Consultant – Logistics and Information System Associate, DFAM, New York Headquarters

UNICEF works in among the world’s hardest locations, to achieve the world’s most deprived kids. To avoid wasting their lives. To defend their rights. To assist them fulfill their potential. 

Throughout 190 international locations and territories, we work for each little one, in every single place, daily, to construct a greater world for everybody. 

And we by no means hand over. 

For each little one, hope..

The elemental and first mission of UNICEF is to advertise the rights of each little one, in every single place, in every thing the group does — in packages, in advocacy and in operations. The fairness technique, emphasizing probably the most deprived and excluded kids and households, interprets this dedication to kids’s rights into motion.  The position of the Division of Monetary and Administrative Administration ( DFAM) is to safeguard the monetary assets entrusted to UNICEF for the survival, improvement, and safety of the world’s kids by sustaining and bettering the monetary and administrative programs and procedures to make sure environment friendly and cost-effective and clear utilization of the assets. To that finish, the Administrative Administration Companies Part in DFAM is searching for a brief assist from an skilled admin workers to fill a spot and carry out particular admin duties listed on this TOR to assist the Environmental Sustainability and Inclusion Unit (ISO), managing the acquisition and supply of sensible power meters to nation workplaces, working in  the Environmental Footprint Accessibility Evaluation Instrument (EFAAT), including/eradicating/altering customers and websites, and following up with international locations workplaces for well timed submission of their emissions information in EFAAT. This may enhance the standard information in EFAAT and subsequently contribute to generate well timed and correct carbon emissions information to allow UNICEF to attain its carbon discount objectives. As well as, the output of the marketing consultant will have an effect on the local weather neutrality as information entered in EFAAT might be extra correct, subsequently resulting in getting correct bill from the United Nations Framework Conference on Local weather Change (UNFCCC) as a part of the offsetting the unavoidable carbon emissions

The important thing goal of this project is to assist the ISO and Journey Groups respectively in supporting the implementation of supply of sensible power meters to nation workplaces and updating information within the EFAAT, then liaising with workers in 19 Divisions in New York HQ to make sure well timed motion of submission of receipts/supporting paperwork to shut open Journey Authorizations (TAs).

How are you going to make a distinction? 

Below the supervision of the Officer in Cost (OIC) of the Administrative Administration Part of the Division of Monetary and Administrative Administration, the marketing consultant might be required to:

• Coordinate with Normal Companies Unit to obtain and disburse sensible power meters to nation workplaces via the UN pouch.
• Help the Eco Effectivity Unit crew with distributors and consultants bill processing.
• Help Greening and Accessibility Funds (GRAF) disbursement, talk with nation workplaces and replace the information.
• Observe up with nation workplaces to submit progress report and ICON tales for accomplished Greening and Accessibility Fund initiatives.
• Replace Groups and Communication SharePoint websites.
• Including/eradicating/altering customers and websites in EFAAT.
• Evaluation person entry to websites and assist with updating the EFAAT questionnaires.
• Well timed and environment friendly assist to Journey Unit; reaching out to vacationers of NYHQ Divisions to assist cut back open journeys and excellent journey claims.
• Conduct evaluation of EFAAT performance to find out suitability of automated switch of journey information from SAP into EFAAT.
• Help Archives Unit within the procurement technique of software program acquisition for Archives Unit by piggybacking with the UN Workplace in Geneva ’s Lengthy Time period Settlement (LTA) /Contract, guaranteeing required clearance from Info Safety and Information Safety & Privateness and Contract signing with distributors.

Duties: 

Help disbursement of sensible power meters to 50 international locations and well timed processing of vendor invoices (No less than 50 workplaces). Guarantee SharePoint website repeatedly up to date in coordination with Head of Models. Help AMS and handle Satellite tv for pc workplaces, together with upkeep of database and well timed processing of invoices

Help well timed EFAAT information reporting, talk with workplaces, Including /eradicating/altering customers, and websites in EFAAT. Evaluation person entry to websites and assist with updating questionnaires.  Observe up to make sure all International locations Workplaces report in EFAAT.

