Department Administrator, Faculty of Science

University of Calgary

We wish to take this chance to acknowledge the normal territories of the folks of the Treaty 7 area in Southern Alberta. The Metropolis of Calgary can be house to Métis Nation of Alberta, Districts 5 and 6.

Place Overview

The division of Analysis and Administrative Companies within the College of Science is at present in search of a Full-time Common Division Administrator.

Reporting to the Supervisor, Analysis and Administrative Companies, the Division Administrator is answerable for offering administrative assist which contains sustaining the reception space and common workplace area,answering and triaging inquiries from guests, file upkeep, and logistical coordination of conferences, working teams, and occasions.

Place Description

Abstract of Key Obligations (job features embody however usually are not restricted to):

  •  Promote a optimistic environment making certain guests expertise a optimistic, useful, and welcoming setting.
  • Distribute and preserve database of keys issued to Graduate College students, College members, andvisitors in addition to sustaining CO-200 card swipe entry and constructing entry.
  • Foster and preserve cooperative and trusting relationships with stakeholders (each inner and exterior) with a purpose to present seamless and environment friendly assist.
  • Present administrative assist resembling printing, scanning, shredding, room bookings, provide ordering, assembly minutes and upkeep.
  • Submission and observe up of all Amenities Upkeep (Archibus) requests, phone installs and so on.
  • Set up recordsdata on LAN, OneDrive and bodily recordsdata.
  • Present administrative assist for the sessional hiring course of, together with doc assortment, supply letter creation/distribution, TBH.
  • Present suggestions to realize effectivity in administrative processes .
  • Handle and implements orientation and onboarding and off-boarding processes (for instance, entry to UCIDs, e mail, studying administration system, keys, telephones) together with coordination.
  • Participation within the orientation days.
  • Present documentation of suggestions gathered via exit interviews with a purpose to assist the event and implementation of a strategic plan to extend retention of workers.
  • Assist occupational well being and security documentation necessities and associated monitoring of data at hiring and ongoing.
  • Preserve information and recordsdata to make sure that info is as up-to-date as attainable, recognizing that this info have to be stored correct and present to be used by others.

{Qualifications} / Necessities:

  • Minimal 3 years administrative expertise required.
  • Expertise working in a big, dynamic crew with confirmed private effectiveness and productiveness.
  • Glorious interpersonal and communications abilities required.
  • Robust organizational abilities and skill to deal with a number of duties and duties concurrently required.
  • Capacity to assume critically and creatively below strain whereas exercising good judgement.
  • Artistic, revolutionary, and versatile.
  • Intermediate laptop abilities together with MS Workplace Suite (together with Phrase, Outlook, PowerPoint, and Excel).
  • Expertise interacting with and supporting college students is taken into account an asset.
  • Earlier expertise with PeopleSoft, Orbis, QLess, Purecloud, Qualtrics is an asset.
  • Expertise with net content material administration programs might be thought-about an asset.
  • Information of college insurance policies and procedures related to the portfolio supported is most well-liked.

Software Deadline:  November 26, 2023

We wish to thank all candidates upfront for submitting their resumes. Please notice, solely these candidates chosen to proceed on via the choice course of might be contacted.

Extra Info

This place is a part of the AUPE bargaining unit, and falls below the Operational/Admin Job Household, Part 2.

To search out out extra about administration and workers alternatives on the College of Calgary and all we’ve got to supply, view our Administration and Employees Careers web site . For extra info go to Careers within the College of Science.

The College strongly recommends all college and workers are totally vaccinated in opposition to COVID-19.

Concerning the College of Calgary

UCalgary is Canada’s entrepreneurial college, situated in Canada’s most enterprising metropolis. It’s a prime analysis college and one of many highest-ranked universities of its age. Based in 1966, its 36,000 college students expertise an revolutionary studying setting, made wealthy by analysis, hands-on experiences and entrepreneurial pondering. It’s Canada’s chief within the creation of start-ups . Begin one thing right now on the College of Calgary. For extra info, go to .

The College of Calgary has launched an institution-wide Indigenous Technique committing to making a wealthy, vibrant, and culturally competent campus that welcomes and helps Indigenous Peoples, encourages Indigenous neighborhood partnerships, is inclusive of Indigenous views in all that we do.

As an equitable and inclusive employer, the College of Calgary acknowledges {that a} numerous workers/college advantages and enriches the work, studying and analysis experiences of your complete campus and better neighborhood. We’re dedicated to eradicating boundaries which have been traditionally encountered by some folks in our society. We attempt to recruit people who will additional improve our range and can assist their educational {and professional} success whereas they’re right here. Particularly, we encourage members of the designated teams (ladies, Indigenous peoples, individuals with disabilities, members of seen/racialized minorities, and numerous sexual orientation and gender identities) to use. To make sure a good and equitable evaluation, we provide lodging at any stage throughout the recruitment course of to candidates with disabilities. Questions relating to [diversity] EDI at UCalgary might be despatched to the Workplace of Fairness, Variety and Inclusion ([email protected] ) and requests for lodging might be despatched to Human Assets ([email protected] ).

Do you’ve gotten most however not all of the {qualifications}? Analysis present that ladies, racialized and visual minorities , and individuals with disabilities are much less more likely to apply for jobs until they meet each single qualification. At UCalgary we’re dedicated to attaining equitable, numerous, inclusive and accessible employment practices and workplaces and encourage you to use in the event you imagine you’re proper for this position. 

We encourage all certified candidates to use, nonetheless desire might be given to Canadian residents and everlasting residents of Canada.

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