Scotiabank
Job title:
Department Administrator (12-month Contract)
Company
Scotiabank
Job description
Requisition ID: 212578Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.Please note this job posting will be active until January 3, 2025 to account for the holiday season. Applications will be reviewed in January 2025.As the Department Administrator, you will contribute to the overall success of the Retail Credit Risk department by ensuring centralized routine tasks are executed in an expeditious and professional manner, completed in line with the team’s business strategies and objectives. You will also ensure all activities conducted are in compliance with governing regulations, internal policies and procedures.Is this role right for you? In this role, you will:Coordinate activities for the successful onboarding of new employees to the departmentOrder all technology, request access and permissions as directed by the hiring managerProvide a positive onboarding experience, using strong customer service skills and leveraging institutional knowledge to provide resources and support to new hiresDraft and distribute announcements for new hires and employee’s departing the teamSupport effective resource management by maintaining accurate organizational charts for the Retail & Small Business Risk Canada departmentMaintain distribution lists for Retail Credit Risk Canada to support department communicationsManage access to Retail Credit Risk databases/tools (ie. Altair, Equifax Client Central)Monitor, review, and obtain executive approval for standard expenditures to ensure the activities of the department are conducted within established budgetsPrepare and submit expense reports, in line with Expense PoliciesProcess invoices and accruals, in line with Expense PoliciesCentrally process ongoing department expenses (ie. Phone bills) and manage the department’s Rogers accounts adding, transferring, and removing users as neededDemonstrate strong working knowledge of expense policies and managementComplete all duties in a timely and professional manner, proactively communicating with staff and stakeholdersSupport the preparation, consolidation, and distribution of routine key strategic reporting, including materials for the Leadership Team meetings, quarterly strategic goal dashboards, townhall materials etc. ensuring that resources are of a high quality and distributed in a timely mannerAct as Secretary on the Synergy for Success committee, scheduling meetings, taking meeting minutes and tracking action items and commitmentsSupport successful delivery of team events and training by scheduling, soliciting information and topics in advance, consolidating and distributing materials, sourcing materials and supplies (as needed), and providing support during the eventSupport the successful execution of specific projects by completing administrative activities, including attending internal coordination and project meetings, documenting meeting minutes, communicating with team members and stakeholders, requesting information, and following-up as requiredOversee and maintain the Retail Credit Risk SharePoint and Viva Engage pages, and the Retail Credit Risk Canada SharePoint page, ensuring information published is accurate and content is up-to-dateBe an approachable presence in the department, assisting department members as needed, contributing to the overall success of the departmentDo you have the skills that will enable you to succeed in this role? We’d love to work with you if you have:Previous experience with department administration and coordinationStrong experience with expense processing and reportingStrong computer skills, including working knowledge of SharePoint, MS Office applications (Word, PowerPoint, Excel, Visio) and MS TeamsExcellent communication and interpersonal skills, with the ability to work effectively in a team and with senior leadersStrong time management and organization skills with a high level of attention to detailA high level of discretion required when dealing with confidential mattersExcitement and willingness to learn new processes and toolsComfortability working in a hybrid work environmentLocation(s): Canada : Ontario : TorontoScotiabank is a leading bank in the Americas. Guided by our purpose: “for every future”, we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please . Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.
Expected salary
Location
Toronto, ON
Job date
Thu, 19 Dec 2024 00:00:33 GMT
To help us track our recruitment effort, please indicate in your email/cover letter where (globalvacancies.org) you saw this job posting.