Consultant (Events Management and Grant Coordinator), End Violence Against Children (EVAC), Hosted Fund, Remote, 8 months, REQ#570869

Safe Online is seeking an experienced professional to work with a dynamic team in a global context to help expand its reach and engagement, and contribute to the generation and dissemination of learning, knowledge and solutions to make the internet safe for children. The events management and grants coordinator will work closely with the Safe Online team and other colleagues as necessary (e.g. Knowledge Management and Advocacy, Communications, Admin, Finance, Grant Manager).

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. 

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. 

And we never give up. 

For every child, Care. 

Safe Online is a unique public-private coalition launched by the UN Secretary-General in July 2016 to accelerate progress towards SDG 16.2: ending all forms of violence against children by 2030. Safe Online convenes partners that collaborate globally to raise awareness, catalyse leadership commitments, mobilise new resources, promote evidence-based solutions and innovation, and support those working to end all forms of violence, abuse, and neglect of children. Safe Online connects and facilitates collective evidence-based advocacy, especially to keep children safe in communities, online, and in and through schools, while the integrated Fund is a flexible funding vehicle that identifies new and emerging challenges to SDG 16.2, funds innovative initiatives that have the potential to replicate and scale, and generates data, evidence, and learning to inform policy and increase the impact of programmes.

From its inception in 2016 until December 2022, Safe Online has raised more than US$ 100 million for the Safe Online portfolio from the UK Home Office, Human Dignity Foundation, Technology Coalition, and the Oak Foundation. By December 2023, it has awarded more than US$77 million in capacity building, tools, programmes, and technologies to prevent and respond to online child sexual exploitation and abuse (CSEA), through more tan 100 projects with impact in over 85 countries.

How can you make a difference? 

With a growing investment portfolio, Safe Online continues to evolve its strategy to better support the collective impact of its portfolio of grantees and lay the foundations for systemic change at scale, all with a view to making the internet safe for children. With these events, Safe Online will further invest in strengthening collaboration, learning, advocacy and creating new partnership opportunities to strengthen grantees’ knowledge and capacity to both prevent and respond to online CSEA. The main objective of the events is to co-create with grantees and partners a body of collaborative knowledge and shared lessons and solutions, while fostering a culture that values innovation and collaboration as a resource for growth and success. The events also aim to increase leverage by connecting grantees and partners with new resources and collaborators, including donors and industry, and to strengthen the role of Safe Online as a critical player in the field.
Safe Online is seeking an experienced professional to work with a dynamic team in a global context to help expand its reach and engagement, and contribute to the generation and dissemination of learning, knowledge and solutions to make the internet safe for children. The events management and grants coordinator will work closely with the Safe Online team and other colleagues as necessary (e.g. Knowledge Management and Advocacy, Communications, Admin, Finance, Grant Manager).

DESCRIPTION OF ASSIGNMENT

Event Schedule Overview

Event	Timeline	Format	Location	Travel Required
TrustCon / Tech Coalition Child Safety Track	22-24 June 2024	1-day workshop in-person	San Francisco	No
Summit of the Future Safe Online related event	22-23 September 2024	Session at summit	New York City, USA	No
Tech Coalition Initiate Hackathon	30 September – 2 October 2024	1.5-day workshop in-person	London, United Kingdom	No
Safe Online Date Forum	2nd week of October (tentatively) 2024	2-day workshop in-person	London, United Kingdom	No
Safe Online Regional Network Forum in the Latin and Central American region	5 November 2024	1-day workshop in-person	Bogota, Colombia	Yes
Event on online violence against children at the margin of the WHO Ministerial Conference on 7-8 November	6 November 2024	1-day event in-person	Bogota, Colombia	Yes
WPGA Global Summit	4-5 December 2024	2 days in-person	Abu Dhabi United Arab Emirates	No

If more or less events are required, Safe Online and the consultant will negotiate a contract amendment to remove or add those events into the deliverables of this consultancy assignment.

Key deliverables:

1. The Events Management and Grants Coordinator will be required to:
2. Produce an Implementation plan (including outline, key activities, leads, timeframes, etc.)
3. Produce a Budget plan designed, regularly updated and wrapped after the events
4. Design, submission, tracking and archiving of invitations, annexes, forms, etc.
5. Logistic coordination regarding venues, transportation, accommodation bookings, receptions, etc.
6. Production of administrative tools for the events (attendance lists, name tags, feedback forms, etc.)
7. Coordination of planning meetings (including administrating invitations, agenda, minutes, etc.)

