, go to Investigators and their trial groups throughout the accomplice establishments to assist them within the conduct of top quality business medical trials by offering sensible help within the preparation of documentation, importing materials onto databases
• acquiring signatures and getting ready information as required.
• To be accountable for the receipt of medical trial amendments 
• To assemble research associated information and help with archiving in accordance with KHPCTO SOPs 
• To make use of an issue fixing method every time attainable 
• To assist the Facilitator Crew within the supply of downside fixing wherever attainable 
• To undertake such different duties throughout the scope of the publish as could also be requested by the pinnacle of division. 

Evaluation & analysis

• To enter and preserve trial information into the KHPCTO trials databases. 
• To run QC checks on KHPCTO Databases and alert line administration to patterns suggesting systematic errors 

Crew work, educating & studying assist

• To actively contribute to the Facilitator Crew and the broader KHPCTO, working flexibly as a member of each groups 

Sensory/bodily calls for & work atmosphere

• Workplace primarily based 
• Required to journey commonly throughout London to the varied websites 
• Required to journey nationally to attend conferences sometimes 
• Required to make use of a p.c. extensively 
• Required to enter information and add paperwork onto KHPCTO trial databases and to carry out 0′: examine

The above record of tasks is probably not exhaustive, and the publish holder can be required to undertake such duties and tasks as might fairly be anticipated throughout the scope and grading of the publish.

Expertise, data, and expertise

Important Standards

Educated to GCSE-level or equal 

Robust planning and organisational expertise together with the flexibility to prioritize and handle a number of duties 

Wonderful interpersonal expertise – tactful and capable of cope with a variety of individuals in an enthusiastic and useful method while being able to firmly sustaining insurance policies and laws 

Drawback fixing expertise – pragmatic and versatile method while sustaining insurance policies and laws. 

Robust pc expertise (proficient with MS WORD, Excel and web-based purposes) 

Dedication to a top quality tradition 

An expert manner and excessive moral requirements 

Proactive method 

Capability to know and performance within the completely different cultural environments of lecturers and medical academia 

Fascinating Standards

Understanding of medical terminology and apply 

Data of GCP full working data of native regulatory necessities for the conduct of medical trials. 

Understanding of Analysis Governance Framework, Ethics committee and Competent Authority approval processes 

Expertise acquired in administration position(s), ideally in both a pharmaceutical business or medical analysis setting, together with particular expertise of medical trial administration