Country Supply Manager-Yemen

INTERSOS is an unbiased humanitarian group that assists the victims of pure disasters, armed conflicts and exclusion. Its actions are primarily based on the rules of solidarity, justice, human dignity, equality of rights and alternatives, respect for range and coexistence, paying particular consideration to probably the most susceptible folks.

Phrases of reference

Job Title: Nation Provide Supervisor

Code: SR-35-9295

Obligation station: Roving Aden & Sana’a

Beginning date: 02/05/2024

Contract period: 6 months

Reporting to: Nation Logistics & Provide Coordinator

Supervision of: Provide Group

Sort of Obligation Station: Non-family responsibility station

Normal context of the venture

In 2023, Yemen stays on of the world’s largest humanitarian disaster and support operation. Over 8 years of battle and armed battle killed and injured tens of 1000’s of civilians, inflicting immense struggling for the Yemeni folks. The financial system and the foreign money continued to break down as international reserves had been depleted and the federal government was unable to subsidize meals and different commodities for which Yemen is 90% import-reliant. The scenario was exacerbated by the worldwide COVID-19 turndown which led to a pointy drop in remittances, the most important supply of international foreign money and a lifeline for a lot of households the place 80% of individuals reside beneath the poverty line. In consequence, hundreds of thousands extra folks can’t afford to fulfill their primary wants. A gas disaster within the North, a part of a dispute over the usage of revenues, led to continual gas shortages and value hikes. Authorities capability to commonly pay salaries and pensions to public staff has been hindered and public companies have been degraded. Yemen can be susceptible to pure hazards. Heavy rains and flooding commonly devastate communities, inflicting deaths and accidents, once more destroying infrastructure and livelihoods, and rising illnesses unfold and displacement. The influence of the drivers of the disaster is most seen within the rising threat of famine and acute extreme malnutrition, illness outbreaks, battle casualties, pressured displacement (4 million IDPs) and reversal of previous improvement beneficial properties. As well as, the conduct of the events to the battle has had a profound influence on the help operation – notably humanitarian entry, support supply and unbiased knowledge assortment/assessments.

INTERSOS works in Yemen since 2008, initially targeted on safety programming for Somali refugees. Step by step, INTERSOS advanced with a elevating scope by way of inhabitants goal teams, geographical span and sectors. INTERSOS works immediately in Sana’a, Aden, Hadramout, Shabwa, Taiz, Ibb, Hajja, and Lahj; and newly in Abyan in 2021, with additional outreach and protection in different governorates by native companions and/or authorized community attorneys. INTERSOS is implementing multi-sector and built-in programming, with its principal sectors being safety, built-in health-nutrition, livelihoods, and WASH.

Normal goal of the place

Accountable for the proper planning, implementation and monitoring and administration of the provision chain actions and sections (order processing, procurement, warehouse and transport, and customs), in accordance with INTERSOS protocols, requirements, and procedures to be able to contribute to an environment friendly operating of the mission.

Fundamental duties and duties

Coordination and assist

• Take part actively within the definition and monitoring of annual venture planning and budgets and the Emergency Preparation Plan, defining methods and advising the Logistics Coordinator within the translation of the recognized wants into aims, priorities, and assets wanted for intervention
• Handle the provision sections on the coordination stage: order processing, procurement, warehouse (log and med), transport scheduling, and customs actions in coordination with the Nation Logistics and Provide Coordinator and Base Logistics Officers. Coordinate communication strains and practical hyperlinks between the provision and Finance and Medical departments
• In collaboration with the Nation Logistics and Provide Coordinator, outline the Warehouse and Inventory Administration actions and plan the annual finances to be able to determine and optimize the response to the wants of the mission and the focused inhabitants

Logistics Info Administration

• Make sure that knowledge reported in INTERSOS Logistics software program (IMP & IMS) are appropriately used and correct. Present coaching to employees if required.

Provide-chain and Procurement Administration

• Outline, monitor, consider, and make sure the implementation of the mission’s methods and general provide actions, making changes in line with INTERSOS requirements, protocols, and procedures. This contains guaranteeing the next:
• Assure the respect of INTERSOS and donor procurement insurance policies and procedures
• Create the web Procurement Plan for IMP
• Guarantee a clean operating provide administration in IMP (Buy Request Administration) and respect for the applied provide procedures
• Stabilize provide actions inside common and emergency interventions of the tasks and handle area visits frequently to supply everlasting assist to the direct and oblique provide stakeholders
• Validate the usage of the supply-related third events (suppliers, transport corporations, freight forwarders, and so on.) proposed by the Provide Assistants, along with the technical referents when wanted
• Draft tender paperwork in coordination with the Nation Logistics Coordinator
• Preserve INTERSOS nation/base pre-qualified record
• Apply SOP 37, SOP 38, and SOP 39.
• Plan, coordinate, and supervise the each day actions of the provision sections and outline their stage of precedence. Implement the satisfactory instruments and procedures
• Plan and collaborate with the International Provide Workplace on Worldwide Procurement processes. Comply with up on the cost to suppliers in coordination with Regional Finance Coordinators and the GSO
• Monitor the Warehouse and Inventory Administration actions, observe up on the medical and logistics shares, guarantee compliance with INTERSOS requirements, protocols and procedures, and report back to the road supervisor on creating the continued programmes. This contains the next actions:
• Guarantee all gear and premises are tailored to the right storage of products in compliance with the shopper’s necessities and good distribution practices
• Guarantee the right bodily and administrative administration of the merchandise contained in the warehouse in collaboration with the inventory house owners (SOPs, move administration, warehousing instruments, inventories…) and assure the applying of the SOP in pharmacy administration
• Guarantee the security and safety of products and folks inside and out of doors the premises below his accountability
• Analyze month-to-month/quarterly warehouse knowledge, determine issues, and suggest options to line managers, inventory house owners, and pharmacist
• Oversee common stock checks each quarter

Human Assets Administration

• Consider the workload of provide and warehouse employees and the efficiency, proposing re-dimensioning the place crucial
• Plan, supervise, and implement, in shut coordination with the HR division, the related processes (recruitment, coaching, briefing/debriefing, efficiency analysis, detection of potential, improvement, and inside communication) of the employees below his/her accountability to make sure each the sizing and quantity of data required
• Carry out some other duties particular to his space of specialty, in line with the road supervisor.

Required profile and expertise

Schooling

• Diploma and specialization in Logistics/Provide Chain

Skilled Expertise

• Minimal of two years of expertise in provide chain administration and within the group of provide administration and procedures.
• Fascinating confirmed understanding of INTERSOS Area Logistics (common information of INTERSOS gear and kits in accordance to the character of the venture).
• Expertise with different INGOs.

Skilled Necessities

• Mission language important. Native working language fascinating.
• Important laptop literacy (phrase, excel, and Web).
• Excessive stage of integrity and understanding of procurement ethics.
• Planning and organizational expertise and skill to fulfill deadlines.
• Outcomes and high quality orientation.

Languages

• English obligatory.
• Arabic shall be an added worth.

Private Necessities

• Negotiation expertise, communication, and interpersonal expertise.
• Analytical pondering & determination making.
• Individuals administration and improvement.
• Flexibility and adaptableness.
• Outcomes and high quality orientation.
• Teamwork and cooperation.
• Dedication to INTERSOS rules.
• Service orientation.
• Initiative.