Management and coordination of assignment 
The consultant will work remotely and will be supervised by the Knowledge Management and Advocacy Specialist and the Industry and Data Lead, in close coordination with the Fund Chief. The consultant will work closely with the rest Safe Online team, including the Communications Specialist, Finance and Budget Specialist, Snr. Administrative Associate, and the Grant Portfolio Specialist. 

Please note that members of the Safe Online team are based in New York, Tunis, Phnom Penh, San Francisco, Geneva, and Madrid. While effort will be made to conduct meetings during working hours in the location of the Consultant, she/he will be asked for reasonable flexibility in their schedule, depending on their location.  

Payment plan 
Payment is available upon completion of deliverables as per the following timeline, approved by the Supervisor:

DELIVERABLE	FORMAT	ESTIMATED NUMBER OF DAYS	DEADLINE
1. Implementation plan (including outline, key activities, leads, timeframes, etc.) and Budget plan designed and implemented for the events	Spreadsheet and Word documents	5	By 15 June 2024
2. Review and analysis of the 2024 Annual Reporting Process	Spreadsheet and Word documents	20	By 30 June 2024
3. Design and submission of technical resources (e.g. invitations, annexes, forms) as well as administrative tools for the events (e.g. attendance lists, name tags, workbook, feedback forms, reports)	Word documents, Spreadsheets and Forms	20	By 31 July 2024
4. Continued tracking and archiving of technical resources and administrative tools for the Summit of the Future Safe Online related event	Word documents, Spreadsheets and Forms	15	By 30 September 2024
5. Continued tracking and archiving of technical resources and administrative tools for the Safe Online Data Forum in October 2024	Word documents, Spreadsheets and Forms	15	By 15 October 2024
6. Continued tracking and archiving of technical resources and administrative tools for the Safe Online Regional Network Forum for its grantees working in the Latin and Central American region on 5 November 2024	Word documents, Spreadsheets and Forms	15	By 10 November 2024
7. Continued tracking and archiving of technical resources and administrative tools for the High-level event on online violence against children hosted by Safe Online in partnership with WPGA on 6 November 2024	Word documents, Spreadsheets and Forms	15	By 10 November 2024
8. Continued tracking and archiving of technical resources and administrative tools for the an event on online violence against children hosted by Safe Online on the sidelines of the WGPA Summit 4-5 December	Word documents, Spreadsheets and Forms	10	By 10 December 2024
TOTAL ESTIMATED WORKING DAYS		115

To qualify as an advocate for every child you will have… 

• A university degree (Bachelors or equivalent) in social sciences, international relations, public administration, communications, journalism, and related fields. A relevant combination of academic qualifications and experience may be accepted in lieu of an university degree.
• A minimum of 2 years of progressively responsible and relevant professional work experience in international relations, communications, campaigns, event management or a parallel field.
• A minimum of 2 years of progressively responsible and relevant professional work experience in the areas of grant and project management, preferably in the international development sector and child protection. Experience in child online protection will be considered a strong asset.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) is an asset.

DESIRED REQUIREMENTS

• Strong organizational and process-management skills and a keen ability to deliver against multiple priorities and deadlines, as well as monitor multiple tasks and actors, and keep people on task.
• Strong knowledge of Excel and PowerPoint and proficiency in preparing detailed spreadsheets and creating presentation decks.
• Strong written and verbal communications skills in English is required; knowledge of Spanish, French, and/or other UN languages is desirable.
• Ability to work in a diverse, multicultural, and highly collaborative environment.
• A positive, self-starting, can-do attitude and a track record of getting things done at volume.
• Confidence, diplomacy and savvy in engaging with external partners and stakeholders.
• A clear understanding of Safe Online’s mission, values and ways of working. Experience in child online protection Will be considered a strong asset.
• Eligibility and ability to travel to the locations specified in this ToR to attend the events is mandatory.

For every Child, you demonstrate… 

UNICEF’s values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS). 

 To view our competency framework, please visit  here. 

 UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

UNICEF offers reasonable accommodation for consultants/individual contractors with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment. 

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check. 

Remarks:  

Only shortlisted candidates will be contacted and advance to the next stage of the selection process. 

Applications submitted without a financial proposal will not be accepted.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws. 

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.