Help GRAF funds disbursement, talk with workplaces and replace the crew’s information. Observe up with workplaces to submit progress experiences and ICON tales for accomplished GRAF initiatives

Present technical assist within the secondary bidding course of for the implementation of photo voltaic leasing LTA.

Conduct evaluation of EFAAT performance to find out suitability of automated switch of worldwide journey information from SAP into EFAAT, and assist Journey Unit to well timed and effectively course of claims and open Journey Authorizations (TAs). Talk with workplaces to promptly submit journey receipts. Liaise with the journey crew to finish the TA course of.

Help procurement technique of acquisition of software program in Archives Unit.

To qualify as an advocate for each little one you should have… 

• An first college diploma is Info Administration Methods;  Logistics; Provide Chain; Monetary Administration; is required. 
• A minimal of seven (7) years of related expertise in administrative work in procurement, logistics, info administration system. An expertise in optimization of enterprise processes is a plus.
• Good data of Microsoft.
• Information of UN Enterprise Useful resource Planning (SAP) is extremely fascinating.
• Earlier work expertise with different UN entities on related issues (Provide chain, Info System, IT, procurement, logistics, information administration, journey, finance), is extremely fascinating.
• Possess good analytical, communication, and advocacy expertise.
• Reveal the flexibility to work in a multi-cultural setting and set up harmonious and efficient working relationships each inside and outdoors the group.
• Fluency in English is required, data of different UN language is extremely fascinating.
• The applicant will need to have a authorized standing within the US and is permitted to work.   
• The applicant will need to have proof of medical insurance coverage masking the period of the project

For each Youngster, you reveal… 

UNICEF’s values of Care, Respect, Integrity, Belief, Accountability, and Sustainability (CRITAS). 

To view our competency framework, please go to  here. 

UNICEF is right here to serve the world’s most deprived kids and our international workforce should mirror the variety of these kids. The UNICEF family is committed to include everyone, no matter their race/ethnicity, age, incapacity, gender id, sexual orientation, faith, nationality, socio-economic background, or another private attribute.

UNICEF gives reasonable accommodation for consultants/particular person contractors with disabilities. This will likely embody, for instance, accessible software program, journey help for missions or private attendants. We encourage you to reveal your incapacity throughout your utility in case you want affordable lodging in the course of the choice course of and afterwards in your project. 

UNICEF has a zero-tolerance coverage on conduct that’s incompatible with the goals and aims of the United Nations and UNICEF, together with sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF additionally adheres to strict little one safeguarding rules. All chosen candidates might be anticipated to stick to those requirements and rules and can due to this fact endure rigorous reference and background checks. Background checks will embody the verification of educational credential(s) and employment historical past. Chosen candidates could also be required to supply extra info to conduct a background examine. 

Remarks:  

Solely shortlisted candidates might be contacted and advance to the following stage of the choice course of. 

People engaged underneath a consultancy or particular person contract won’t be thought-about “workers members” underneath the Workers Rules and Guidelines of the United Nations and UNICEF’s insurance policies and procedures, and won’t be entitled to advantages supplied therein (corresponding to depart entitlements and medical insurance coverage protection). Their situations of service might be ruled by their contract and the Normal Circumstances of Contracts for the Companies of Consultants and Particular person Contractors. Consultants and particular person contractors are liable for figuring out their tax liabilities and for the cost of any taxes and/or duties, in accordance with native or different relevant legal guidelines. 

The chosen candidate is solely accountable to make sure that the visa (relevant) and medical insurance required to carry out the duties of the contract are legitimate for the whole interval of the contract. Chosen candidates are topic to affirmation of fully-vaccinated standing in opposition to SARS-CoV-2 (Covid-19) with a World Well being Group (WHO)-endorsed vaccine, which have to be met previous to taking on the project. It doesn’t apply to consultants who will work remotely and should not anticipated to work on or go to UNICEF premises, programme supply places or immediately work together with communities UNICEF works with, nor to journey to carry out capabilities for UNICEF in the course of their consultancy contracts.