CO CVA Programme Assistant / IM Clerk

***Due to the urgency to fill this role, applications will be reviewed on a rolling basis. Kindly note that the position might be filled before the vacancy announcement is closed; therefore, early applications are encouraged.***

The Opportunity – CO CVA Programme Assistant / IM Clerk

Post location: oPt Country Office – Ramallah

Contract Duration and Level of Effort: 1 year

ROLE PURPOSE:

The Country Office Cash and Voucher Assistance (CVA) Programme Assistant/ Information Management Clerk will be part of the CVA CO team and main responsibility to document and data collection related CVA Programs. As such, the incumbent is actively involved in data entry, data base management for Gaza and the WB programs. Responsibilities will include supporting beneficiary identification and registration processes, supporting secondary and primary data collection as well as managing the documentation and archiving of records related to beneficiaries and distributions in the relevant databases.

The CO CVA Programme Assistant/ IM Clerck under the supervision of the CO CVA Manager will support in data collection related to Financial Service Providers and updating the relative sheets. In addition, part of the role will focus on supporting the MEAL Specialist in generating reports and data for analysis, in addition to CVA data visualization and products. The role will be responsible for documentation of CVA related payments.

In times of major humanitarian emergencies, the CO CVA Programme/ IM Assistant may be required to adapt their working hours and responsibilities beyond the standard role profile to address urgent needs.

SCOPE OF ROLE:

Reports to: CO CVA Manager

Staff reporting to this post: None

Role Dimensions: oPt CO is a high complexity country, multi-member interest, with an annual budget of around $40+m, and 100+ staff. Currently the program is experiencing a growth in funding and complexity due to the war in Gaza.

KEY AREAS OF ACCOUNTABILITY:

Key Area : Program Implementation:

• Plan day-to-day follow up of activities implementation according to the plans in coordination with the CVA team and report on progress and any challenges encountered.
• Communication, including calling and sharing relative communications for WB HHs, to ensure high redemption rates.
• Conduct sensitization sessions with beneficiaries and non-beneficiaries on the voucher/ cash distribution process in different target areas close to beneficiaries’ homes and distribution points.
• Conduct regular field visits to coordinate, implement and monitor cash assistance activities, and collect data in accordance with the project’s needs.
• Contribute to developing beneficiary selection criteria and verification of beneficiary lists.
• Assist project team in communicating feedback to beneficiaries and other stakeholders when requested.
• Maintain and file project documents and correspondence.

Key Area 2: Data Management and Documentation

• Supports documentation and filing for both WB and Gaza.
• Enters data in Cash App/Power BI or relevant dashboards for CVA.
• Leads verification and registration processes for WB CVA.
• Supports CO-CVA PM in Data collection related to FSPs (FSP mapping etc)
• Supports CVA MEAL Specialist in generating reports, data for analyses etc.
• Supports CVA MEAL specialist for CVA data visualization and products.
• Documentation of CTAs documents for both WB and Gaza.
• Report and follow up with FSPs tickets in coordination with MEAL team.

Key Area 3: Monitoring, Evaluation, Accountability and Learning (MEAL)

• Support the monitoring of CVA projects implementation against the established indicators detailed in the projects Logical Framework.
• Ensure daily activities at the field level follow implementation guidelines.
• Conduct field visits and meetings with beneficiaries and vendors related to CVA Projects/ Programmes.
• Actively participate in the regular CVA projects related meetings.
• Assist in the documentation of CVA lessons learnt, best practice and case studies.

Key Area 4: COMMUNICATION

• Assist in the preparation and coordination for any field visits related to the CVA project activities.
• Support Advocacy, Media, and Communications (ACCM) team in content preparation success stories and case studies related to CVA Programming.

Key Area 5: General

• Contribute in and participate in response activities as per the early action plan and the direction of the line manager.
• Perform other responsibilities reasonable to level of skills and experience, in agreement with the line manager based on changing in operation environment and urgent organization needs.

In order to be successful you will bring/have:

QUALIFICATIONS

• University degree in Social Science or any equivalent field.

EXPERIENCE AND SKILLS

Essential:

• Experience at least 2+ year in programme implementation.
• Experience in development and humanitarian programmes for Vulnerable Children.
• Ability to manage a complex and diverse workload and to work to tight deadlines.
• Ability to work as part of a team as well as to work autonomously when required.
• Demonstrates good experience in using computerized programs.
• Excellent communication and interpersonal skills, team-oriented work style, interest and experience of working in a multicultural environment.
• Flexible and willing to work long working hours where necessary.
• Understanding of Save the Children’s vision, mission, and commitment to its objectives and values
• Excellent English and Arabic language skills, with proven capacity to write clear, concise and results-based project reports

Desirable:

• Experience in developing and managing databases.
• INGO experience is a plus.
• Valid driving license.
• Experience in CVA Programs

We offer a competitive package in the context of the sector. This role is offered on the basis of national terms and conditions.

Save the Children promotes a diverse and inclusive work environment, women and people with different abilities are strongly encouraged to apply.

The Organisation

Save the Children works in development and humanitarian contexts with children and partners to help families, communities, and governments identify and use innovations to ensure all children survive, learn and are protected.

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.