Coordinator, Consular Relations & Administrative Support

Place description

Place Title:  Coordinator, Consular Relations & Administrative Assist

Schedule:  Non permanent (by way of April 2025), 20-30 hours/week.  Hybrid (2-3 days/week in workplace)

Location: DC (Foggy Backside)

Division: Authorities Relations, Workplace of the Chairman

Experiences to:  Vice President, Authorities Relations, Workplace of the Chairman

Place Abstract: 

The Particular Olympics Authorities Relations group is in search of a Coordinator, Consular Relations & Administrative Assist to hitch them at Particular Olympics’ headquarters workplace in Washington, DC to help the consular relations part of its portfolio and in addition to its administrative capabilities.

The Particular Olympics Authorities Relations division educates and mobilizes governments to undertake inclusive insurance policies, plans, and practices, and commit sources to Particular Olympics Packages and actions. The purpose of the division is to advance the rights and alternatives of individuals with mental disabilities world wide, creating cultures of inclusion and acceptance the place individuals with mental disabilities have equitable entry to sources and companies and are full contributors of their communities.

The Coordinator, Consular Relations & Administrative Assist will help visa, passport, and embassy outreach efforts for Particular Olympics Worldwide occasions – primarily for the 2025 World Winter Video games in addition to for Particular Olympics-hosted occasions, conferences, and trainings and for these touring internationally for official Particular Olympics enterprise or competitors. This work will embrace coordinating requests for help, managing inside workflows, drafting correspondence, and supporting awareness-raising efforts about Particular Olympics and the World Video games within the diplomatic neighborhood. Additional, the person on this place will even present administrative help to the division, together with scheduling, coordinating follow-up, and serving to to keep up data.

Main Duties: 

Assist the Authorities Relations group’s journey visa, passport, and embassy outreach efforts, together with these associated to the 2025 World Winter Video games in Torino, Italy. Duties embrace:

• Managing incoming inside requests for visa and passport help and coordinating achievement of requests for help;
• Drafting numerous forms of visa letters based mostly on templates;
• Conducting outreach to embassies and consulates;
• Researching and preserving monitor of embassy and consulate contact and deal with data;
• Coordinating supply of visa letters internally;
• Intently monitoring points and sustaining data;
• Populating pre-departure e mail templates to ship to vacationers or occasion leads; and
• Supporting situation decision efforts as obligatory.

Present administrative help to the Authorities Relations group together with:

• Scheduling and coordinating conferences;
• Managing observe up and motion objects from conferences;
• Drafting paperwork, briefing supplies, and slide decks;
• Aiding with managing and updating the division’s monitoring and monitoring techniques; and
• Different duties as assigned.

{Qualifications}

The perfect candidate:

• Has a bachelor’s diploma (most well-liked), or equal mixture of coaching and expertise;
• Has glorious writing abilities;
• Has distinctive organizational abilities, pays consideration to element, and may prioritize and handle a number of duties/initiatives with competing deadlines;
• Is a self-starter, prepared to take initiative;
• Has robust interpersonal abilities and talent to work successfully with people from a variety of cultures {and professional} backgrounds;
• Can work properly independently and below strain;
• Is solution-oriented and has a willingness to resolve essential points creatively;
• Is prepared to be taught new techniques or expertise platforms;
• Has robust analysis abilities; and
• Is excited about U.S. and international authorities affairs.
• Expertise with Smartsheet and Salesforce (or related forms of platforms) and Microsoft Workplace merchandise are a plus however not required.

Particular Olympics offers equal employment alternatives to all staff and candidates for employment and prohibits discrimination and harassment of any kind with out regard to race, coloration, faith, age, intercourse, nationwide origin, incapacity standing, genetics, protected veteran standing, sexual orientation, gender identification or expression, or every other attribute protected by federal, state or native legal guidelines.

This coverage applies to all phrases and circumstances of employment, together with recruiting, hiring, placement, promotion, termination, layoff, recall, switch, leaves of absence, compensation and coaching.

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